Download EBATEK SSHR

R12 Oracle HRMS
Self Service
Fundamentals
Jul 2012
Baker Al-Aqtash
Copyright (c) 2011- EBATEK LLC.
Introductions
•
•
•
•
Your Name ?
Job Title& what department ?
How long have you been here ?
Experience of Applications ?
Copyright (c) 2011- EBATEK LLC.
Assumptions...
• Familiarity with Oracle EBS
• Knowledge of following :
– Oracle Workflow
– HRMS Administration
– Oracle HRMS People Management
Copyright (c) 2011- EBATEK LLC.
The Agenda
Day 1
• Overview of SSHR
• Implementation of SSHR
• SSHR Basics
• User Access and Security
Day 3
• Configuring Functions
• Workflow Builder
• Configuring web page Layout
• Approvals
Day 4
Day 2
• User Access to People
• Implementation Steps
• Configuring SSHR
• Functions Menu and
Responsibilities
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• Using SSHR
• Common SSHR Functions
• AME
Day 5
• Advance Topics
• SIT
Introduction to SSHR
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Objectives
• After completing this module you should be
able to do the following:
– Recognize a self-service application
– Describe the differences between self-service
and form-based applications
– List the functions and features available in SSHR
– List key characteristics of self-service functions
– Discuss advantages of using self-service
functions
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The Big Picture
Managers
Employees
Self service
Recruitment
Organizations
Learning
Management
Payroll
HRMS
Succession
Planning
Time and Labor
Organization
Hierarchy
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What is a Web-based Application?
• Users carry out transactions using a web
interface.
• Data flows between web interface and formsbased interface.
• Web pages are configurable and extensible to
suit the user requirements.
• Web pages are simple to use with intuitive
navigation.
• User is responsible for accuracy of data.
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Professional User Interfaces versus
Self-Service User Interfaces
Professional User Interface
HR Applications
Used by HR
professionals only
Oracle Self-Service Human
Resources
Open to all, for example,
employees, managers, HR
professionals, and
administrators
Complex transactions
Simple transactions and
inquiries
Training needed
Intuitive interface; limited end
user training required
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Integration of SSHR and Professional
User Interface
Change address
Apply for a job
database
tables
Enrol in a class
Employee
Perform appraisal
Update competencies
Define Person,
Assignment …
Professional
User Interface
Succession planning
Time card
…
Manager
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Self-service
Interface
HRMS professionals
Why Use Self-Service?
Security
User-friendly interface
Provides secure,
Improves service
direct access to systems,
Personalization
data, and people
Flexibility
Manages process flow
Allows definition of approvals
Availability
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Self-Service Functionality in HRMS
Compensation, Benefits,
Enterprise and Workforce
and Payroll
Management
Time and Labor
Workforce Sourcing and
Talent Management
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Deployment
Configuration Tools for SSHR
Oracle Applications
Framework
Meta Data Services
Repository
Professional User
Interface
SelfService
Module
Workflow
Builder
Oracle Approvals
Management (AME)
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Highly Configurable Interface
Selected Employee
Change field prompts
Email Address
Overview
Configure tips
and instructions
Use these pages to view, modify, or enter personal information.
Basic Details
Full Name
Change the
sequence of
fields
Marital Status
Date of Birth
Social Security Number
Employee Number
Hide fields
Email Address
Phone Numbers
Change region labels
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Add
Update
Configure buttons
Workflow-Enabled
i
Self
Booking
i
Display
Message
Rejected
Display
Message
Approvals Approved
Process
Managerial
Approval
Start
?
Determine
Booking Type
Managerial
Approval
with
Training Admin
Training Admin
i
Display
Message
Determine
Booking Type
i
Display
Message
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?
Notify
Training Admin
Useful Documentation
• References:
– Oracle Self-Service Human Resources Deploy SelfService Capability Guide - available on Metalink and
online help
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•
•
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Implementation options
Implementation requirements
Functional descriptions
Implementation checklist
Copyright (c) 2011- EBATEK LLC.
Questions ?
SSHR Is used for a predefined HRMS
functions only?
•True
•False
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Demonstration
Personal Information
-Update Personal Information
-Add contact
-Add Main Address
-Add Dependents And Beneficiaries
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Implementing SSHR
Copyright (c) 2011- EBATEK LLC.
