Download Sample Storage Consent

University of Texas Health Science Center at Houston/Memorial Hermann Healthcare System
INFORMED CONSENT FORM TO TAKE PART IN RESEARCH
PROTOCOL TITLE
HSC-XX-XX-XXXX
Adult
INVITATION TO TAKE PART
You are invited to take part in a research project called, ________________, conducted by _______________, of the
University of Texas Health Science Center at Houston (UTHealth) and Memorial Hermann Healthcare System. For this
research project, he/she will be called the Principal Investigator or PI.
Your decision to take part is voluntary. You may refuse to take part or choose to stop taking part, at any time. A decision
not to take part or to stop being a part of the research project will not change the services available to you from Dr. XXX
and research staff with the University of Texas Health Science Center at Houston (UTHealth) and Memorial Hermann
Healthcare System .
You may refuse to answer any questions asked or written on any forms. This research project has been reviewed by the
Committee for the Protection of Human Subjects (CPHS) of the University of Texas Health Science Center at Houston as
HSC-XX-XX-XXXX.
PURPOSE
The purpose of this research study is to ____________________________.
The purpose of this study is to see how well (study drug) works at treating people with _______. This study will also test
the safety __________and look at the effect of ______________. The drug has not been approved by the Food and
Drug Administration (FDA); therefore it is called an investigational drug. You have been invited to join this research
study because _____________________.
This is a local/national/worldwide study with ___ locations across the country/world. The study will enroll a total of ___
people worldwide/nationally. This location will enroll ___ people. The sponsor is paying for this study to be completed.
PROCEDURES
If you agree and are able to take part in this study you will first sign the consent form before undergoing these study
procedures: (Explain what will be done as part of the subject’s normal clinical care).
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Explain what will be done as part of study procedures
State the information in simple short sentences
State the study disease/condition in lay terms: heart attack instead of myocardial infarction
Clearly state the use of experimental drugs, devices, treatment, etc.
If this is a registry where clinical information is taken from the medical record, please describe the type of
information that will be collected
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If you agree to take part in this study you will be randomized (similar to flipping a coin) to receive ________ or placebo
(a tablet that contains no active ingredient). It is not known whether ______________ will be of benefit. For this
reason, some study participants must receive a placebo. This will allow a careful comparison to study the benefits and
side effects of the investigational drug. There is a 50% chance you will receive __________ and a 50% chance that you
will receive placebo. Neither you nor your doctor will know if you are receiving __________ or placebo, as both will look
the same.
• For venipunctures for blood samples –
You will have about ___ (state in tsp., tbsp. or oz.) of blood drawn from a vein in your arm (state frequency). The total
amount of blood withdrawn during your participation will be about (state in tsp., tbsp. or oz.).
 Simplify repetitive information in study visits by using a chart or group study visits together.
Suggestion for clinical trials (Check the Sponsor’s protocol for a study schedule of events):
Procedure
Visit
Visit
Visit
Visit
Visit
1
2
3
4
5
Medical History
Physical Exam,
Weight, Height
Vital Signs
ECG
Complete
Questionnaire
Blood tests
Urine test
Pregnancy test
(Women only)
Fasting visit
PK samples
2
Visit
6
Visit
Visit
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GENETIC SAMPLE COLLECTION AND STORAGE/BLOOD/TISSUE SAMPLES: (GWAS Language)
In addition to the main part of the research study, there is an optional part of the research. You can participate in the
main part of the research without agreeing to take part in this optional part.
Genomic Studies
Purpose: The purpose of Genomic Studies, which include Genome Wide Association Studies (GWAS) genetic sequence
analysis, is to compare your genetic information (information passed down to you from your parents that determines
all of your traits such as your eye color and body size) with genetic information from other individuals to look for
similarities and differences that may help doctors find new or better treatments for many diseases (such as asthma,
cancer, diabetes, heart disease, mental illnesses, etc.).
