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BIM CASE STUDIES
FOR ASSET AND FACILITIES MANAGEMENT
Supported by
Published by the British Institute of Facilities Management
September 2015
An Introduction to BIM
The operational phase of a building is the
main contributor to the building’s lifecycle
cost. Estimates show that the lifecycle cost
is five to seven times higher than the initial
investment costs and three times that of the
construction cost. As a result, there is a
considerable economic and environmental
need to manage both new and existing
facilities in an efficient way. Facility
management (FM) encompasses multiple
disciplines to ensure optimal functionality of
the built environment by integrating people,
place, process and technology. It covers
everything from real estate and financial
management to maintenance and cleaning,
this variety of services highlights just how
complex the FM industry is.
BIFM and the BIM Academy
The British Institute of Facilities Management
(BIFM) has long been aware of the rising
importance of Building Information
Modelling (BIM) and Soft Landings. In
September 2012 we held our first FM
Leaders Forum on ‘BIM and Bridging the Gap
with FM’, and the following autumn, we
engaged in a second FM Leaders Forum
‘Starting at stage zero’. This highlighted how
the adoption of BIM required greater
collaboration between the different
professions involved in the construction
design and management process.
BIFM recognises that facilities management
professionals have much to gain from using
and understanding BIM. It is an important
process in helping to ensure that future
building performance, in terms of energy
consumption and occupant comfort, closely
matches the original design intent.
In 2013 BIFM was a founding member of the
BIM4FM group. The group’s purpose is to
champion facilities management’s
involvement with Building Information
Modelling (BIM) projects. BIM4FM would like
Governments around the world have recognised
the inefficiencies affecting the construction
industry in general, and have recommended and
mandated the use of Building Information
Modelling (BIM) as a strategy to addressing a
declining productivity.
Building Information Modelling is “An
integrated digital process providing
coordinated, reliable shareable data
throughout all project phases, from design
through construction and into operation”,
BIM Academy at Northumbria University.
Utilisation of BIM enabled FM has significant
value-adding potential; BIM can help create and
maintain facilities that are more efficient, have
lower carbon emissions, cost less to run and are
better, more effective and safer places to live
and work.
to ensure that the industry works together to
support and educate facilities management
professionals, owners and occupiers, as well
as developing stronger relationships with
other members of the built environment
supply chain.
Many more in the facilities management
community are now starting to realise the
benefits of engaging with Soft Landings as a
process which can and must aid in the design,
commissioning and ultimately successful
occupation of new and refurbished buildings,
as well as better asset management.
Soft Landings together with the development
and integration with BIM, is seen as a big
opportunity to reduce the performance gap.
In this spirit of collaboration, a key
requirement of soft landings, the BIM
Academy has kindly shared their experiences
on new builds and refits in order to share best
practice with the FM industry in partnership
with BIFM.
The following case studies highlight the
financial, environmental and key benefits
gained by utilising BIM across a variety
of projects.
BIM Case Studies
1
DURHAM CATHEDRAL
Preserving and Capturing Our Heritage
Summary of project
The 900-year-old Chapter House was chosen
as a pilot project to demonstrate the benefits
of the Building Information Modelling (BIM)
process to existing buildings, which saw the
historic room turned into a 3D model. The
model will aid running of a world famous, well
visited, large site and the conservation and
protection of an ancient monument. The
project demonstrates how digital building
technology can improve the efficiency in
management and operation of buildings,
through the transition from traditional facility
management procedures to the utilisation of
digital information and 3D models to deliver
greater value to the institution.
What was done?
Project details
Project title
Durham Cathedral
– Preserving and capturing
our heritage
Date of project
August 2014
– November 2014
After surveying was completed, the collections
of individual scans were processed to produce
a single linked model of the Chapter House.
Client
The point cloud was then exported to Revit,
within which BIM Academy modelled the
Chapter House solely from the point cloud,
before adding to the model parameters
tailored to client’s needs.
Durham Cathedral facilities
management team
Type of project
Scan to BIM
BIM Academy initially surveyed the building
using the latest developments in 3D laser
scanning to produce geometric models (known
as point clouds) of the Chapter House with an
accuracy of a few millimetres.
BIM Case Studies
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What were the key
outcomes, inclusive of
savings, key benefits?
This resulted in a central data-rich model available
for everyday use, which allows for better informed
decisions and enables a variety of facilities
management and operations tasks, as well as;
Providing accurate information of the
current state and layout of the building as a
single reliable resource, which had previously
been lacking
Traditional outputs: sections and elevations,
as well as the dimensions and volumes of
ceilings and walls, at no additional cost and
within seconds
Condition surveys interlinked with models
with the history of each element
Creation of maintenance schedules
Accurate Stone Surveying
Visual walk-through around the facility
Scaffolding simulation for refurbishment
planning
Key Learnings
Good practice that may be replicated:
The creation of a 3D data rich model of a
heritage building significantly improved the
quality of documentation that could be used
by the facilities management team.
