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VHA Supply Chain Performance
Healthcare Organization Based Contract Manager Job Description
Summary:
This Contract Manager position will serve in the medical products contracting area within
Mayo Clinic in Rochester, MN. The Mayo Clinic Supply Chain Management department
supports an annual consolidated spend in excess of $1 billion. The position’s key
responsibilities will focus on administration of national contracts, facilitating competitive
bids; preparing RFPs, RFQs and quotations; maximizing the VHA/Novation portfolio
and successfully managing a contract portfolio that can significantly impact Mayo
Clinic’s financial stability and overall supply chain goals. In addition, the position will
provide work direction to Mayo contract portfolio managers supporting the medical
products contract portfolio.
Responsibilities:
 Proactively identify and champion opportunities to maximize contract
opportunities.
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Negotiate a competitive medical products contract portfolio with key suppliers.
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Implement identified opportunities.
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Work with physicians, administrators and key department stakeholders to
determine steps needed to achieve supply chain goals.
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Collect, assess, and maintain Mayo Foundation-wide commodities contract
portfolio.
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Ensure that VHA/Novation contract opportunities are assessed for feasibility.
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Oversee, mentor, coach and direct Mayo and VHA contracting staff supporting
the medical products portfolio at Mayo Clinic.
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Manage projects and costs.
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Evaluate, design, integrate, and implement contracting business processes that
strengthen the overall cost position of the organization.
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Work in concert with the appropriate Mayo-wide committees, subcommittees, and
task forces (as necessary) and with VHA/Novation.
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Develop a comprehensive portfolio of contracts/agreements to meet business
needs for clinical practice, research and education.
Skills and Educational Requirements:
A Bachelor’s degree in Nursing, Supply Chain Management, Finance/Accounting or a
related field is required in addition to a minimum of five or more years progressive
experience in healthcare with supply chain management experience/exposure. A
master’s prepared individual is preferred. Must have broad based medical product
knowledge. This position is based in Rochester, MN (VHA will relocate if need be) and
will require travel as needed to all Mayo Clinic entities.
Characteristics of incumbent sought:
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Must be able to relate to, gain support of and drive consensus with appropriate
stakeholders for purposes of product standardization, operating efficiency and best
practice associated with supplies, equipment and services utilization.
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Must have significant facilitation skills and able to work with personnel at all levels
of the organization to gain support for the implementation of expense management
strategies and initiatives.
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Must demonstrate knowledge of supply chain management, accounting processes,
cost/benefit analyses, inventory control systems, healthcare suppliers, distributors and
trading partners.
In-depth knowledge of medical products and experience with vendors of such
products.
Excellent communication and customer service skills are essential.
Must have excellent negotiation skills and a thorough knowledge of contract law.
Must be able to manage a team of contract portfolio managers responsible for medical
products.
Must be proficient with software programs (Excel, Word, Outlook, etc.).
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