If you agree to take part in this study your DNA (genetic information) will undergo genome-wide analysis (all of the
instructions that make up your body) or DNA sequence analysis and your genotypic (the genetic code) and phenotypic
(the expression of the genetic code) data will be shared for research purposes through the NIH genomic studies data
repository.
As part of this study, we are obtaining (tissue and/or blood and/or cells) from you. If you agree, the (researchers)
would like to store leftover samples of your (tissue and/or blood and/or cells) so that your (tissue and/or blood
and/or cells) can be studied in the future after this study is over. These future studies may provide additional
information that will be helpful in understanding (disease/condition), but it is unlikely that these studies will have a
direct benefit to you.
Risks of Genomic Studies - The greatest risk of sharing your genetic information is the possible loss of your privacy.
Although no identifiable information (name, address, etc.) will be given to the National Institutes of Health (NIH) (the
federal government agency that will store your genetic information), the possibility exists that your genetic
information may be taken, used for reasons outside of this project and linked back to you. If your genetic information
is linked back to you in the future, it may be used by employers and insurance agencies to discriminate you, or by law
enforcement to link you (or your family member) to a crime.
If you are part of a small community or a special group of people, your genetic information may be used to draw
conclusions about your community or group. Your information may also be used to increase the information available
about genetic differences between groups or communities. Genetic differences that cause health problems can lead
people to have negative ideas about certain groups or communities.
The results of these tests will not have an effect on your care. Neither the investigator nor you will receive results of
these future research tests, nor will the results be put in your health record. If you agree to allow your information to
be used as part of GWAS, please be informed that there is no plan to return to you or your doctor the results from the
genomic studies. However, if DNA sequence analysis reveals something that may affect your health care, we will ask
you if you want to know about it.
Sometimes tissue is used for genetic research about diseases that are passed on in families. Even if your samples are
used for this kind of research, the results will not be put in your health records. It is possible that your (tissue and/or
blood and/or cells) might be used to develop products or tests that could be patented and licensed. There are no
plans to provide financial compensation to you should this occur. The samples collected for this study administered by
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the University of Texas Health Science Center Houston (UTHealth) will remain with UTHealth unless the UTHSC-H
agrees to release and/or transfer the samples and/or data. Please be aware that if the PI leaves the University, the
samples/data will remain the property of UTHealth. The University’s ownership includes the right to transfer
ownership to other parties, including commercial sponsors.
If you agree to allow your samples to be used for GWAS you should also be aware that the NIH genomic studies
database is the property of the U.S. government and that these records are subject to the Federal Freedom of
Information Act. If people request information under this act, NIH may be required to release records, including your
genetic data, but will not release identifying information about you.
If you have any questions, you should contact (Principal Investigator) at (phone number).
(For linked samples) Your leftover samples will be labeled with (list all that apply: “a code number,” “your initials,”
etc.). These samples will be stored (describe how the samples will be secured in “Dr.” (PI’s name)’s locked laboratory)
at (institution). If you consent to the collection of your samples (tissue and/or blood and/or cells) for future research,
the period for the use of the samples is unknown. If you agree to allow your samples to be kept for future research,
you will be free to change your mind at any time. You should contact (Principal Investigator) at (phone number) and
let (him/her) know you wish to withdraw your permission for your samples to be used for future research studies.
(For unlinked samples) Your samples will not be labeled with any of your personal information, such as your name or
a code number. Once you give your permission to have your leftover samples stored, they will be available for use in
future research studies indefinitely and cannot be removed due to the inability to identify them.
If you agree to allow your data to be shared as part of GWAS you can withdraw your consent to take part in the
genomic studies at any time. If you withdraw your consent, the study doctor will request that your information be
removed from the governmental data bank for future sharing. However, if your genetic information has already been
given to other researchers, it cannot be taken back.
(Add the following tissue options or variations if storage is optional.) You should initial below to indicate your
preferences regarding the optional storage of your leftover samples (tissue and/or blood and/or cells) for future
research studies.
