Download First aid procedure

Goulburn Ovens
Institute of TAFE
Title: First Aid Procedure
Executive Management approved: 12/09/2005
Reviewed: 19/04/2010, 18/04/2011, 19/07/2011, 19/06/2012, 21/10/2014
Procedure no. CS15-P80
Executive Management approved: 21/10/2014
Refer OHS Policy no. CS15 Responsible Officer: OHS Coordinator
Authorising Officer: Executive Manager People and Performance
Review: Biennial (21st October 2016)
(Copy on Web Site)
Disclaimer: Printed hard copies of this document are uncontrolled. For the current version, please refer to Policy Central.
FIRST AID PROCEDURE
1.
PURPOSE
This procedure specifies the minimum requirements and responsibilities for the
provision of First Aid in accordance with the Occupational Health and Safety Act
(2004) and the Compliance Code First Aid in the Workplace (Edition No1 September
2008). This procedure also aims to ensure that all injuries are reported to GOTAFE
OH&S and that an appropriate response is delivered to all medical emergencies.
2.
SCOPE
This procedure applies to the provision of First Aid at GOTAFE.
3.
ABBREVIATIONS
CPR
OH&S
4.
Cardiopulmonary resuscitation
GOTAFE Occupational Health & Safety
DEFINITIONS
4.1
First Aider
A staff member who is trained to a minimum of level 2 first aid but not
assuming the additional duties of an Institute appointed First Aid Officer.
4.2
First Aid Officer
An Institute appointed staff member who has a minimum, current Level 2
First Aid qualification. The First Aid Officer assists in implementing first aid
and workplace safety measures.
4.3
Level 2 First Aid Qualification
HLTAID003 Provide First Aid is the national competency based equivalent of
a level 2 First Aid qualification.
4.4
Level 3 First Aid Qualification
HLTAID006 Provide Advanced First Aid is the national competency based
equivalent of a level 3 First Aid qualification.
4.5
Infectious Waste
Infectious waste may include items such as, sharps, human tissue, blood and
bodily fluids and disposable materials and equipment that are contaminated
with blood or other bodily fluids.
17/01/2017
1
Procedure no. CS15-P80
4.6
5.
First Aid Procedure
Standard Precautions
Work practices required for the basic level of infection control. Standard
Precautions include good hygiene practices (washing and drying hands after
patient contact), the use of protective barriers (may include gloves, masks,
eye shields or goggles), appropriate handling and disposal of sharps and
other infectious waste.
SPECIFIC RESPONSIBILITIES
A comprehensive list of OHS responsibilities is provided in the OHS Roles,
Committees and Responsibilities procedure. The specific responsibilities with respect
to First Aid are summarised below.
5.1
GOTAFE OH&S
 Ensure that a first aid assessment is undertaken in all areas to determine
First Aid requirements;
 Identify and appoint First Aid Officers within various work areas and
arrange suitable training;
 Ensure that there are sufficient first aid kits within the work areas and that
these are serviced regularly;
 Maintain a register of First Aid Officers;
 Establish and maintain an associated register of Institute first aid officers
and an inventory of first aid kits they are responsible for maintaining;
 Schedule First Aid and refresher training as appropriate;
 Order first aid stock, as advised by Institute First Aid Officers;
 Develop and maintain signs which indicate location of Institute first aid
officers, first aid kits and emergency contact details;
5.2
First Aid Officers
 Administer emergency first aid treatment within their level of competence,
to Institute staff, students and visitors;
 Ensure that they are aware of the location of first aid kits and blood spill
kits at their campus;
 Ensure that they are aware of Emergency telephone numbers at their
campus;
 Arrange prompt and appropriate referral for patients who require further
treatment;
 Arrange appropriate transportation for the injured/ill person if required,
e.g. contacting Emergency services;
 Remain with the injured/ill person until medical assistance arrives, and if
required comply with the instructions of Emergency services;
 Record first aid treatment provided using an Institute Incident Report
Form.
 Notify OH&S of any incidents requiring transport to medical assistance;
 Report hazards/risks to their Health and Safety Representative or
Manager;
 Check first aid kits (on-site kits and those used for off-site excursions) on
a monthly basis and arrange for restocking of kits via OH&S
 Report any deficiencies in the provision of first aid to their Health and
Safety Representative or OH&S.
 Ensure that there are no unauthorised items in First Aid kits (eg: sharps,
medications, aspirin/paracetamol, tourniquets, disinfectant, and creams).
 Provide OH&S with a copy of current first aid certificate for staff records.
17/01/2017
2
Procedure no. CS15-P80
6.
