Download Board of Trustees - Campus Physical Plant Division

Utilities Drawing
Project
U
N I V E R S I T Y
OF
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E N T U C K Y
Topics
I.
Project Summary
II.
Product Deliverables
III. Project Schedule
IV. Drawing Update Workflow
V.
Data Maintenance
VI. Supporting Documents
VII. Open Discussion
Project Summary
Goals
I.


Update utility drawings
o Field survey will not be performed
Identify areas of uncertainty
Involved Parties
II.





Campus Physical Plant Division (CPPD)
o All campus utilities except telecommunications
Communications & Network Systems (CNS)
o Telecommunications infrastructure
Staggs & Fisher (S&F)
o Drawing and data development
Facilities Information Services (FIS)
o Project Management, information mining, data management & publication
Capital Projects Management Division (CPMD)
o Per Diem Agreement
Product
Deliverables
Product Deliverables
Nine (9) Utility CAD
Files and Drawings
• 12KV Electric
• Chilled Water
• Domestic Water
• Gas Distribution
• High Pressure Steam
• Exterior Lighting
• Sanitary Sewer
• Storm Water
• Telecommunications
Product Deliverables
Two (2) Schematic CAD files
and Drawings
• Chilled Water
• High Pressure Steam
Project
Schedule
Project Schedule
Project Kick-Off
I.

Meet & Greet

Confirm Contact List

Review Project Scope
Data & Drawing Development
II.

Utility priority identified but not fixed

Estimated 11 continuous days to update and develop each utility drawing

Estimated Completion 4 months +/-
Drawing
Update Workflow
Drawing Update Workflow
Drawing Update Workflow
Process Summary
I.

S&F coordinates meetings and data review with utilities contact

S&F provides status updates to FIS

FIS supports information requests from utility contact

Utility contact approves drawing for content

FIS approves drawing for standards compliancy

Drawing update complete
FIS Facilities Library Project Mining Requests
II.

Email
o

Walk-In
o

[email protected]
Janet Schwartz, Proj. Mgr.  212B1 Peterson Service Building
Phone
o
Janet Schwartz, Proj. Mgr.  218-3006
Data
Maintenance
Data Maintenance
Drawings received
EXISTING
WORKFLOW
Drawings received
Data Maintenance
Drawings 90% accurate +/-
PROPOSED
WORKFLOW
Photos, survey, etc.
Updated from Record Drawings
Data Maintenance
Process Summary
I.


Bid Docs Drawing Update
o Utility drawings updated from Bid Documents
o Features stored on “PLANNED” Layer
Record Drawing Update
o Utility dawings finalized after Record Drawings received in Library
o Utilities Management approval required
Mechanism for Updates
II.



Bid Projects
o FIS included in Engineer Senior distribution email  [email protected]
Non-Bid Projects (e.g., emergency repairs)
o Facility Engineer or PM notifies FIS  [email protected]
ALL PROJECTS: Ground Open
o Facility Engineer or PM notifies FIS  [email protected]
Data Maintenance
III. Future Data Maintenance

FIS
o

Updates made in-house unless resources unavailable
Staggs & Fisher
o
Contracted services available when needed
o
Requires new Per Diem Agreement
o
Work facilitated by FIS
Note: Proposed data maintenance workflow
is for CPPD maintained utilities.
Supporting
Documents
Supporting Documents
Facilities Utilities and Base Map Data
I.

Provided to Staggs & Fisher on CD
eFacTS Demolished Building Search
II.

Link: http://www.ppd.uky.edu/facilities/document-vault/
To report system issues, contact [email protected]
III. Other Supporting Info

2013 Storm Water Drain Marker Map Book
o
Hardcopy map book of storm water drain location information from field survey
Open
Discussion
Utilities Drawing
Project
U
N I V E R S I T Y
OF
K
E N T U C K Y