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CONCORDIA BEST BUDDIES CONSTITUION ACT, 2014 Article I – Name 1.1. The club shall here forward be referred to as “Best Buddies”. Article II – Objectives 2.1.The objectives of Best Buddies are as follows: 2.1.1. To offer people with intellectual, developmental, and/or physical disabilities the opportunity to have social experiences that most people take for granted– going for coffee, out to a movie, or simply enjoying the company of a good friend 2.1.2. To ultimately help foster friendships with other adults with or without disabilities. 2.1.3. To match Concordia students 1:1 with special needs adults in the larger community. Members of the club are involved with individual social outings and/or group events. Article III – Membership 3.1. A member is a Concordia student having expressed their interest in joining the club by providing their name, signature and Concordia identification number to said club’s executive body, as well submitted an online application to Best Buddies Canada at www.bestbuddies.ca. 3.2. Membership positions include: 3.2.1. Peer Buddy: A Peer Buddy is a Concordia student who is assigned a 1:1 Buddy for the duration of the school year. Peer Buddies must be currently enrolled as students at Concordia, either at the undergraduate or graduate level. A police record check with vulnerable sectors screening is required for Peer Buddies, as they will be meeting 1:1 with special needs individuals. 3.2.2. Affiliate Buddy: An Affiliate Buddy is either a Concordia student or person with an intellectual disability who does not have a 1:1 match, but is involved in planning and attending group events. Affiliate memberships are recommended for anyone who may find it difficult to commit the time required to maintain individual friendships. 3.2.3. Buddy: Buddies are the individuals in the Montreal community who have an intellectual disability, developmental disability, and/or physical disability. Buddies are paired up with Peer Buddies (Concordia students) for the duration of the school year. 3.2.4. Host Site Coordinator: A representative from the community whose role is to be a liaison in connecting special needs individuals with the Best Buddies club. The host site’s coordinator interviews student candidates, and facilitates the scheduling and coordinating of activities (e.g. helping to arrange adapted transport). 3.3. Membership in the group is open to all students, without restriction on the grounds of national origin, race, religion, colour, sex, sexual orientation, disability, or faculty of study. 3.4. Members of the Club are also bound by the following duties: 3.4.1.Complete the Best Buddies Application, submit criminal reference check, and undergo interview process with executive members and host site coordinators. 3.4.2. Responsibility toward maintaining the friendship, and reporting to the executive committee and host site coordinator any inappropriate behavior and working collaboratively to remedy any situation that may negatively impact the friendship (e.g. inappropriate touch, excessive phone calls etc.). 3.4.3. Peer Buddy must call Buddy once a week 3.4.4. Maintain regular meetings, defined as approximately once every 2 weeks, for the duration of the school year 3.4.5. Attend the majority of group events 3.4.6. Work together to ensure transportation to and from events is planned ahead of time 3.4.7. Be informed about any potential cost of events 3.4.8. It is the responsibility of the Buddy to administer all of their own medications 3.5. Members have the following rights and privileges: 3.5.1. Participation in events 3.5.2. Both Buddies and Peer Buddies have the right to discuss with each other their own personal boundaries and to have these be respected 3.5.3. Eligibility for Best Buddies Scholarships 3.5.4.Annual Best Buddies Leadership Conference 3.6.Members who fail to abide by any of the aforementioned regulations will be first given an official warning for their faulty behaviour. 3.6.1.If a member fails to meet all duties they will not be reaccepted the following year Article IV – Officers 4.1. The executive committee of Best Buddies shall be composed of the President, the Co-President, the Events Coordinator, the Fundraising Coordinator, and the Host Site Coordinator. 4.2. President 4.2.1. The President shall be a liaison with Host Site Coordinator 4.2.2. The President shall partake in recruitment of members (e.g. holding an information session, making and hanging posters) 4.2.3. The President shall submit paperwork to Best Buddies Head Office 4.2.4. The President shall monitor Buddy-Peer Buddy matches 4.3. Co-President 4.3.1. The Co-President shall submit CSU registration. 4.3.2. The Co-President shall take meeting minutes. 4.3.3. The Co-President shall recruit Peer Buddies for the upcoming semester. 4.4. Events Coordinator 4.4.1. The Events Coordinator shall coordinate determine the supplies needed for each event, and if there is a possibility of donations for the event. 4.4.2. The Events Coordinator shall find accessible locations for events and discounted rates. 4.4.3. The Events Coordinator shall recruit Peer Buddies for the upcoming semester. 4.5. Fundraising Coordinator 4.5.1. The Fundraising Coordinator shall send letters to community organizations to describe the Best Buddies program and request donations to help subsidize events. 4.5.2. The Fundraising Coordinator shall recruit Peer Buddies for the upcoming semester. 4.6. Host Site Coordinator 4.6.1. The Host Site Coordinator shall interview Peer Buddies to determine whether they are appropriate for the program and, if so, who they may be matched with 4.6.2. The Host Site Coordinator shall work with the Executive Committee to ensure the program runs smoothly. Article V – Finances 5.1. The President and Co-President will be in charge of signing off on all club expenses and fundraising activities if there are grounds for doing so. 5.2. The President and Co-President will keep track of the club budget and expenses made throughout the year. 5.3. The Fundraising Coordinator will be responsible for doing research to find ways to lower club expenses as much as possible. 