Your samples/data may be stored and used for future research studies to learn about, prevent, treat, or cure
(disease/condition).
Yes
No
Your samples/data may be stored and used for research about other health problems.
Yes
No
Your samples/data may be shared with other investigators or groups without any identifying information.
Yes
No
TIME COMMITMENT
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The total amount of time you will take part in this research study is <insert time period>.
 State the duration of time (weeks, months, years) that subjects will be in the study
 Number of study visits and estimated time for visits
 State how long samples will remain with the study
Please note that this time period is how much time subjects will be asked to devote to the study, including follow-up.
BENEFITS
Describe potential benefits to the subject and to others in general. If drugs, laboratory examinations or other procedures
are provided free to the subject, indicate whether these will be available when the study ends.
Do NOT put the free provision of these drugs, laboratory examinations or other procedures to the subject in this
Benefits section; that information belongs in the “Cost, Reimbursement, and Compensation” section.
You may receive no direct benefit from being in the study; however, your taking part may help patients get better in the
future.
RISKS AND/OR DISCOMFORTS
While on this study, you are at risk for side effects. The study doctor will discuss these risks with you.
This study may include risks that are unknown at this time.
Please list in paragraph form the possible risks, discomforts, or inconveniences to the subject. List possible physical,
psychological, legal or social risks or possible risks from loss of confidentiality that may arise from taking part in the
study.
Please also define or provide examples of risks that the lay subject may not understand (i.e., technical or medical
terminology).
Note: Explain only the risks, discomforts, or inconveniences derived from the research itself in this section, not
procedures that are part of standard of care.
When applicable state that “if the participant was or became pregnant, the particular treatment or procedure might
involve risks to the embryo or fetus, which were currently unforeseeable. Also state that if the subject were to become
pregnant, she should contact the investigator immediately.”
Identify each drug being used in the study and describe the risks in order of likelihood. Always include risk of death in
studies that involve serious underlying disease.
More Likely (Common side effects)
Less Likely (Less common side effects)
For Those of Reproductive Potential describe foreseeable risks to a fetus
Any required pregnancy testing must be noted in this section. Additionally, please note the procedures for instances
where either the women of childbearing potential or the subject’s partner becomes pregnant.
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Female (Example)
Being part of this study while pregnant may expose the unborn child to significant risks, some of which may be currently
unforeseeable. Therefore, pregnant women will be excluded from the study. If you are a women able to become
pregnant, a blood/urine pregnancy test will be done (using 1 teaspoon of blood drawn from a vein by needle-stick), and
it must be negative before you can continue in this study. If sexually active, you must agree to use appropriate
contraceptive measures while taking part in this study and for (specific months) afterwards. Medically acceptable
contraceptives include: (1) surgical sterilization (such as tubal ligation or hysterectomy), 2) approved hormonal
contraceptives (such as birth control pills, patches, implants or injections), (3) barrier methods (such as a condom or
diaphragm) used with a spermicide, or (4) intrauterine device (IUD). If you become pregnant while taking part in this
study or if you have unprotected sex, you must inform the study doctor immediately.
Male (Example)
Your taking part in this research study may damage your sperm, which could cause harm to a child that you may father
while on this study. Such harm may be currently unforeseeable. If you are sexually active, you must agree to use a
medically acceptable form of birth control in order to be in this study and for (specify time) months afterward.
Medically acceptable contraceptives include: (1) surgical sterilization (such as a vasectomy), or (2) a condom used with
spermicide.
The research may hurt an embryo or fetus in ways we do not currently know.
Identify each intervention with a subheading and describe reasonable risks, discomforts, inconveniences, and how these
will be managed.
Blood Draw:
Obtaining blood samples may cause some discomfort, feeling lightheaded, fainting, bruising, clotting, and bleeding from
the site of the needle stick and, in rare cases, infection.
