Download VLE Protocols File - The Learning Centre Bexley

DRAFT PROTOCOLS
Moodle VLE Login and Communication Protocol
Web site: www.vle.adultedbexley.co.uk
Email: vle.adultedbexley.org
OVERVIEW
1. The purpose of this document is to describe the acceptable use of the
Virtual Learning Environment (VLE) on behalf of The Adult Education
College Bexley
2. The Protocols are applicable to all members of AECB including staff,
students and other eligible users of the VLE
3. The Protocols are maintained and regulated by the ITOPS and QIG
groups. They are cross-referenced to the ILT and VLE Strategy
4. There will be periodic reviews of the Protocols and, if necessary, they
will be amended to suit system, institutional and/or learning and
teaching developments.
5. Individual users are responsible for their own actions. Every user of the
VLE has a duty to ensure they practice appropriate and proper use and
must understand their responsibilities in this regard.
RESPONSIBILITY
ITOPERATIONS
GROUP IT_OPS
ACTION
The protocols are maintained and regulated by the
IT_OPERATIONS GROUP and are cross-referenced to the
ILT &VLE Strategy.
There will be periodic reviews of the Protocols and, if
necessary, they will be amended to suit system,
institutional and/or learning and teaching developments.
The ITOPS group oversees the VLE development and the
Administrator of the VLE reports to this Group.
The ITOPS group oversees the VLE development and the
Administrator of the VLE reports to this Group. All roles on
the VLE are authorised by the ITOPS group, which consists
of:-
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SMT
Heads of Department
Curriculum Manager
ICT and Business
Learning Technologies
& Training Manager
Marketing Officer
IT Technical Support
Manager
ACCEPTABLE USE
Rosie Eaglen, Fiona
Playford
Moira Swinbourne,
Lesley Clarke
Tracey White
Janet Evans
(Administrator)
Sarah Starr
Joe Fernandes
By using the VLE, you accept the following:You will not post any materials including text, graphics,
video, audio or programs to which you do not own the
copyright or other necessary consents to distribute
electronically or distribute such material which is
protected by intellectual property laws or by rights of
privacy.
You will not post any material including text, graphics,
video, audio or programs which may plagiarise or infringe
on the rights of third parties.
You will not post or transmit any unsolicited advertising,
promotional materials, or any form of solicitation or offer
to sell any goods or services for any commercial purpose.
VLE HOSTING
ADMINISTRATOR
OF THE VLE
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SUPER ADMINISTRATOR This role is reserved for the main
administration account at University of London Computer
Centre. The College pays a yearly fee to ULCC to host the
site.
The ULCC does not directly answer questions from our VLE
users.
The active ADMINISTRATOR of the VLE is the Learning
Technologies & Training Manager. There is a direct link
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through to the Administrator from the front (Home) page
of the VLE.
In the event of absence or illness, Department Head of
Skills for Work and Personal Development, also has the
Administrator role.
Questions regarding VLE use should be addressed via the
Administrator link on the front of the VLE.
VLE ACCOUNTS
A VLE user account consists of a username and password
which will be used to login to the VLE. All VLE accounts
require a linked email account.
COPYRIGHT &
Inclusion of copyright materials into a VLE course must
DIGITAL
comply with AECB policy which is contained in the ILT
RESOURCES
Stragtegy. The ILT Strategy is currently in draft form and
awaiting final approval. It will then be made available to all
on the VLE.
ROLES ON THE VLE All users on the VLE are assigned a different ROLE. Every
role has different levels of access to the different functions
of the VLE.
Once a user registers, they have a basic role of STUDENT.
Student is the default setting once registered. The naming
of the roles on the VLE are pre set, Learners are named
STUDENTS.
Once registered, learners have STUDENT privileges to
access a course (guest access) or self enrol on a course if a
tutor has set an enrolment key - but students cannot
change any settings at all.
