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CURRICULUM VITAE – Nadine Mujinge KWAZI Address : AVRDC- The World Vegetable Center P.O. Box 10, Duluti, Arusha - Tanzania Mobile : +255 789 190 235 / +255 769 276 096 Email : [email protected] or [email protected] Languages : English, French, Kiswahili, Lunda, Nyanja, Bemba 1. Career Drivers Make a significant contribution towards meeting company’s vision, mission and goals as well as overall business success. Well developed interpersonal relations, good organizational supervisory skills and an ambitious drive to succeed. Excellent administrative and time management skills with a proven ability to work promptly and efficiently under pressure and meet tight deadlines with minimum supervision. Excellent judgment in handling confidential and sensitive information combined with excellent analytical and problem solving skills with demonstrated discretion. Good initiative skills and the ability to take responsibility whenever needed. Solution orientated and goal driven person, equipped to fit into any environment. Leadership skills with operational management skills and ability to interact with people from different countries, cultures, traditions and faith and 2. Background About 19 years experience in administration including travel and events management at national and international levels combined with the ability to handle people management issues. Experience in Human Resource mainly recruitment, conflict solving, contract preparation, teambuilding and career development arrangement, leave and performance management at Regional level Excellent computer skills and use of Microsoft Office Programs. Fluent in both English and French and few African languages: Kiswahili, Lingala, Lunda, Nyanja and Bemba Basics in Procurement, limited to purchase planning, supplier research and selection, value analysis, making the purchase, asset disposal and other related functions. 3. Education Certificate of Completion – AWARD Women’s Leadership and Management Course (September 2011), AWARD & Training Resource Group MBA – Human Resources Management, University of Wales – UK (Starting dissertation) Postgraduate Diploma in Management – Level 6 (2010), University of Wales – UK Certificate in Performance based Human Resource Management (2010), MDF Training & Consultancy - Tanzania Diploma in Admin/Personal Assistant and Secretarial Duties (1999), The College of Professional Management - UK Certificate- Institute of Data Processing Management (IDPM) (1992), Zambia Institute of Management - Zambia 4. Employment History AVRDC - The World Vegetable Center, Arusha - Tanzania Executive Assistant to the Regional Director + HR February 2009 to date RESPONSIBILITIES Research Support Functions Develop and maintain documentation on the Regional Center for Africa (RCA) research and development activities including log frames, staff time, project activities and project reports, Liaise with relevant offices at the headquarters and update the Director-RCA (D-RCA) on status of project proposals and project progress, As part of monitoring the quality of science assist the D-RCA in planning and conducting programmatic review processes, preparation of reports, presentations, etc. Assist the D-RCA in planning and organizing workshops, seminars and other meetings, Human Resources Functions Liaise with Director of Human Resources and other HR staff for HR policy-related matters Maintain HR policy documents, provide necessary clarifications to the D-RCA and other staff while applying the policies Assist in processing benefits (leave, education, etc…) for IRS in the region Manage all aspects of HR management for Nationally Recruited Staff (NRS) in the region – recruitment, preparation of contracts, processing payroll, social security and staff welfare measures, performance evaluation, dispensation of benefits, staff relations, compliance to local employment laws, training including team building, and career development needs, Develop and maintain staff database Handle casual labor employment including compliance issues, in consultation with the relevant operational units The Executive Assistant will also fulfil the following tasks: Assist in managing the routine activities of the D-RCA’s Office, including organizing and maintaining administrative records, supervision of secretarial personnel Assist with public relations, including liaison with Government services with respect to agreements, immigration, etc. Oversee security, transport, housekeeping services and other contract services Coordinate all travel arrangements for RCA staff, and Perform any other assigned tasks. Work with the Government to arrange Work Permits and any other relevant issues that arise. Protocol and Procurement functions: In charge of all protocol and Procurement duties Administration In charge of the administration Additional Responsibilities Overseeing Security Observer of the Risk Management Committee Green Overseeing the Canteen of the Center Supervising the Secretary/Receptionist, Cleaners, Procurement and Canteen staff Ensuring that all Service Agreements/Contracts are renewed Liaise and negotiate with the Government of Tanzania on issuance of appropriate permits of stay for AVRDC International staff The New Partnership for Africa’s Development (NEPAD Secretariat), Midrand – South Africa Personal Assistant to: Advisor Food & Nutrition Security AU/NEPAD/FAO Agricutlure Investments & Resource Mobilisation Advisor FAO Ass. Agriculture Policy Expert. November 2007 to January 2009 RESPONSIBILITIES General - Perform all administrative and secretarial duties - Organize events: workshops, seminars and