Objectives
• After completing this module you should be
able to do the following:
– Understand the flow of SSHR functions
– Set up your security mechanisms
– Understand how to control user access to
person records
Copyright (c) 2011- EBATEK LLC.
Self-Service Basics
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e-Business Suite Architecture
Application Server
Browser
Web Listener
Servlet Engine
Java Server Pages (JSP)
PL/SQL Gateway
Discoverer
Reports
Forms
Concurrent Manager
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Data
Server
Operation of Web-Based Functions
Menu
Function 1
Function 2
Dynamic HTML Page
?
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Operation of Web-Based Functions
Menu
Function 1
Function 2
Hours:
Work Hours
Appearance determined by:
• Workflow Process
• Web Page Regions
• Region Configurations
Copyright (c) 2011- EBATEK LLC.
Operation of Web-Based Functions
Menu
Function 1
Function 2
Hours:
Work Hours
Appearance determined by:
• Workflow Process
• Web Page Regions
• Region Configurations
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Content determined by:
• Selected Person
• Security Profile
• Granted Employees
• Data Security
Personal Information: Functional Flow
AOL (Application Object Library)
1. User clicks Personal Information link on the Employee Self
Service menu
2. The application calls HR workflow with a parameter specifying
the Personal Information workflow process for the HRSSA
workflow item type
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Personal Information: Functional Flow
Workflow Builder
3. The HR workflow service creates an instance of the Personal
Information workflow process for the item type
4. Oracle Workflow runs the Process Personal Information
subprocess, stopping on the first blocking activity called
Personal Information Overview
5. The application calls the generic workflow service block
function. The Activity Type Value workflow attribute for this
activity is HR_OVERVIEW_TOP_SS which corresponds to a region
defined in the Meta Data Services Repository (MDS Repository)
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Personal Information: Functional Flow
Web Browser
6. A page is displayed based on the MDS Repository definition of
the specified region and its nested subregions, combined with any
applicable configurations defined in the Oracle Application
Framework.
7. User clicks Update button in the Main Address region of the
page
8.Oracle Workflow runs the Process Main Address subprocess.
Detail page queries whether user is entering new or correcting old
address.
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Personal Information: Functional Flow
9a. If the user chooses to enter
a new address, the Entry page
is displayed. The user enters
the information
9b. If the user chooses to
correct an existing address,
the Address information is
displayed. The user corrects
the information
10. Click Next button. Client-side validation performed.
11. Data passed to server. Server-side validation performed
12. Server returns Review page with data user entered
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Personal Information: Functional Flow
13. Click Submit button
No further Approvals
14. Data inserted into
HR tables
16. Approved
Approvals needed
15. Data held in HR transaction tables.
Approvals workflow started
Rejected
Return for correction
17. Data inserted into HR tables
Done
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Storing Transaction Data
Start
Workflow
Step 1
Org/Job/Pos/Grd
Assignment API
(Validate)
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Transaction Tables
Storing Transaction Data
Start
Workflow
Transaction Tables
(Save for Later)
Step 1
Org/Job/Pos/Grd
Assignment API
(Validate)
Copyright (c) 2011- EBATEK LLC.
Step 2
Pay Rate
Storing Transaction Data
Start
Workflow
Transaction Tables
(Save for Later)
Step 1
Org/Job/Pos/Grd
Assignment API
(Validate)
Copyright (c) 2011- EBATEK LLC.
Step 2
Pay Rate
Step 2
(resumed)
Pay Rate
Salary APIs
(Validate)
Storing Transaction Data
Start
Workflow
Transaction Tables
(Save for Later)
Step 1
Org/Job/Pos/Grd
Step 2
Pay Rate
Step 2
(resumed)
Pay Rate
Approvals
Assignment API
(Validate)
Copyright (c) 2011- EBATEK LLC.
Salary APIs
(Validate)
Storing Transaction Data
Assignment API
(Commit)
Application Tables
Start
Workflow
Salary APIs
(Commit)
Transaction Tables
Workflow
Complete
(Save for Later)
Step 1
Org/Job/Pos/Grd
Step 2
Pay Rate
Step 2
(resumed)
Pay Rate
Approvals
Assignment API
(Validate)
Copyright (c) 2011- EBATEK LLC.
Salary APIs
(Validate)
Questions ?
Data are saved on the HRMS tables
immediately after you submit
•True
•False
Copyright (c) 2011- EBATEK LLC.