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AGENCY REQUEST FOR BUILDING COMMISSION ACTION October 2006 Agency: Department of Corrections Locations: Taycheedah Correctional Institution Fond du Lac, Wisconsin Kettle Moraine Correctional Institution Plymouth, Wisconsin Lincoln Hills School Irma, Wisconsin Oakhill Correctional Institution Oregon, Wisconsin Green Bay Correctional Institution Green Bay, Wisconsin Request Request authority to construct facility maintenance and repair projects at various correctional facilities at an estimated total project cost of $1,928,200 ($996,000 General Fund Supported Borrowing- Facilities Maintenance and Repair, $550,000 General Fund Supported BorrowingUtilities Repair Renovation and $382,200 General Fund Supported Borrowing – Health, Safety and Environmental Protection) and authority to permit the Division of State Facilities (DSF) to adjust individual project budgets. Project No. Institution Project Title Facilities Maintenance and Repair: 06F2F TCI Gower Intake Remodeling 06I1U LHS Chiller Replacement 06I1T KMCI Housing Unit Security Stations Utilities Repair and Renovation: 02G2K OCI Electrical Power Distribution Upgrade Health, Safety and Environmental Protection: 06I1V GBCI Fire Alarm Upgrade Project Budget $225,000 $178,900 $592,100 $550,000 $382,200 Taycheedah Correctional Institution Gower Intake Remodeling (Project No. 06F2F). Request authority to increase the project budget and construct an Intake Remodeling Project at Taycheedah Correctional Institution (TCI) at a total project cost of $225,000 GFSB-Facilities Maintenance and Repair. This project will remodel the multi-purpose room in the Gower Hall to include three strip cages and two holding areas with bench seating; construct two attorney meeting rooms and an inmate restroom in the waiting area outside of this room; construct an ADA-accessible shower in an existing closet area; provide a partition and shelving to separate two work stations; and construct a strip cage to be used by inmates using the visiting room. There is a need to relocate the A&E Intake area to a better location for improved efficiency and security; with the needed facilities to accommodate the A&E Intake process. Presently inmates are transported by various police departments to several buildings to be dropped off and picked up. Having excessive amounts of vehicles entering the secure perimeter and traveling throughout the institution is a security risk. Staff must travel from building to building to complete inmate processing; this becomes very inefficient and time consuming. Moving the A&E Intake area to the Gower Building would put it in the same building that houses the HSU, the Captains Office, the Records Department and all movement into and out of the institution would be from one central location. Remodeling this area would be cheaper than remodeling several areas in several buildings. Medical screenings which are done in the housing units would be more expedient if done in the HSU area. The same would apply to the Records Department if the inmate processing was done in Gower. Currently, intake inmates have to be quelled in the showers used by the general population which greatly increases the risk spreading scabies, lice, etc. When these inmates are being quelled this shuts down the shower areas for 119 inmates that are in this housing unit. In addition, privacy for strip searches is inadequate as the present location allows for staff and inmate traffic through this area, which is detrimental for confidentiality and security. Finally, the addition of two attorney/interview rooms will assist greatly in the scheduling needs of the institution. Construction Design (8%) Asbestos Abatement Management (4%) Contingency (15%) Total $170,000 13,600 7,700 7,800 25,900 $225,000 Project Approval A/E Selection Design Report Receive Bids Construction Start Construction Completion Oct. 2006 Nov. 2006 Feb. 2006 May 2007 June 2007 Nov. 2007 Lincoln Hills School Chiller Replacement (Project No. 06I1U). Request authority to construct a Food Service Chiller Replacement Project at Lincoln Hills School (LHS) at a total project cost of $178,900 General Fund Supported Borrowing – Facilities Maintenance and Repair. This project would replace an existing chiller that can no longer be repaired and associated piping in the Food Service Building that currently houses the LHS Health Services Unit. Climate control of the HSU area is necessary for quality assurance, good patient outcomes and work control environment. In order to maintain conditions which ensure safe and quality products and prevent undesirable results, medications must be stored in a controlled environment. LHS continues to be out of compliance with standards of the industry for quality control and safe storage of pharmaceuticals. The med room temperatures in the late spring and summer months routinely exceed 80 degrees and have reached 90 degrees. In addition, humidity control is needed to ensure proper setup, application and performance of commonly used dental materials such as amalgams and composites. Adverse outcomes can occur in a hot, humid environment. Basic first aid recommendations and treatment of various medical conditions require immediate removal of the patient of hot humid