Download external examiners expenses claim form

External Examiner’s Expenses Claim Form
Conference – 21 April 2016
Please note that claims for payment of expenses must be submitted within one month of
being incurred.
We wish to draw your attention to the following:

Accommodation in Plymouth will be booked by the University on your behalf.

The subsistence limits – we regret that we are not permitted to pay for newspapers or
in-house movies at hotels. Please note the maximum amounts that can be claimed are
specified against the category of claim on the form. If your claim exceeds the maxima, you
will receive payment at the maximum rate and not at the higher figure claimed. Tips may
be claimed up to 10% of restaurant bills if supported by an invoice or credit card receipt.

The University will not reimburse the cost of alcoholic drinks.

All amounts claimed must be accompanied by itemised receipts or original travel
tickets, otherwise the University Finance Office, under Inland Revenue rules, will tax
your expenses. This could unfortunately lead to a delay in reimbursement. Under the
University’s financial regulations credit card receipts are not acceptable.

First/Business class rail travel is not permitted unless there is a business requirement to
work. Requests for first class rail travel in exceptional circumstances must be approved in
advance by the University.

All flights under eight hours should be at economy class.

Car hire should be arranged where it is more cost effective than using a private car.
If you have any queries regarding the payment of expenses please email Sue Gregory at:
[email protected]
Please submit your completed claim form to Sue Gregory, Central Quality Office, 214
Hepworth House, Plymouth University, Drake Circus, Plymouth PL4 8AA
PLYMOUTH UNIVERSITY: EXTERNAL EXAMINERS EXPENSES CLAIM FORM (Conf 04/16)
BACS details
PERSONAL DETAILS
Bank:
Name:
Sort code:
Date of Birth:
Account number:
National Insurance number:
Branch:
Address:
Tel:
email:
Normal Place of W ork:
(Name of HE Institution/Company and location)
Programme/Award Board Appointed to:
Pathway/Subject/Partner College
Expenses claim for attendance at External Examiners’ Conference – 21 April 2016
EXPENSES CLAIMED (NOTE: Under Inland Revenue rules, any expenses not supported by receipts or
original travel tickets will be subject to tax. This will reduce the sum paid and may delay payment.)
Category
Details
Amount
Travel
Train/Air fare
Ticket or receipt required (see notes overleaf)
Taxi/Parking fare
Receipts required
Tube fare
Mileage
Subsistence
Breakfast en route
Lunch
Dinner
Hotel
N o t es
For the first 100 miles of any journey#, 45p per mile,
thereafter 25p per mile.
#A journey is a continuous period away from home
Receipt required: maximum £10.00
Receipt required: maximum £10.00
Receipt required: maximum £20.00
3* or equivalent bed and breakfast accommodation. Receipt
required. Please note the University is unable to pay for
newspapers, telephone, mini-bar, movies etc.
TOTAL
Signature of External Examiner:
Date:
Please forward claim to: Sue Gregory, Central Quality Office, 214 Hepworth House, Plymouth University, Drake
Circus, Plymouth PL4 8AA within one month of attending the Conference
Account code
Dept
Project/sub account Cat
Campus
Net amount
Total
1609
7100
GA110024-107
Budgetary Authority
Date
Goods/Services Received
Financial Authority
Date
Date
Input to Agresso
Date