TEACHER (tutor) privileges are given on creation of the
course tutor privileges will enable the tutor to use an
editing button to upload course materials. Tutors cannot
set up a course on the VLE, this is done through the VLE.
COURSE CREATORS can set up courses – the ITOPS group
will approve course creator privileges in some instances.
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COURSE LEADERS have enhanced teacher and course
creator privileges. They can do anything within a course,
and they are responsible for managing course settings and
resets. The ITOPS group will allocate course leader
privileges where appropriate.
ADMINISTRATOR The Administrator Controls site
settings, user management, and role assignment, as well
as course settings and setting up courses for the tutor.
COURSE REQUEST
FROM TUTORS
The Administrator role does not cover support of learners.
Support of learners comes via cascaded information from
the tutor.
The request should contain the following information:




TUTOR
RESPONSIBILITY
TO THEIR
LEARNERS
Name of course exactly as it appears in the brochure
The overall Curriculum Area
Number of weeks
Start Date
Preferred enrolment key - if you do not give a
preferred enrolment key, you will be allocated a
random one such as ufo9frog (more difficult to
remember!)
Once this has been set up by the Administrator, tutors
will have an additional EDITING button. Tutors can then
upload their own documents, pictures, links to websites
etc. They can do anything within a course, including
changing the activities and grading students.
Tutors are advised to only guide learners on to the VLE
when they have downloaded the Learner Instruction
sheets on the front of the VLE for reference.
1. Tutors are responsible for giving out basic
information on the VLE to their learners.
2. This basic information includes:
o The VLE address
o Where to access VLE instruction sheets
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(HOME page of VLE)
o The requirement to register on the VLE before
teaching materials can be accessed
TUTOR
RESPONSIBILITY
TO COLLEGE
CURRICULUM
MANAGER
RESPONSIBILITY
 All tutors using the VLE for their courses are
required to upload a minimum of a scheme of work
and their lesson plans
 Tutors must monitor their own area, and inform the
Administrator if they want course names up-dated
at the start of term, courses deleted etc
All Curriculum Managers to :1. Keep an active registration on the VLE
2. Actively encourage tutors to register on the VLE and
to actively encourage attendance at training
3. Track the number of your own tutors registered and
using the VLE. This will provide data to inform the
progress of learning technology development made
in each curriculum area for SAR reports
CURRICULUM
DEVELOPMENT
ON THE VLE
VLE TRAINING
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4. Include Learning Technologies/VLE access as an
Agenda item at Team Meetings to highlight effective
use and areas of excellence so that knowledge can
be cascaded down through the curriculum area
External funding through the E-Guide initiative may be
available to support Curriculum Managers/ACMs and
Office and Cross College Managers with 1:1 help and
support to set up their VLE area and staff room.
Please note: we are not able to offer 1:1 assistance to
individual tutors. This will be provided through staff
training, which takes place regularly throughout the term.
There will be a regular programme of VLE training at
Beginner and Intermediate level. This training will be
programmed to be available daytime, evening, Saturday
mornings, and during half terms and holidays to ensure
the widest possible availability.
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E-GUIDES
Instructions sheets on VLE use are available on the front
(home) page of the VLE and in the STAFF ROOM .
The College has received external funding to develop a
team of enthusiastic individuals to become E-Guides.
E-Guides have received additional training and are able
and willing to:-
GOOD PRACTICE
IN UPLOADED
DOCUMENTS
1. identify that they are an E-Guide
2. guide tutors to the correct web address for the
College VLE
3. actively raise awareness of the use and benefits of
VLE use in their curriculum area
4. keep up to date on STAFF ROOM and available
instruction sheets for VLE use
5. know how to access additional E-Guide support
6. have a general awareness of what technologies are
available to use in the classroom (not technological
knowledge)
 All Word documents can be saved in the first
instance before upload as pdf documents
 All Word documents should be saved in size 12,
using fonts such as Arial or Calibri
 All documents should be dated.
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