environment to a controlled, cooler temperature environment with a lower humidity. Finally dental staff are required to wear personal protective equipment while performing their jobs. These articles are very hot and nonbreathable by their nature. If, in addition, the environment is hot and humid, it is very difficult for them to perform their jobs and can cause exposure to the patient. Construction Design (8%) Management (4%) Contingency (7%) Total $150,000 12,000 6,400 10,500 $178,900 Project Approval A/E Selection Design Report Receive Bids Construction Start Construction Completion Sept. 2005 Nov. 2005 Apr. 2006 June 2006 Aug. 2006 Dec. 2006 Kettle Moraine Correctional Institution Housing Unit Security Stations (Project No. 06I1T). Request authority to construct secure work stations in the 12 original housing units at Kettle Moraine Correctional Institution (KMCI) at a total project cost of $592,100 General Fund Supported Borrowing – Facilities Maintenance and Repair. This project involves constructing secure officer stations to enhance staff safety and enclose plumbing controls, offender records, controlled medications, lighting controls, fire alarm panels, fiber-optic terminations, communication equipment, and computer terminals. The current Officer stations are constructed of wood and are enclosed with a variety of glass, acrylic, and polycarbonate sheeting. In the event of a disturbance the officer assigned to the housing unit has no protection from disruptive inmates. A secure workstation in each of the original 12 housing units will aid the institution staff in managing the inmate population in a safe, efficient manner. Construction Design (8%) Management (4%) Contingency (11%) Total $480,000 38,400 21,300 52,400 $592,100 Project Approval A/E Selection Design Report Receive Bids Construction Start Construction Completion Oct. 2006 Nov. 2006 Mar. 2007 June 2007 Aug. 2007 Feb. 2008 OCI Electrical Power Distribution Upgrade (Project 02G2K). Request approval to increase the project budget for the Electrical Power Distribution System Upgrade at Oakhill Correctional (OCI) by $550,000 for a total project cost of $1,782,000 General Fund Supported Borrowing Utilities Repair and Renovation. This project will replace and upgrade the existing 12,470 volt electrical distribution system throughout the institution. Work will include replacement of medium voltage cable, replacement of medium voltage switchgear and related equipment, replacement of selective transformers, and selective upgrade of the medium voltage underground raceway system. New electrical cabling was intended to be installed through the existing underground ductbanks, but during construction it was discovered that many of the old underground ductbanks have deteriorated very badly and can not be re-used. Additional funding is being requested to allow the installation of new underground electrical ductbanks at various places throughout the facility. Construction of this project is approximately 50% complete but can not be completed until the new underground ductbanks are installed. The existing normal and emergency electrical distribution system at the facility is very old and no longer in reliable condition. Building additions, increases in inmate population, and additional equipment requirements over the past years have increased the burden on the electrical system. The facility is vulnerable to electrical failures until the construction of this project is completed. Construction Design (8%) Management (4%) Contingency (7%) Total Original $1,000,000 88,000 44,000 100,000 $1,232,000 Revised $1,494,000 124,000 64,000 100,000 $1,782,000 Project Approval A/E Selection Design Report Receive Bids Construction Start Construction Completion Aug. 2002 Sep. 2002 Dec. 2004 July 2005 Aug. 2005 Nov. 2007 Green Bay Correctional Institution Fire Alarm Upgrade (Project No. 06I1V). Request authority to construct a Fire Alarm Upgrade project at Green Bay Correctional Institution (GBCI) at a total cost of $372,800 General Fund Supported Borrowing – Health, Safety and Environmental Protection. This project would replace existing fire alarm annunciator panels in central control and associated control panels in the Administration Building, cell halls, Food Service Building and the Treatment Building The existing fire alarm system has exceeded its useful life. The system frequently malfunctions, is in frequent need of repair, and is occasionally disabled. Replacement parts are difficult to obtain. The upgraded fire alarm detection system will be more reliable and efficient, and will enable staff and residents to respond appropriately in case of a smoke or fire emergency. Construction Design (8%) Management (4%) Comm Review Fees Contingency (14%) Total $300,000 24,000 13,800 1,500 42,900 $382,200 Project Approval A/E Selection Design Report Receive Bids Construction Start Construction Completion Oct. 2006 Nov. 2006 Apr. 2007 Aug. 2007 Sep. 2007 Feb. 2008 Previous Building Commission Action December 2004 - Approved authority to construct and Electrical Power Distribution Upgrade at OCI at a total project cost of $1,232,000 GFSB-URR. August 2002 – Approved the release of $36,000 BTF-Planning to prepare preliminary plans for an Electrical Power Distribution Upgrade at OCI.