Download Deputy Bursar - Project Conception And Monitoring

PROJECT CONCEPTION AND MONITORING
PRESENTED BY:
OLOJEDE SAMSON OLUSOLA
DEPUTY BURSAR
UNIVERSITY OF IBADAN
5TH APRIL, 2016
PROJECT CONCEPTION AND MONITORING
1.0 INTRODUCTION
Project monitoring is the process of monitoring the
construction work to ensure that the Contractor
adhere strictly with the specification and the project is
delivered at the appropriate time.
Before the commencement of the construction work
however, certain activities ought to have taken place.
These are enumerated below;
Every construction project takes the work of several
different parties. Here are the main players, all of
whom offer different jobs in construction. The
construction process starts when the client decides
there is a need for a project.
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1.1 PROJECT PREPARATION
The client decides what they want to build, when they need
it to be finished and how much they are prepared to pay.
They usually employ a number of consultants to produce
designs and estimate costs. The client will also have to
obtain planning permission for the project and may need to
purchase land or make legal agreements with other
interested parties.
As construction proceeds the client pays the contractor, as
well as the other organizations involved, for the work they
have done. Queries about the shape, size or colour of the
building will be answered and other information will be
given to those carrying out the work. The client will also
make preparations to take over the finished project (for
example, to move occupants and furniture into a completed
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building).
The Consultant: designs the project. Clients often employ
consultants quite early in the project to advise them on
design and cost matters. Consultants are usually employed
for their expert knowledge in a particular field, for example,
planning regulations, the design of a project, health, safety
and welfare regulations or costing. Consultants commonly
involved in construction projects:
Architects: Architects are involved in designing the
aesthetic appearance of buildings and the way in which
internal spaces are arranged to ensure that the building
meets the functional requirements of the client. The
architect will often lead and co-ordinate the activities of the
other consultants and be responsible for ensuring that the
building complies with the conditions of planning
permission.
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Structural Engineers: Structural Engineers are responsible
for designing the structure and foundations that support
the various loads on a building, including people, furniture,
fittings, vehicles and machinery. Structural engineers also
ensure that the building will withstand all the elements.
Electrical/Mechanical Engineers:
Electrical/Mechanical
Engineers design the systems within the building that
control the internal environment. These include heating
and ventilation, water supply and drainage, lighting, power
supplies and telecommunications.
Cost Consultants: Cost Consultants (often referred to as
Quantity Surveyors) prepare estimates of how much
projects will cost to build and monitor the actual costs
during construction. They also review the tenders from
contractors and advice the clients on which contractor
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should be employed for the construction work.
The Contractor: The Contractor is responsible for the
construction work.
Once sufficient design information is available, the client’s
consultant team will issue tenders to contractors, who then
submit a price or bid for building the project.
The contractor’s main task is to complete the project in
accordance with the design, to the required quality, in the
time allowed and for the agreed price. Responsibilities also
include the safety, health and welfare of the workforce and
the public, the protection of the environment and
minimizing disruption.
Main contractors are responsible for the whole of a project
and rarely have all of the skills necessary to build every part
of a complicated building or structure.
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Subcontractors are employed by the main contractor
for parts of the project such as structural steelwork,
foundation piling, roofing, cladding, plumbing and
electrical work. Many subcontractors have specialist
design knowledge of their area of work that
consultants are not familiar with.
These
subcontractors are often given some design
responsibility to make sure that the details of their
part of the project successfully integrate with the
other parts of the project design.
After the
completion of documentation work, the actual
construction work begins.
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1.2 PROJECT MONITORING
Monitoring is the regular observation and recording of
activities taking place in a project. It is a process of routinely
gathering information on all aspects of the project.
Monitoring is a necessary core management instrument,
both for projects that might be encountering problems and
for projects which are encountering particular success.
Monitoring is critical to all projects. Each project should
have embedded internal project monitoring arrangements to
check progress / achievement of milestones, identify
problems, recognize the need for change / amendment /
development and ensure quality. Monitoring is therefore to
be perceived as a positive and constructive activity
supporting the project and helping it to realize its objectives.
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To monitor is to check on how project activities are
progressing.
It is observation; - systematic and
purposeful observation.
Monitoring also involves giving feedback about the
progress of the project to the management and
beneficiaries of the project.
Reporting enables the gathered information to be used in
making decisions for improving project performance.
1.2.1 Purpose of Monitoring:
Monitoring is very important in project planning and
implementation. Monitoring provides information that
will be useful in:
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Analyzing the situation in the project;
Determining whether the inputs in the project are well
utilized;
Identifying problems facing the project and finding
solutions;
Ensuring all activities are carried out properly by the
right people and in time;
Using lessons from one project experience on to
another; and
Determining whether the way the project was planned
is the most appropriate way of solving the problem at
hand.
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THANK YOU ALL FOR YOUR ATTENTION
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