First Aid Procedure
5.3
First Aider
A First Aider is trained to a minimum of Level 2. Although not fulfilling the
duties of an Institute appointed First Aid Officer, may still be called upon
within the workplace to provide initial care for an illness or injury.
5.4
Facilities and Capital Works
 Maintenance of first aid kits within Institute vehicles; and
 Arranging for the disposal of infectious waste.
5.5
Commercial/Support Managers
Ensure that all staff are inducted in terms of:
 First aid;
 Location of first aid kits;
 Identification of area first aid officers;
 Hazards within the work area;
 Appropriate procedures to follow in the event of an incident; and
 Emergency contact details.
5.6
All Staff
Ensure that they:
 Know the first aid officers at their campus;
 Know the location of first aid kits in their work area;
 Know the Emergency telephone numbers at their campus;
 Request the assistance of a first aid officer without delay, in any situation
where first aid may be required;
 In the absence of an Institute First Aid Officer, arrange medical
assistance as required. (Including an Ambulance (0)000 )
 Remain with the person requiring first aid until an Institute first aid officer
or medical assistance arrives;
 Complete an Institute Incident Report Form for incidents requiring first aid
treatment;
 Notify their area first aid officer of the need for replacement first aid
consumables, as identified following an incident.
 Discuss with their supervisor the first aid equipment and first aid trained
staff appropriate for off campus activities;
 Report any deficiencies in the provision of first aid in the Institute, to their
Health and Safety Representative &/or GOTAFE OH&S.
IMPLEMENTATION OF PROCEDURE
6.1
17/01/2017
First Aid Risk Assessments
6.1.1
First Aid risk assessments must be undertaken at each campus to
determine the first aid facilities and training requirements. This
assessment should be documented and conducted in consultation
with the relevant Manager, the Institute OHS Coordinator, assigned
First Aid Officer and the Health and Safety Representative where
practicable.
6.1.2
A review of the First Aid Risk Assessment must be undertaken every
two years.
This risk assessment must consider:
 The size and layout of the workplace;
3
Procedure no. CS15-P80





First Aid Procedure
The number and distribution of employees, including work
arrangements;
The nature of hazards and severity of risk;
The location of the workplace;
The known occurrence of incidents or illness; and
Volume of students.
6.2
First Aid Officers
The number and competencies of first aid officers will vary between work
areas, depending on assessment factors (see above).
It is desirable that first aid officers be staff members whose duties do not
frequently take them away from the workplace.
6.3
First Aid Officer Training
6.4
6.5
6.3.1
A competency register will be maintained by OH&S of Institute staff
appointed as First Aid Officers.
6.3.2
First Aid Training will be scheduled for Institute staff to attain
their first aid certificate or to update certificates due for expiry (every
3 years or when course content changes).
6.3.3
An annual CPR refresher is also required to maintain first aid
officer currency.
Immunisation
6.4.1
If desired, Hepatitis B vaccinations are offered by GOTAFE to First
Aid Officers.
6.4.2
Vaccinations are coordinated through OH&S.
First Aid Kits
First Aid Kit Container and Location
6.5.1
First aid items must be in a first aid kit container, which should be
prominently displayed and easily recognised according to the
Australian Standard of a white cross on a green background.
6.5.2
The first aid kit should be accessible (not locked) and contents
protected against dust and damage.
6.5.3
The location of first aid kits should be identified during the first aid
assessment. Ideally, there should be a first aid kit within 100 metres
of work areas, and there should be at least 1 first aid kit on each
alternate level of a multi-floor building.
First Aid Kit signs
6.5.4
The location of each first aid kit is to be signposted.
First Aid Kit Contents
6.5.5
17/01/2017
The contents and item quantity of first aid kits should be determined
as part of the first aid risk assessment. The First Aid Checklist/Order
4
Procedure no. CS15-P80
First Aid Procedure
Form (FOH-02) which recommends the contents for the three (3)
types of first aid kits used within GOTAFE.
6.5.6
6.6
6.7
17/01/2017
The first aid risk assessment should identify the need for additional
modules for the first aid kits where particular hazards exist. Examples
of additional first aid modules are:
 Eye module,
 Burns module,
 Remote Locations module, and
 Other requirements
Provision of First Aid Treatment
6.6.1
Institute first aid officers are to treat the injured/ill person according to
accepted protocols and within their level of first aid competency.
6.6.2
It is the right of all persons to decline first aid treatment. In situations
where an injured/ill person declines first aid treatment, the Institute
first aid officer must inform the person of the potential consequences
of them declining to be treated, and ensure that this is documented
and forwarded to OH&S.