All studies have the potential to breach confidentiality. The following statement must be included:
Confidentiality: There is a possible risk of breach of confidentiality
Questionnaires: You may get tired when we are asking you questions or you are completing questionnaires. You do not
have to answer any questions you do not want to answer.
OPTIONAL GINA LANGUAGE (DNA Research Only)
A Federal law, called the Genetic Information Nondiscrimination Act (GINA), generally makes it illegal for health
insurance companies, group health plans, and most employers to discriminate against you based on your genetic
information. This law generally will protect you in the following ways:
•
Health insurance companies and group health plans may not request your genetic information that we get from
this research.
•
Health insurance companies and group health plans may not use your genetic information when making
decisions regarding your eligibility or premiums.
•
Employers with 15 or more employees may not use your genetic information that we get from this research
when making a decision to hire, promote, or fire you or when setting the terms of your employment.
Be aware that this Federal law does not protect you against genetic discrimination by companies that sell life insurance,
disability insurance, or long-term care insurance
ALTERNATIVES
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Please choose one of the two following options:
1) You may select other options than being in this research study. They are __. <Insert PI’s name> will discuss these
alternatives with you.
2) The only alternative is not to take part in this study.
STUDY WITHDRAWAL
Your decision to take part is voluntary. You may decide to stop taking part in the study at any time. A decision not to
take part or to stop being a part of the research project will not change the services available to you
from Dr. XXX and research staff and (, hospital, service agency, etc.).
Also, there may be instances where the PI may withdraw you from the research study. They include ____. They will
explain to you the procedures to allow you to stop taking part in the research study in the safest manner.
(Example)Your doctor or the sponsor can stop the study at any time for any of the following reasons: if you have an
adverse effect from the study drugs, if you need a treatment not allowed in this study, if you are unable to keep your
appointments with your doctor, if you do not take the study drug as instructed, if you do not later consent to future
changes that are made in the study plan, if the study is stopped by the FDA or the sponsor ahead of schedule, or for any
other reason. Should the study be stopped, your study doctor will discuss other options for treatment.
Please also indicate whether information about the subject can still be used and/or collected if they withdraw from the
study.
IN CASE OF INJURY
Please note that when an injury is possible, this section is required.
Please choose one of the two CPHS required injury clauses
1)
When the study has no provision for treatment:
If you suffer an injury as a result of taking part in this research study please understand that nothing has been arranged
to provide free treatment of the injury or any other type of payment. However, necessary facilities, emergency
treatment and professional services will be available to you, just as they are to the general community. You should
report any such injury to <insert PI name and phone number> and to the Committee for the Protection of Human
Subjects at 713-500-7943. You will not give up any of your legal rights by signing this consent form.
2) When the study is sponsor initiated, and there is a provision of treatment (please note that this language is
mandatory for pharmaceutical company sponsored protocols):
If you suffer any injury as a result of taking part in this research study the sponsor of this study, <insert sponsor's name>,
will pay for reasonable and necessary medical expenses if the injury is a direct result of taking the study medicine or
undergoing study procedures, and not due to the natural course of any underlying disease or treatment process. You
should report any such injury to <insert PI name and phone number> and to the Committee for the Protection of Human
Subjects at 713-500-7943. You will not give up any of your legal rights by signing this consent form.
If you are treated for a research injury that is paid for by (Sponsor), (Sponsor) or its representative will collect your
name, date of birth, gender, and Medicare Health Insurance Claim Number or Social Security Number to determine your
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Medicare status. If you are a Medicare beneficiary, (Sponsor) will report the payment and information about the study
you are in to the Centers for Medicare & Medicaid Services, in accordance with CMS reporting requirements. (Sponsor)
will not use this information for any other purpose.