5.4. The Club shall not open nor keep an external bank account nor will it keep event/fundraising/ticket sale proceeds in a cashbox or safe. 5.5. The Club shall deposit any proceeds into its internal account at the Concordia Student Union. 5.6. Club finances shall be managed in the interest of the club and not for personal gain. Article VI – Elections 6.1. Eligibility for positions will be determined by the current Executive team, whereby interested candidates will be interviewed to determine individuals’ commitment and knowledge of the various responsibilities. 6.2. Should more than one individual be interested in a particular position, a blinded simple majority vote will be held. 6.3. The opportunity for Buddies to become involved with making Executive decisions is encouraged. Feedback from Buddies is strongly considered throughout the year, whenever decisions need to be made regarding events. 6.4. An end of year meeting will be held to discuss the progress made by the group as well as the contribution of each Executive Member. 6.4.1. Should it be agreed that the duties of any position were unfulfilled, this will be considered when selecting the Executive team for the following year. 6.5. Should any Peer Buddy wish to drop out mid-year, effort will be made to maintain the friendship in some capacity (i.e. attend group events as an Affiliate Peer Buddy). A new Peer Buddy will be assigned to the Buddy at the executive committee’s discretion. Article VII – Replacement and Impeachment Procedures 7.1. Should the competence of the President or of any other officer be found wanting in their duties, members may call for the President’s impeachment or the dismissal of the officer in question 7.2. The Co-President or Vice President should be considered the replacement by default, unless it is decided by majority vote that another Executive should assume the position. 7.3. If at least 20% of official members petition to have the President dismissed, a referendum shall be organized on the subject within one week. 7.3.1. The impeachment of the President will require a simple majority result 7.3.2. Prior to the vote, a minimum 48 hours notice must be given to the club with the reasoning for the vote 7.3.3. The voting shall last for 24 hours 7.3.4. Results shall be counted and presented by a third party whom is not involved in the club 7.4. If a President is dismissed of their functions, new elections shall be organized within one month. Article VIII – General Meetings 8.1. General meetings with the Executive Committee will be held at the beginning of each semester to cover the following: 8.1.1. Responsibilities of the Executive Council and determine who is interested in filling the positions listed in article IV. 8.1.2. Timeline and budget for events 8.1.3. Tentative dates for group activities. 8.2. A information session will be held at the beginning of the semester with the Executive Committee and Peer Buddies to outline: 8.2.1. The timeline of events for the year. 8.2.2. Expectations of the Peer Buddies. 8.2.3. Answers to any questions Peer Buddies may have. 8.3. A second General Meeting with the Executive Committee and Peer buddies will be held at the end of the semester to review the following: 8.3.1. Which events worked well for the group. 8.3.2. How we can expand the club (i.e. potential new members). 8.3.3. Potential changes for the following year. 8.3.4. Which Peer Buddies and Buddies are interested in continuing the following year. 8.4. Throughout the year, the President and Co-President will elicit feedback from Peer Buddies and Buddies concerning: 8.4.1. Whether or not buddy pairs have been able to meet up at a desired interval. 8.4.2. Whether either Buddies or Peer Buddies have any concerns about the friendship (i.e. concerns, new ideas of for things they could do together). Article IX – Activities 9.1. Monthly group events will be held for all members to attend including: 9.1.1. Meet and Greet – Peer Buddies and Buddies will have the opportunity to get to know each other and exchange contact information. 9.1.2. Holiday Party 9.1.3 Movie and Pizza Night 9.1.4 Bowling Night 9.1.5. Monthly Dinner Club Article X – Affiliation 10.1. Concordia Best Buddies shall maintain a cooperative relationship with the non-profit organization called Best Buddies Canada. 10.1.1. The Executive positions and policies outlined in this constitution are in keeping with the regulations of Best Buddies Canada. Article XI – Amendments 11.1. Any amendments to the Club’s constitution will be communicated to the VP Clubs of the CSU. 11.2. Any and all amendments to the Club’s constitution shall be openly available for all club members to view and discuss if need be. 11.3. Any member may propose a constitutional amendment at any General Meetings: 11.3.1. Proposed amendments shall be adopted by members present at the General Meeting if at least 66.66% of votes are in favour and if they are in relation to articles 3, 4, 6, 7, 8 and/or 11. 11.3.2. Proposed Amendments concerning other articles than those enumerated in article 11.3.1 shall be either adopted or rejected by a simple majority vote if they are in regards to other articles in this constitution. Article XII – Disputes & Appeals 12.1. Internal disputes within Best Buddies shall be resolved by the committee’s judgement as described in article 3.6. 12.2. Disputes among members of the Club or concerning the Club’s constitution will be referred to the CSU Judicial Board for ruling if a member wishes to appeal the committee’s decision described in articles 12.1 and 3.6. Article XIII – CSU Constitution 13.1 -Where items are not defined in this constitution or there are inconsistencies with the CSU’s By-Laws, regulations, and policies, the CSU’s By-Laws, regulations, and policies shall take effect.