Download Probationary Period of Employment Policy

UTMDACC INSTITUTIONAL POLICY # ADM0308
PROBATIONARY PERIOD OF
EMPLOYMENT POLICY
PURPOSE
The purpose of this policy is to:

Provide managers an opportunity to assess job performance and suitability to the work
environment of their new employees; and

Provide new employees an opportunity to assess the institution and its manner of operation.
POLICY STATEMENT
It is the policy of The University of Texas MD Anderson Cancer Center (MD Anderson) to assess
employees for suitability to the institution and job performance, as well as to allow the employee sufficient
time to appraise the institution.
SCOPE
Compliance with this policy is the responsibility of all faculty, trainees/students, and other members of
MD Anderson’s workforce.
TARGET AUDIENCE
The target audience for this policy includes, but is not limited to, all classified employees.
DEFINITIONS
Probationary Period: A 180-day trial period which provides:

Managers an opportunity to assess job performance and suitability to the work environment of
their new employees; and

New employees an opportunity to assess the institution and its manner of operation.
PROCEDURE
1.0
Probationary Period
1.1
A Probationary Period is the initial 180 calendar days of actual service if the employee:
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UTMDACC INSTITUTIONAL POLICY # ADM0308
2.0
3.0
A.
Returns to MD Anderson after a break in service of one (1) or more workdays;
B.
Transfers from another State of Texas agency or public institution of higher education
regardless of having satisfied a Probationary Period at that agency or institution;
C.
Is hired into a regular classified position subsequent to temporary employment, with or
without a break in service;
D.
Is hired into a regular classified position subsequent to an educational appointment with
or without a break in service; or
E.
Transfers from a faculty appointment to a regular classified position does not restart the
Probationary Period.
1.2
Employees returning from military service and employees reinstated as a result of a formal
appeal are not required to complete a new Probationary Period if they previously completed a
successful Probationary Period.
1.3
No additional Probationary Period will apply on promotion or transfer to another position within
the institution except as noted in 1.1.B and 1.1.C above.
Computation of Probationary Period
2.1
The probationary is 180 calendar days in length from the date of hire.
2.2
Any scheduled holidays that occur during the Probationary Period are considered as part of
the Probationary Period.
2.3
The Probationary Period is not extended due to a leave of absence.
Probationary Assessment
Before the 180th calendar day of employment for new employees, the manager must determine
whether to remove the employee from probationary status or to terminate employment.
4.0
3.1
Managers must complete a probationary assessment for those employees they have
determined have successfully completed the Probationary Period.
3.2
Managers should submit completed
management tool (ePerformance).
3.3
Managers must submit a probationary assessment if an employee is on leave at the
completion of the Probationary Period.
assessments through the
online
performance
Termination
4.1
If the employee’s job performance or conduct is unsatisfactory, the termination of the
employee must be effective before the end of the 180th day of employment. The manager
documents the reason(s) for termination. Please contact your HR Consultant for assistance
with this process.
4.2
Employees terminated within their Probationary Period have no appeal rights.
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UTMDACC INSTITUTIONAL POLICY # ADM0308
ATTACHMENTS / LINKS
HR Consultant.
Workplace Disability Accommodations.
RELATED POLICIES
Accommodating Disabilities in the Workplace Policy (UTMDACC Institutional Policy # ADM0286).
Disciplinary Action Policy (UTMDACC Institutional Policy # ADM0256).
Performance Evaluation Policy (UTMDACC Institutional Policy # ADM0304).
JOINTCOMMISSION STANDARDS / NATIONAL PATIENT SAFETY GOALS
“The hospital evaluates staff performance.” Standard: HR.01.07.01. Comprehensive Accreditation Manual
for Hospitals (CAMH), January 2014.
OTHER RELATED ACCREDITATION / REGULATORY STANDARDS
None.
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UTMDACC INSTITUTIONAL POLICY # ADM0308
___________________________________________________________________________________
POLICY APPROVAL
Approved With Revisions Date: 06/25/2014
Approved Without Revisions Date:
Implementation Date: 06/25/2014
Version: 30.0
___________________________________________________________________________________
RESPONSIBLE DEPARTMENT(S)
Human Resources
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