A small example of an indirect benefit is that
now the facilities management team can
calculate the volume of concrete in the
Chapter House ceiling. This is something that
could never have been done with
conventional surveying methods.
Key Learnings
Areas for improvement:
Understanding the level of detail needed
within the 3D model is very important. A lot of
time could be wasted modelling elements to
the nth degree, when simple geometry with
data attached could deliver the same benefits.
The point cloud could be used if a more
accurate representation is needed.
Scenario planning and simulation using Revit
(e.g. plan an exhibition inside a room)
Ability to take accurate measurements and
volumes for restoration works
Field tool: utilising mobile technology to
explore and update model on site
Production of quality visuals to communicate
future proposals
Further information
Please visit:
www.bifm.org.uk
www.bimacademy.ac.uk
www.durhamcathedral.co.uk
BIM Case Studies
3
SYDNEY OPERA HOUSE
BIM For Facilities Management Project
Summary of project
BIM Academy beat international competition
to win a major project providing specialist
facilities management technical expertise for
Sydney Opera House. In collaboration with
the client’s Building and BIM Engineering
team, it defined and developed a facilities
management specification to meet the
building stakeholder needs for the existing
and future refurbishment.
What was done?
Project details
Project title
Sydney Opera House, BIM for
Facility Management Project
Date of project
November 2013
– April 2014
Client
Sydney Opera House building
development and
maintenance team
Type of project
Specification of BIM for
facilities management
interface
Development and implementation of a world
class BIM for facilities management solution.
BIM Academy’s role entailed:
detailed consultation with stakeholders on
current and future needs
conducting a review of its current systems,
processes and decision matrix
creating a detailed technical specification
document that defines the long term
requirements
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What were the key
outcomes, inclusive of
savings, key benefits?
Development and implementation of a world
class BIM facilities management solution
improves operational and cost efficiencies to
support greater visitor experience and will
play a significant role in conservation and
preservation, which support the Opera
House’s cultural programme
Key Learnings
Good practice that may be replicated:
Following 18 months of intensive research,
combined with practical experience on a
range of projects including Sydney Opera
House, BIM Academy have:
Gained a thorough understanding of
client requirements through interview
and analysis process
Gained a thorough understanding of
existing systems and how they link
Enabled the Opera House to implement a
web based BIM for facilities management
interface that will link a constantly
maintained geo-spatially accurate model of
the building to its engineering, maintenance
and building control systems.
Further information
The following websites can be used as a
point of reference:
www.bifm.org.uk
ww.bimacademy.ac.uk
BIM Case Studies
5
NORTHUMBRIA UNIVERSITY
City Campus Model
Summary of project
Supported by BIM Academy, Northumbria
University Estates Department is using
BIM processes and technologies to
support the management of its city
campus which comprises of 32 disparate
non-residential buildings totalling over
120,000 square metres.
What was done?
BIM Academy supported the University
Estates Department campus in determining
its vision for BIM usage to deliver
efficiencies in the management of its assets.
Developed the detailed requirements for
appropriate BIM uses, e.g. aerial
photogrammetry, laser scanning and scan
to BIM and 2D to 3D data conversion and
then delivered these on behalf of the
estates team resulting in a federated model
in Revit and Industry Foundation Classes
(IFC) format.
Project details
Project title
Northumbria University City
Campus Model
Date of project
July 2010 – present
(on-going – September 2015)
Client
Northumbria University
Estates Department
Type of project
BIM enabled estate
management
The model has been used as a test bed to
explore the analysis of environmental
performance and carbon emissions,
as well as a valuable communication
and marketing aid for the university and
its users.
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What were the key
outcomes, inclusive of
savings, key benefits?
A federated model in Revit and IFC format
The cost-efficient creation of a valuable
digital resource which has enabled workflow
efficiencies for the maintenance of asset data
A test bed for further benefits for the
measurement of environmental performance
and management of critical systems
Key Learnings
Good practice that may be replicated:
Amongst our findings associated with this
work to date are that BIM enabled asset and
facilities management can offer major
efficiency gains in the retrieval and
maintenance of drawings and record
information; understanding client specific
requirements prior to initiation is important
and multi-technology platforms are required,
based on open standards (IFC). It is also vital
that the processes for updating the model are
carefully considered at the outset.
Key Learnings
Areas for improvement:
Change management is as important as the
technological improvement. There has been
some resistance to change with the estate
department, meaning that although they can
see the tangible benefits, they were initially
unwilling to overhaul the processes.
Further information
Please visit:
www.bifm.org.uk
www.bimacademy.ac.uk
BIM Case Studies
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LEEDS BECKETT UNIVERSITY
BIM Strategy and Implementation Report
Summary of project
Leeds Beckett Estates Services procure,
acquire, manage, maintain and operate 108
built assets that host 2,900 staff and 29,000
Students. The Estates strategy is to improve
the condition of their estate, improve space
utilisation and reduce carbon emissions. The
main purpose of the project was to examine
how to improve the implementation of
Building Information Modelling (BIM) within
Leeds Beckett University and recommend a
BIM enabled vision.