This study involves HIV-related information. The release of any HIV-related information to (Sponsor) does not permit
(Sponsor) to re-disclose such information without your consent, unless permitted to do so under applicable state law. If
you receive Medicare, by signing this consent, you specifically authorize (Sponsor) and its representatives to disclose
your HIV-related health information to CMS for the purpose of complying with reporting requirements
COSTS, REIMBURSEMENT AND COMPENSATION
If you decide to take part in this research study, (you will not incur any additional costs) or (you will incur additional
costs and they are…).
A statement should be included regarding compensation:
You will not be paid for taking part in this study.
You will be paid for taking part in this research study. (Please include the total amount of compensation, and if
compensation is dependent upon completing certain portions of the study, give the schedule of payment).
If you receive a bill that you believe is related to your taking part in this research study, please contact <Insert Name of
PI>, or research staff at <Insert phone number> with any questions.
For studies providing $100 or more in compensation:
If you receive payment for taking part in this study please be informed that you will be asked to complete a copy W-9
form that will be forwarded to the accounting department as a requirement by the Internal Revenue Service. You will
also be issued a 1099-Misc form from this study for tax reporting purposes.
CONFIDENTIALITY
Please understand that representatives of the Food and Drug Administration(FDA), the University of Texas Health
Science Center at Houston, <insert any other entities included on the Authorization for Disclosure of PHI Form> and the
sponsor of this research may review your research and/or medical records for the purposes of verifying research data,
and will see personal identifiers. However, identifying information will not appear on records retained by the sponsor,
with the exception of your date of birth, your initials, and treatment/service dates. You will not be personally identified
in any reports or publications that may result from this study. There is a separate section in this consent form that you
will be asked to sign which details the use and disclosure of your protected health information.
Conflict of Interest Template Language (When applicable):
The PI, Dr.
(full name), owns equity (stock) in the company which is paying for this research.
The PI, Dr.
(full name), personally receives payments for consulting or other services from the company
which is paying for the study.
The PI, Dr.
(full name), is an inventor of {the drug/compound/device}, for which a patent may be filed by
the institution. If the patent is pursued, based on data from this and other research, royalties and other compensation
may be received by the institution and the investigator. Thus the University of Texas Health Science Center at Houston
and the PI have a potential financial interest in the outcome of this study.
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Clinical Trials.Gov Language (When applicable):
A description of this clinical trial will be available on http://www.ClinicalTrials.gov, as required by U.S. Law. This Web site
will not include information that can identify you. At most, the Web site will include a summary of the results. You can
search this Web site at any time.
NEW INFORMATION
When applicable (e.g., when the study team plans to provide new findings developed during the course of the research
which might relate to the subject’s willingness to continue in the study, or if the team plans to provide the final results)
this section is required:
While taking part in this study, the study team will notify you of new information that may become available and could
affect your willingness to stay in the study. They will notify you of this information <indicate how this information will be
disseminated (e.g., clinic visit; phone; email; etc.)
If a multicenter trial that plans to provide final results to subjects, also include the following statement:
Once the study is complete, the final results of the study will be sent to you via <indicate communication route>.
QUESTIONS
If you have questions at any time about this research study, please feel free to contact the <insert the PI or study
coordinator name> at <insert 24 hour phone number>, as they will be glad to answer your questions. You can contact
the study team to discuss problems, voice concerns, obtain information, and offer input in addition to asking questions
about the research.
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AUTHORIZATION TO USE AND DISCLOSE
PROTECTED HEALTH INFORMATION FOR RESEARCH
UT HEALTH AND/OR MEMORIAL HERMANN HEALTHCARE SYSTEM
PATIENT NAME:_________________________________
DATE OF BIRTH:___________________
Protocol Number and Title: <Enter Protocol Number and Title Here>
Principal Investigator: <Enter Principal Investigator Name Here>
If you sign this document, you give permission to The University of Texas Health Science Center at Houston AND/OR
Memorial Hermann Healthcare System to use or disclose (release) your health information that identifies you for the
research study named above.
