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External Examiner’s Expenses Claim Form Conference – 21 April 2016 Please note that claims for payment of expenses must be submitted within one month of being incurred. We wish to draw your attention to the following: Accommodation in Plymouth will be booked by the University on your behalf. The subsistence limits – we regret that we are not permitted to pay for newspapers or in-house movies at hotels. Please note the maximum amounts that can be claimed are specified against the category of claim on the form. If your claim exceeds the maxima, you will receive payment at the maximum rate and not at the higher figure claimed. Tips may be claimed up to 10% of restaurant bills if supported by an invoice or credit card receipt. The University will not reimburse the cost of alcoholic drinks. All amounts claimed must be accompanied by itemised receipts or original travel tickets, otherwise the University Finance Office, under Inland Revenue rules, will tax your expenses. This could unfortunately lead to a delay in reimbursement. Under the University’s financial regulations credit card receipts are not acceptable. First/Business class rail travel is not permitted unless there is a business requirement to work. Requests for first class rail travel in exceptional circumstances must be approved in advance by the University. All flights under eight hours should be at economy class. Car hire should be arranged where it is more cost effective than using a private car. If you have any queries regarding the payment of expenses please email Sue Gregory at: [email protected] Please submit your completed claim form to Sue Gregory, Central Quality Office, 214 Hepworth House, Plymouth University, Drake Circus, Plymouth PL4 8AA PLYMOUTH UNIVERSITY: EXTERNAL EXAMINERS EXPENSES CLAIM FORM (Conf 04/16) BACS details PERSONAL DETAILS Bank: Name: Sort code: Date of Birth: Account number: National Insurance number: Branch: Address: Tel: email: Normal Place of W ork: (Name of HE Institution/Company and location) Programme/Award Board Appointed to: Pathway/Subject/Partner College Expenses claim for attendance at External Examiners’ Conference – 21 April 2016 EXPENSES CLAIMED (NOTE: Under Inland Revenue rules, any expenses not supported by receipts or original travel tickets will be subject to tax. This will reduce the sum paid and may delay payment.) Category Details Amount Travel Train/Air fare Ticket or receipt required (see notes overleaf) Taxi/Parking fare Receipts required Tube fare Mileage Subsistence Breakfast en route Lunch Dinner Hotel N o t es For the first 100 miles of any journey#, 45p per mile, thereafter 25p per mile. #A journey is a continuous period away from home Receipt required: maximum £10.00 Receipt required: maximum £10.00 Receipt required: maximum £20.00 3* or equivalent bed and breakfast accommodation. Receipt required. Please note the University is unable to pay for newspapers, telephone, mini-bar, movies etc. TOTAL Signature of External Examiner: Date: Please forward claim to: Sue Gregory, Central Quality Office, 214 Hepworth House, Plymouth University, Drake Circus, Plymouth PL4 8AA within one month of attending the Conference Account code Dept Project/sub account Cat Campus Net amount Total 1609 7100 GA110024-107 Budgetary Authority Date Goods/Services Received Financial Authority Date Date Input to Agresso Date