6.6.3
If it is a medical emergency and there is any doubt about the health of
the person, Emergency Services, Phone: (0) 000 must be contacted.
Liability
6.7.1
Any GOTAFE staff member who has agreed to act in an occupational
health and safety (OHS) role such as a First Aid Officer is to be
considered to be acting in the course of his or her employment when
performing these functions. GOTAFE First Aid Officers are expected
to exercise reasonable care and due diligence in the performance of
their duties.
6.7.2
GOTAFE regards itself as primarily liable for any claim that arises out
of a staff member or student performing first aid in good faith and due
diligence.
6.7.3
Medical expenses incurred by students are the responsibility of the
student.
6.7.4
If the student is an apprentice/trainee claims are to be submitted
through their employer.
6.7.5
Students on approved work placement within Victoria are covered
under DEECD’s WorkCover policy.
6.7.6
Students on approved work placement outside of Victoria are covered
under the Institutes Group Personal Accident Policy, subject to the
terms and conditions of that policy.
6.7.7
All staff and students are encouraged to have Ambulance Victoria
emergency transport coverage.
5
Procedure no. CS15-P80
6.8
6.9
6.10
First Aid Procedure
Recording, Reporting and Confidentiality
6.8.1
First aid officers must record the first aid treatment provided on the
Institute Incident Report Form.
6.8.2
If the injured person is an apprentice and the injury requires treatment
by a GP or Hospital, a copy of the Incident Report form should be
forwarded to his/her employer by the Manager of the teaching area
concerned. This should be done as soon as possible after the
incident.
6.8.3
If the injured person is a student of a Secondary School a copy of the
Incident Report form should be forwarded to the Secondary School
concerned if treatment is provided by a GP or Hospital.
6.8.4
If first aid officers are advised that a person in their workplace has a
medical condition/s, they are required to treat such information
confidentially. Such information must only be revealed to Emergency
Services if absolutely necessary, should a medical emergency occur.
Infection Control/Standard Precautions
6.9.1
First aid officers are required to follow Standard Precautions to
minimise the transmission of infection. Standard Precautions apply to
all patients regardless of their presumed infection status, and in the
handling of:
 Bodily fluids, blood, secretions and excretions (except sweat),
regardless of whether they contain visible blood;
 Non-intact skin;
 Mucous membranes; and
 Dried blood and other body substances, including saliva
6.9.2
Infectious waste associated with first aid treatment must be disposed
of appropriately, according to the Institute Infectious Waste
procedure.
Initial Incident Response
The initial incident response will vary according to the nature of the incident,
particularly the severity:
6.10.1 Relatively minor incidents
 To be treated initially by the first aid officer;
 Refer involved person for further medical assistance if
appropriate.
6.10.2 Incidents requiring immediate medical advice
 To be treated initially by the first aid officer.
 The first aid officer is to arrange contact with emergency medical
assistance without delay.
6.10.3 Major Incident during work hours
17/01/2017
6
Procedure no. CS15-P80



First Aid Procedure
Immediately contact Emergency Services and clearly state
building location.
Ensure that Campus Reception is notified of the incident and at
least 1 Institute first aid officer is called to the scene.
Reception to ensure that a staff member is sent to meet the
Ambulance at the entrance to the building or another agreed
meeting point.
6.10.4 After Hours Incidents (after 5.00pm)
 Minor incidents to be treated initially by the first aid officer if
available.
 If no first aid officers are available, contact nearest medical
services for medical advice.
 Contact Emergency Services Phone: (0) 000 for major incidents
that occur after hours.
 Incidents must be immediately reported to the relevant Manager
and OH&S if notification to Worksafe required.
6.10.5 All incidents requiring medical attention must be reported to OH&S
within 24 hours.
6.10.6 Prison based Education Programs will be required to follow the
Prison’s incident response procedures, however this does not negate
the need for the Prison education programs to follow other aspects of
the Institute First Aid procedure.
6.11 Transport of Injured/Ill Persons
6.11.1 If a student under 18 years of age is unwell, the Institute should
contact the parents/guardians to make arrangements for the student
to be transported to medical assistance or home safely.
6.11.2 Where possible, the student or their emergency contact should
organise transport home or to medical assistance. If this is not
possible, it may be appropriate that an Institute staff member
accompany the student to medical treatment using an Institute
vehicle.
6.11.3 If the Institute is unable to contact the student’s relevant emergency
contacts in an emergency medical situation, an Institute staff member
should remain with the student until they receive medical attention, or
their emergency contact arrives.
6.11.4 Institute staff members should not transport students home or to
medical advice in their personal vehicles.
