Download Handbook - Woodinville High School Theatre Company

Drama Boosters Handbook
CALENDAR
Aug/Sept:
Mid-September:
Oct/Nov:
Jan/Feb:
Jan/Feb:
Mar:
Apr/May:
May:
June:
June:
Welcome Get Together/Fundraiser
Car Wash Fundraiser
Fall Show
IE Thespian Festival
Winter Show
State Thespian Festival
Spring Musical and
Silent Auction Fundraiser
International Thespian Society
Inductions and Awards
5th Ave. Theater Awards
DramaFest
WHS Drama Booster Board
Woodinville Drama Boosters was created to support the
opportunities offered by the WHS Drama department. Our
mission, as articulated in our Bylaws under Article I, section
3, “is to raise funding to support the Woodinville High
School Theatre Company.” Our membership, as stated in
Article 2, section 2.1, is open to the “drama faculty at
Woodinville High School, parents or guardians of WHS
drama [department] students or any friends or other
interested party….”
Board members attend monthly Board meetings; plan,
organize, and facilitate department events; volunteer at
shows; and organize and staff fundraising events. Board
members work behind the scenes to build community
relationships, foster giving, and serve as publicity for the
department’s events and shows. Board members oversee
their committees and ensure they function successfully.
Fundraising
The Boosters raise funds in various ways. The beginning of
the year get together is a great opportunity to ask parents
and alum to donate to the program. We raise money at two
car washes, one in the fall and one in the spring. We also
raise funds through the Spring Musical Silent
Auction/Raffle.
2013-2014 ideas included the eco car wash passes from
Clean Planet Car Wash, and the Holiday craft fair. Past
successes included the Announcement Gala and Soaring
over Scotland fundraiser. Future ideas include a cosponsored event with music or band and/or brass plaques
for seats to be organized with Music, Band and Orchestra.
Expected Costs
Patron donation, donations for concessions, silent auction,
rehearsal dinners & snacks and other odds and ends., IE
State Festival participation fee of approx.. $150 as well as
time to help out with productions and fundraisers.
Everybody working with the drama kids in any capacity,
including all Board members and Boosters who volunteer at
the school, must complete NSD Volunteer paperwork and a
WSP background check. These will be kept on file at the
school and will be good for 2 years.
The Board is comprised of committees created to directly
benefit the students in the Drama department (e.g.,
costumes or rehearsal dinners). Committee chairs are
responsible for the planning and execution of their events or
activities, and are responsible for the oversight of their
volunteers and the events at which they participate.
2014 - Urinetown: The Musical
Performances
The Theater department produces a comedy or drama in the
fall, a comedy or drama in the winter, and a musical in the
spring. Students also participate in Drama Fest, a collection
of Senior-directed and produced one-act plays (which may
occur in winter or late spring). Students may also audition
for the Improv team. Advanced Theater students may
participate in the Book-It Playwriting workshop and present
their plays in a variety of performance venues.
All performances are by audition. All rehearsals take places
after school, with occasional weekend rehearsals as needed.
Currently Mr. B posts his schedule on his school webpage.
Fall and winter shows may be single- or two-weekend runs,
and the Musical has always been a two-weekend run.
Wednesday shows and weekend matinees have both had
successful runs but are not the norm. Dates of all
performances and duration of show runs are determined by
the Drama department teacher.
The President or Co-Presidents provide general oversight
and leadership to the committees, but ultimately the Drama
department teacher provides direction for the Board as a
whole and to committees individually.
The Theater Department teacher is Mr. Josh Butchart, whom
the students refer to as Mr. B or B. Mr. B began his tenure in
the 2013-2014 academic year. He is preceded as leader of
the department by Mrs. Leslie Herlich (referred to as H) and
Mr. Hjalmer Anderson (who was also known as H).
We are all volunteers committed to the success of the WHS
Drama Department and the WHS Theatre Company. Asking
for help or calling for volunteers is encouraged!
WHS Drama Booster Member
A WHS Drama Booster is any parent, family member,
community person, organization, or company who supports
the WHS Theatre Company. Parents of students in Tech
Theater and Performance Theater classes sign up for
Boosters and are contacted throughout the year as
volunteer opportunities arise. Boosters are an integral part
of creating publicity for the shows and activities of the
Drama Department. A willingness to be contacted for
volunteering, attending shows, and raising awareness of the
department are all that is required to be a WHS Drama
Booster. Providing contact information to the Board
registers your membership.
The WHS Improv Team in all their glory…
2015 – The 39 Steps
WHS Drama Booster or Theatre Company Patron
A WHS Drama Booster Patron is a person who has
contributed to the WHS Drama Booster Club at any financial
level. Currently there are five donation levels:
Supporting Cast (0-$49)
Lead Actor ($50-$99)
Director ($100-$249)
Producer ($250 - $499)
Executive Producer ($500 and above)
Each donation level receives program and website
recognition, and Lead Actor level and above receive show
tickets.
While many arts organizations require 100% participation
from their Board and their Boosters, WHS Drama Boosters
does not require financial donations from either; however,
we do highly encourage all Board members and Boosters to
contribute to the success of the department by making a
financial donation to the Boosters.
Financial Donations to The WHS Drama Boosters
Drama Boosters is a self-funded group. 100% of monies
donated to or raised by Boosters go directly to help with the
costs and expenses of the Drama Department and its theater
productions. Funds raised by Boosters offset costs such as
Playwriting or Improv workshops, transportation to the
State Thespian Festival, set construction, choreographer
fees, cast meals, and more.
The Woodinville High School Theatre Company
The name of the production and performance side of the
WHS Drama Department.
WHS Drama Department, aka Theater Department
Mr. B prefers the word Theater to Drama. The WHS Drama,
or Theater, department provides Tech Theater and
Performance Theater classes, overseen by the Theater
teacher. The words Drama and Theater may be used
interchangeably.
A note on ASB and Accounting
The Drama Department covers its expense with the revenue
generated from performance ticket sales. All of this
accounting is processed through the ASB account in a Drama
sub-account. ASB pays the expenses as they come in,
knowing that the ticket sales will cover them (ASB will pay
bills if there is no surplus knowing that ticket sales will
come in). The Boosters are fortunate in that ASB has always
maintained this Drama sub-account, which allows any
surplus to rollover. The account has always been in the
black at the end of the academic year. Expenses not covered
by ASB may be covered by Boosters if the board deems
them necessary.
WHS Theatre Company Sponsor
A WHS Theatre Company Sponsor is a company or
organization that donates money, purchases program
advertising, provides grants, or matches funds.
Past Sponsors include: Target, Microsoft, WA Pizza Co.,
Windermere – The Blue Team, Welcome Mat Services, The
Vineyard, and others.
2013 - The Curious Savage