[If you do not need to obtain records from other providers – delete the next section]
If you sign this document, you give permission to the researchers to obtain health information from the following health
care providers:
Name of Provider
Address of Provider
Fax Number of Provider
[If you think for this particular study you may need to obtain records from multiple providers – add more rows to the
form.]
The health information that we may use or disclose (release) for this research includes [Provide a description of
information to be used or disclosed for the research project. This may include, for example, all information in a medical
record, results of physical examinations, medical history, lab tests, or certain health information indicating or relating to
a particular condition.]Information disclosed or released is de-identified with the exception of (PHI identifiers) if
released.
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The health information listed above may be used by and/or disclosed (released) to researchers and their staff. The
researchers may disclose information to employees at The University of Texas Health Science Center at Houston
AND/OR Memorial Hermann Healthcare System for the purposes of verifying research records. The researchers may also
disclose information to the following entities:
 Sponsor (name sponsor/CRO if applicable)
 Food and Drug Administration
 Data Safety Monitoring Board
The University of Texas Health Science Center at Houston AND/OR Memorial Hermann Healthcare System is required by
law to protect your health information. By signing this document, you authorize The University of Texas Health Science
Center at Houston AND/OR Memorial Hermann Healthcare System to use and/or disclose (release) your health
information for this research. Those persons who receive your health information may not be required by Federal
privacy laws (such as the Privacy Rule) to protect it and may share your information with others without your
permission, if permitted by laws governing them.
If all information that does or can identify you is removed from your health information, the remaining information will
no longer be subject to this authorization and may be used or disclosed for other purposes. No publication or public
presentation about the research described above will reveal your identity without another authorization from you.
Please note that health information used and disclosed may include information relating to HIV infection; treatment for
or history of drug or alcohol abuse; or mental or behavioral health or psychiatric care. In case of an adverse event
related to or resulting from taking part in this study, you give permission to the researchers involved in this research to
access test, treatment and outcome information related to the adverse event from the treating facility.
Please note that you do not have to sign this Authorization, but if you do not, you may not participate in this research
study. The University of Texas Health Science Center at Houston AND/OR Memorial Hermann Healthcare System may
not withhold treatment or refuse treating you if you do not sign this Authorization.
You may change your mind and revoke (take back) this Authorization at any time. Even if you revoke this Authorization,
researchers may still use or disclose health information they already have obtained about you as necessary to maintain
the integrity or reliability of the current research. To revoke this Authorization, you must write to: [DELETE INSTITUTION
IF NOT APPLICABLE]:
PI Name:
The University of Texas Health Science Center at Houston
Address:
PI Fax:
Privacy Officer
Memorial Hermann Healthcare System
909 Frostwood
Houston, Texas 77074
Fax: 713-338-4542
This Authorization will expire [fifteen (15)/six (6) – choose 15 for clinical trials involving FDA and 6 for all others] years
after the end of the study.
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SIGNATURES
Sign below only if you understand the information given to you about the research and you choose to take part. Make
sure that any questions have been answered and that you understand the study. If you have any questions or concerns
about your rights as a research subject, call the Committee for the Protection of Human Subjects at (713) 500-7943. You
may also call the Committee if you wish to discuss problems, concerns, and questions; obtain information about the
research; and offer input about current or past participation in a research study. If you decide to take part in this
research study, a copy of this signed consent form will be given to you.
Printed Name of Subject
Signature of Subject
Date
Time
(If applicable)
Printed Name of Legally
Authorized Representative
Signature of Legally Authorized
Representative
Date
Time
(If applicable)
Printed Name of Person Obtaining
Informed Consent
Signature of Person Obtaining
Informed Consent
Date
Time
(If applicable)
CPHS STATEMENT: This study (HSC-XX-XX-XXXX) has been reviewed by the Committee for the Protection of Human
Subjects (CPHS) of the University of Texas Health Science Center at Houston. For any questions about research subject's
rights, or to report a research-related injury, call the CPHS at (713) 500-7943.
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