What was done?
Project details
Project title
Breakdown of BIM opportunities and
recommendations to explore.
Leeds Beckett University
– BIM Strategy and
Implementation Report
Date of project
Roadmap and indicative budget detailing
how Leeds Beckett should implement the
recommendations and future costs for the
BIM implementation.
May 2015 – present
(on-going – September 2015)
Client
Leeds Beckett University
Type of project
Consultancy
A review of Leeds Beckett’s current process
and workflows.
A corporate vision for BIM aligned to
the organisation’s business values and
business plan.
An operational strategy including the
structure of revised management
processes to be developed during the
implementation phase.
A SWOT analysis of Leeds Beckett was
created and reviewed identifying strengths,
weaknesses, opportunities and threats.
A gap analysis identifying areas requiring
development to bridge existing deficiencies
in skills, process and technology.
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What was done? (continued)
A structured training plan to support the
realisation of the roadmap. The plan covered
training in management process, policy and
software training.
A technology diagram showing integration of
BIM software and relationships to
organisational departments.
Supporting information that was included in
the information to tender (ITT) for new CAFM
systems to be procured.
Supporting information for the development
of the internal process maps for capital and
estate management.
Methods of assessing the competence and
resources of the supply chain to deliver
services to the revised standards.
An example Employers Information
Requirements (EIR) document that could be
adjusted and used on future projects.
What were the key
outcomes, inclusive of
savings, key benefits?
The overriding recommendations for delivering
BIM is so that Leeds Beckett can drive efficiencies
out of their new and existing estate, through the
maximisation of space utilisation, the potential
reduction in carbon and enhanced user
experience, as well as;
Positioning the University as leading the
adoption of BIM within large estate owners
in the UK
The industry being on the cusp of a significant
change and Leeds Beckett can drive this
forward from a client’s perspective, which is
what is currently missing
Key Learnings
Good practice that may be replicated:
A budget with indicative estimated costs for
implementation including staff resource.
It is important to understand current
work processes and practises
Examples of current and emerging best
practice elsewhere in industry and
recommendations on how these can be
applied to your organisation.
Look to implement quick wins to
leverage buy-in from employees. Do
not try and change everything at once
Put metrics in place to measure success
of implementation
Identification of pilot projects and
methodology for initiating them.
Metrics to determine the progress and
effectiveness of BIM adoption during the
implementation phase and thereafter. These
metrics cover both business value and BIM
implementation itself and will be relevant to
both project and corporate level.
Further information
Key Learnings
Areas for improvement:
It is important to ensure that the best value
opportunities are implemented first. Often
there are a considerable number of
opportunities for the organisation, but if they
looked to tackle them all at the same time,
the organisation can be slow to change due to
the enormity of the task.
Please visit:
www.bifm.org.uk
www.bimacademy.ac.uk
BIM Case Studies
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BIM Academy and BIM
for Asset Facilities
Management (BAFM)
BIM Academy was established by Northumbria
University and Ryder Architecture in 2010 with
the vision of creating an international centre of
excellence for BIM, through the complementary
activities of research, education and consultancy.
The award-winning team has extensive
experience from a diverse range of commissions
in the UK, Europe, Middle East, Far East and
Australasia and have undertaken projects for a
diverse range of organisations including public
and private sector clients, SMEs, manufacturers,
consultants and contractors.
Their approach involves a detailed consultation
process with the client on current and future
operational needs, a review of the current
disparate systems that are used to operate the
building and consultation with the software
market in order to soft test the proposed
solution, ensuring its feasibility. These case
studies detail BIM Academy's various BIM
projects – highlighting key outcomes, successes
and key learnings.
Through their research approach and knowledge
of client stakeholder requirements, BIM Academy
is able to analyse client systems whilst
embedding consistency and efficiency into the
final FM solution.
Their consultancy offer covers BIM for Asset and
Facilities Management (BAFM). This can support
their clients in their transition from traditional
facility handover and management procedures to
a process that ensures the effective use of digital
information and 3D models to deliver greater
value to businesses.
For further information
on BIM Academy
Please visit:
www.bimacademy.ac.uk
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About BIFM
The British Institute of Facilities Management (BIFM) is
the professional body for Facilities Management (FM).
Founded in 1993, we promote excellence in facilities
management for the benefit of practitioners, the
economy and society. Supporting and representing
over 16,000 members around the world, both
individual FM professionals and organisations, and
thousands more through qualifications and training.
We promote and embed professional standards in
facilities management. Committed to advancing the
facilities management profession we provide a suite of
membership, qualifications, training and networking
services designed to support facilities management
practitioners in performing to the best of their ability.
British Institute of Facilities Management
Number One Building
The Causeway
Bishop’s Stortford
Hertfordshire CM23 2ER
T: +44(0)1279 712 620
E: [email protected]
www.bifm.org.uk