conferences involving all French and English speaking African countries - Travel management: local and international Personal Assistant to Advisor: Food – Nutrition and Food Security - Assist the Advisor in dealing with Africa’s Food and Nutrition crisis including fighting hunger - Organize international workshops and conferences addressing the above mentioned issues in Africa - Communicate with all African Countries, prepare and send invitations etc - - After the events, be member of the task force teams and follow up, making sure all the resolutions are implemented in the countries: organize teleconferences, take minutes of all meetings and keep track of all the reports resulting from all these meetings. As part of follow ups, keep track of all country missions organized to follow up on the implementation of the workshops resolutions. Personal Assistant To Consultant: AU/NEPAD/FAO Agriculture Investments and Resource Mobilization - Assist the Advisor in the mobilization of funds to improve agriculture in African Countries - Contact countries and get proposals - International workshops are also organized to address these issues. (e.g. 7% or country budget to be allocated to Agriculture) Personal Assistant to Consultant: FAO Agribusiness Advisor - Provide necessary support National Milling Corporation, Kabwe - Zambia Administrative Manager December 2005 to 2006 Seaboard changed the name to National Milling. I was working in the same capacity and same duties except I also helped in controlling the dispatch of mealie meal, keep record and prepare all the weekly and monthly reports of the mealie meal Production Department. Seadboard Zambia Commodity Trading, Kabwe, Zambia Administrative Manager July 2004 to November 2005 RESPONSIBILITIES Admin Support, HR Support, Finance Support, Dispatch Support Assist in managing and running the plant Manage Human Resources Manage Administration Bank money and checks regularly Prepare payroll and pay staff Prepare monthly progress reports and account reports. Keep records of all the grain purchased and dispatched Contact companies for repair work to plant / machinery / building Order/organize office stationery and other procurement matters Stock count and control Tusekelemo Community Medical Center, Mkushi - Zambia Administrator May 2003 - 2004 RESPONSIBILITIES Supervise and manage staff Arrange Work Permit for expatriate staff Assist in the Human Resources issues Bank money and checks regularly Prepare payroll and pay staff Keep track of accounts payable (creditors) and accounts receivable (debtors) Debt collection Secretary of the Board of Trustees: organize meetings and correspond with member representatives on upcoming meetings for the Management committee and the Board of Trustees. Prepare correspondences, typing, sending faxes, telephone calls, e-mails Keep track of appointments. Prepare monthly progress reports. Create and reconfigure patients database and supplies (drugs and others) Contact companies for repair work to plant / machinery/ building Order medicine and non-medical supplies when minimum levels have been reached. Other procurement Nkumbi International College, Nkumbi - Zambia Computer Lecturer September 2001 – April 2003 RESPONSIBILITIES Taught computer basics, Ms Word and Ms Excel to Grades 10 to 12 Taught computer basics, Ms Word and Ms Excel to all the final year students of the College. Taught computer basics, Ms Word to other lecturers who did not know how to use a computer. . Assisted the Account department to computerize some of their jobs and was actually doing the job Mkushi Agricultural company Ltd, Mkushi - Zambia Personal Secretary/Assistant to the General Manager April 1997 – February 2001 RESPONSIBILITIES Assist in managing the company Assist in handling the Human Resources issues Assist in managing the daily routine of the General Manager including all secretarial duties Assist the Manager in the selling and marketing of agricultural inputs and produce. Assist the Marketing Manager to find market in other countries including French speaking countries since I am fluent in both English and French. Mkushi Farmers Association, Mkushi - Zambia Chairman Assistant April 1997 – February 2001 Do all the secretarial duties of the Association Organise meetings and take minutes Organise Annual General Meetings for Mkushi farmers together with Zambia National Farmers Union (ZNFU) Organise functions and coordinate all the events of the Association Organise Agricultural shows for the Association Liaise with ZNFU for the distribution of Farmers Magazines, subscriptions etc RIMCO Trading Ltd, Lusaka - Zambia February 1994 - August 1995 Computer Operator/Secretary /Receptionist RESPONSIBILITIES Performing all Administrative and Secretarial duties Receiving and checking cash; Maintaining ledger book and computer record Banking and writing checks Organizing stock orders from abroad and locally Stock Management ZAMBIA ORPHANS OF AIDS, Lusaka - Zambia 2004 to date A Member since 2004 Introduced 3 orphanages: 1 from Mkushi and 2 from Kabwe and they received funds for their projects 5. Referees 1. Dr. Abdou Tenkouano Regional Director AVRDC – The Regional Center for Africa P.O. Box 1o, Duluti Arusha - Tanzania Email: [email protected] Tel: +255 753 453 923 2. Ms. Boitshepo Giyose Advisor: Food and Nutrition Security Nepad Agency P.O. Box 1234 Halfway House Midrand 1685 South Africa Email: [email protected] Tel: +2783 309 3218 3. Prof. Richard Mkandawire Director of Partnerships, Advocacy, Resource Mobilization & Communications. Nepad Agency P.O. Box 1234 Halfway House Midrand 1685 South Africa Email: [email protected] Tel: +27 (0) 11 256 3600