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Job Title: Clerk (WL) Status: Full-time Unit: Barrow Mental Health Location of Position: Barrow Posting Date: February 2, 2016 Application Deadline Date: Open Until Filled Job Code: 60108 Annual Salary Range: $21,000.00 – $27,550.32 Pay Grade: 9 Requisition Number: Number of openings: 1 Administrative Operations Assistant Job Summary: Provide business operations support to the financial, administrative, and contractual aspects of the Business Office. Key Duties and Responsibilities: Primary substitute for Font Desk position. Assists with daily mail distribution. Proof reads/edits reports for Business Office. Petty Cash custodian for Business Office . Monitors/orders office supplies for Business Office and Quality Assurance Departments Maintains and develops Policies & Procedures as needed. Maintains facility keys for North Avenue building. Attends, records and maintains minutes for various meetings. Administrative support includes: a. Use of basic office equipment b. Filing c. Generating correspondence d. Maintaining office calendar Maintains and updates insurance files for agency. Creates and maintains leases for properties; contracts for non-service providers and other agency contracts. Maintains list of lease/rental payments to be made and provides payment information to accounts payable monthly. Maintains agency cell phone list and issue/cancellation of cell phones as needed. Primary point person for all agency cell phones and data cards. Assist accounts payable department on a regular basis. This will include various functions such as coding, data entry, check printing, sorting, filing, etc. Receives various checks from front desk clerk (after proper documentation has been completed) - including client checks and checks received in billing department Makes bank deposit through Remote Electronic Deposit System. Takes cash deposits to bank as needed. Prints deposit report and gives to accounts receivable department along with copies of checks for entry into GL System and filing. Monitors and maintains list of County Contributions for Agency. Answers requests from local governments for budgetary items. Maintains inventory list of all assets exceeding $5000 in value. Maintains vehicle list and associated cost centers for agency. Main contact for agency vehicles. Reports Monthly Utilization of Facilities vehicles to the Regional Transportation Department. Completes Maximo mileage and fuel usage for Facilities Vehicles. Assists with approving vehicle repairs, vehicle purchases, and Report My Driving responses. Main user of ARI, WEX and Surplus systems with vehicles. Submits Greene County Transportation invoices and other transportation data to appropriate departments. Experience in accounting tasks helpful Minimum Qualifications: HS diploma or GED and 2 years of experience at the lower level Preferred Qualifications: High School diploma or GED required plus 1yr previous experience and/or training involving office administration, customer service, bookkeeping, record/file management, personal computer operations, and experience in specific area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job AND Experience handling confidential information. Excellent written and verbal communication skills. Excellent customer services skills. Detail oriented and good organizational skills. General knowledge and understanding of bookkeeping/accounting procedures; experience in accounting tasks helpful. Intermediate experience with Microsoft Office Suite TO APPLY Applications must be received by the deadline date to be considered. Apply for the available position by submitting your resume to [email protected]. Once your resume is considered, you will be asked to complete the State Application. State application can be found at http://www.advantagebhs.org/employee-forms.cms. Advantage Behavioral Health Systems Human Resource Recruiter 250 North Avenue, Athens, Georgia 30601 Applicants are subject to criminal records, drug screening, employment, and/or background checks. (Internal) This announcement is ONLY open to employees of Advantage Behavioral Health Systems Advantage Behavioral Health Systems is an Equal Opportunity Employer