6.11.5 In emergency medical situations, the Institute needs to respond
appropriately and in a timely fashion. Ideally the student should be in
agreement with contacting Emergency Services (Ambulance);
however there may be occasions when seeking their agreement is not
possible. If it is a medical emergency and there is any doubt about the
health of the person, Emergency Services Phone: (0) 000 must be
contacted.
17/01/2017
7
Procedure no. CS15-P80
First Aid Procedure
6.11.6 For medical emergencies involving students, an Institute staff member
must remain with the student until they receive medical attention or
their emergency contact arrives.
6.11.7 In emergency medical situations involving staff, it is recommended
that an Institute staff member remains with the staff member until they
receive medical attention or their emergency contact/a family member
arrives.
6.12 External Activities
6.12.1 Risk assessments conducted prior to taking students on external
activities should highlight the first aid requirements and
communication requirements (e.g. by radio, telephone, mobile
telephone)
6.12.2 It is not essential, but desirable, that external activities within the local
area are conducted with a currently certified Level 2 first aider;
6.12.3 All external activities to regional areas where there are identified
hazards/risks within the environment or the activity must include as
many first aiders as practicable. These first aiders should be trained
to Level 2 as a minimum with additional first aid training as
appropriate.
6.12.4 Hazardous Activity/Environment excursions in areas more than 25km
from medical assistance should include at least 1 trained Level 2 first
aider or immediate access to first aid assistance.
7.
REFERENCES
7.1
LEGISLATION
Health Act 1958 (Vic)
Occupational Health and Safety Act 2004 (Vic)
Health (Infectious Diseases) Regulations 2001
7.2
GOTAFE DOCUMENTS
GOTAFE Occupational Health and Safety Policy - CS15
Incident Reporting and Investigation Procedure - CS15-P75
Infectious Waste Procedure - CS15-P76
Excursions and external activities procedure - E15-P35
First Aid Kit Checklist Order form – FOH-02
First Aid Risk Assessment Form – FOH-16
GOTAFE Injury Management Process (Attached)
7.3
AUSTRALIAN STANDARDS
AS 1319 (1994) Safety Signs for the Occupational Environment
AS 3745:2010 Emergency Control Organisation and procedures for buildings,
structures and workplaces
AS/NZS 4801:2001 Occupational Health and Safety Management Systems –
Specifications and guidance for use.
17/01/2017
8
Procedure no. CS15-P80
First Aid Procedure
OHSAS 18001:2007 Occupational Health and Safety Management Systems
– Requirements
7.4
WORKSAFE DOCUMENTS
Compliance Code First Aid in the Workplace (Edition No1 September 2008)
17/01/2017
9
Procedure no. CS15-P80
First Aid Procedure
GOTAFE INJURY MANAGEMENT PROCESS
PERSON
INJURED OR
UNWELL
PROFESSIONAL MEDICAL
ASSISTANCE REQUIRED
TREATMENT BY GOTAFE
STAFF
ONSITE
TREATMENT BY
FIRST AID
OFFICER
ONSITE
TREATMENT BY
FIRST AID
OFFICER
IF URGENT,
CONTACT 000
AND REQUEST
AMBULANCE.
NOTIFY NEXT OF
KIN
PRESERVE SITE
PENDING
INCIDENT
INVESTIGATION
CONTACT OH&S
REMAIN WITH
PERSON UNTIL
AMBULANCE
ARRIVES
COMPLETE
INCIDENT
REPORT FORM
FORWARD
REPORT FORM
TO OH&S
17/01/2017
IF NOT URGENT,
NOTIFY NEXT OF
KIN, REQUEST
PERSON BE
TAKEN TO
MEDICAL
PROVIDER
NEXT OF KIN
AVAILABLE TO
TRANSPORT
PERSON
REMAIN WITH
PERSON UNTIL
NEXT OF KIN
ARRIVES
COMPLETE
INCIDENT
REPORT FORM
FORWARD
REPORT FORM
TO OH&S
NEXT OF KIN
UNAVAILABLE
TO TRANSPORT
PERSON
TRANSPORT PERSON
TO LOCAL CLINIC OR
HOSPITAL EMERGENCY
UNIT (Gotafe vehicle may
be used)
FOLLOWING
TREATMENT,
PERSON
RETURNS TO
CLASS/WORK
OR LEAVES FOR
HOME IF
UNWELL
REMAIN WITH
PERSON UNTIL
NEXT OF KIN
ARRIVES
COMPLETE
INCIDENT
REPORT FORM
COMPLETE
INCIDENT
REPORT FORM
FORWARD
REPORT FORM
TO OH&S
FORWARD
REPORT FORM
TO OH&S
10