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ELSA Development Foundation Application Form for National Groups The Application Form has to be sent to the Board of Directors of the ELSA Development Foundation (EDF) no later than 3 weeks before the start (opening, first day) of the event or activity* that the grant is applied for. In case of applying for mode B.1., the deadline is one week*. *The Board of Directors may, should they find the application exceptionally well written, agree to accept a late submission up to two days. Albania • Armenia • Austria • Azerbaijan • Belgium • Bosnia and Herzegovina • Bulgaria • Croatia • Cyprus • Czech Republic • Denmark • Estonia • Finland • France • Georgia • Germany • Greece • Hungary • Ireland • Italy • Latvia • Lithuania • Luxemburg • Malta • Montenegro • The Netherlands • Norway • Poland • Portugal • Republic of Macedonia • Romania • Serbia • Slovak Republic • Slovenia • Spain • Sweden • Switzerland • Turkey • Ukraine • United Kingdom Instructions Read these instructions carefully before filling in the application. The purpose of the ELSA Development Foundation (EDF) is to financially support measures and activities within the Association that further the vision, purpose and means of ELSA. The EDF is regulated in the FM Part of the Council Meeting Decision Book of ELSA under The ELSA Development Foundation Section. Link to the respective regulations can be found here: < http://officers.elsa.org/page/regulations/ >. This application form is used to apply for an EDF Grant. Please only fill in the fields in blue. Also, in case of a Local Group (Beneficiary ELSA Group) organising the event, the respective National Group (Applicant ELSA Group) shall apply on behalf of the Beneficiary ELSA Group using this form. In such case, the Applicant ELSA Group shall inform about the financial and overall situation of both the Applicant ELSA Group and the Beneficiary ELSA Group. The process of applying for EDF Grant is the following: 1. Submitting the application to [email protected] no later than 3 weeks before the start of the event or activity (one week in case of applying for mode B.1.). 2. A decision of the Board of Directors of EDF shall be made within two weeks after their successful receival of the application, and communicated to the applicant within two days of the date of the decision. The Board of Directors can also, before taking a decision, ask the applicant to re-write a part of the application, or the application as a whole. 3. Submitting a detailed Activity Report and a Financial Report (template shall be provided) of the event or activity, along with all the receipts (numbered and attached to the types of incomes/expenses within the Financial Report) within four weeks of the conclusion of the event / activity. (For other reporting requirements, please see the EDF Decision!!!) 4. Receiving the payment of the Grant within four weeks after the Board of Directors has accepted the Activity Report, Financial Report and receipts to the bank account specified in the application. When considering an Application, the Board of Directors of the EDF will take into account: i. ii. iii. iv. v. vi. the fulfillment of the eligibility criteria of the applicant; the quality of the submitted application form; the quality of the action plan and draft budget; the quality of the event / activity itself; the multiplier effect that financing the event or activity would have on the Network; the resources currently available in the EDF. The financial resources of the EDF are limited to several thousand EUR a year, and thus it is unlikely ANY event or activity will be granted over EUR 1.000,00. Albania • Armenia • Austria • Azerbaijan • Belgium • Bosnia and Herzegovina • Bulgaria • Croatia • Cyprus • Czech Republic • Denmark • Estonia • Finland • France • Georgia • Germany • Greece • Hungary • Ireland • Italy • Latvia • Lithuania • Luxemburg • Malta • Montenegro • The Netherlands • Norway • Poland • Portugal • Republic of Macedonia • Romania • Serbia • Slovak Republic • Slovenia • Spain • Sweden • Switzerland • Turkey • Ukraine • United Kingdom Basic Information Applicant ELSA Group Applicant ELSA Group: ELSA Correspondence address: Postcode / Town: Country: Phone number: Email address: Beneficiary ELSA Group Beneficiary ELSA Group: ELSA Benefitting individual (s) and their email address (es) Only in case of Mode of Support C.3 or D.2 Person responsible for handling the application Name, surname: Position: Email address: Phone number: Bank details for the transferring the grant Beneficiary: Bank name: Bank address: Country: Account number: Account owner: IBAN: Swift/BIC: Albania • Armenia • Austria • Azerbaijan • Belgium • Bosnia and Herzegovina • Bulgaria • Croatia • Cyprus • Czech Republic • Denmark • Estonia • Finland • France • Georgia • Germany • Greece • Hungary • Ireland • Italy • Latvia • Lithuania • Luxemburg • Malta • Montenegro • The Netherlands • Norway • Poland • Portugal • Republic of Macedonia • Romania • Serbia • Slovak Republic • Slovenia • Spain • Sweden • Switzerland • Turkey • Ukraine • United Kingdom Grant Details Amount of Grant applied for EUR 0,00 Mode of Support A.1 Please choose one Mode of Support from the following list and insert its code to the box above. (A) Project Support A.1 Financial assistance for [organizing] events constituting a core activity of ELSA**. (B) Internal Meeting Support B.1. Financial assistance for organizing International Council Meetings, International Presidents Meeting, Key Area Meeting or Supporting Area Meeting (C) Training Support (only granted only to events and sessions delivered in English) C.1 Financial assistance for [organizing] international and national training events, or events incorporating training sessions, organised to increase awareness of ELSA, or dealing in specific ELSA areas, which is catered towards an audience at least half of whom are not from the country of the organising National or Local Group. C.2 Travel and/or accommodation expenses of trainers for training events or sessions organised by ELSA International, National Groups or Local Groups C.3 Travel and/or accommodation expenses of National Board members for training sessions organised by ELSA International, National Groups or Local Groups. (D) Network Support D.1 Financial assistance for established cooperation between National Groups within the Network Support System (NSS). D.2 Travel and/or accommodation expenses of National Board member to Statutory Meetings. D.3 Financial assistance for [organizing] events constituting an activity for officers of ELSA. **For inspiration, the Council Meeting Decision Book used to specify the following “ELSA offers two kinds of activities: core activities and activities for officers. A core activity is everything organised within a key area (e.g. STEP, seminar, conference, moot court competition, study visit, L@W, legal writing). Activities for officers include International, National and Local Council Meetings, Transition, Trainings and Area Meetings.” Albania • Armenia • Austria • Azerbaijan • Belgium • Bosnia and Herzegovina • Bulgaria • Croatia • Cyprus • Czech Republic • Denmark • Estonia • Finland • France • Georgia • Germany • Greece • Hungary • Ireland • Italy • Latvia • Lithuania • Luxemburg • Malta • Montenegro • The Netherlands • Norway • Poland • Portugal • Republic of Macedonia • Romania • Serbia • Slovak Republic • Slovenia • Spain • Sweden • Switzerland • Turkey • Ukraine • United Kingdom Description of the measure or activity Please describe the measure or activity. In the description pay attention to the benefits this particular measure or activity will have for the participants, organising ELSA Group and the ELSA Network in general. Should you organize a relatively common event, aim for particularities that bring something innovative and fresh to the network – try to make it unique and competitive in comparison with, for example, other hundreds of other study visits. Describe what multiplication effect the event or activity will have within the ELSA Network Name of the activity Number of participants Dates of the event Albania • Armenia • Austria • Azerbaijan • Belgium • Bosnia and Herzegovina • Bulgaria • Croatia • Cyprus • Czech Republic • Denmark • Estonia • Finland • France • Georgia • Germany • Greece • Hungary • Ireland • Italy • Latvia • Lithuania • Luxemburg • Malta • Montenegro • The Netherlands • Norway • Poland • Portugal • Republic of Macedonia • Romania • Serbia • Slovak Republic • Slovenia • Spain • Sweden • Switzerland • Turkey • Ukraine • United Kingdom Description of the situation of the Applicant Please also describe the financial situation of the Beneficiary Group, should it be different than the Applicant group It is mandatory to describe the financial situation of the Applicant group and explain why the group is in need of financial support. If possible, also describe the overall situation of the Applicant Group. Pay special attention to possible lack of human resources; knowledge and know-how or low level of activity within the Group. Explain how the applied grant would help the Group to tackle these challenges. Ideally, projects should not be funded exclusively by the EDF - describe what other means of fundraising have been undertaken and what were their outcomes. Albania • Armenia • Austria • Azerbaijan • Belgium • Bosnia and Herzegovina • Bulgaria • Croatia • Cyprus • Czech Republic • Denmark • Estonia • Finland • France • Georgia • Germany • Greece • Hungary • Ireland • Italy • Latvia • Lithuania • Luxemburg • Malta • Montenegro • The Netherlands • Norway • Poland • Portugal • Republic of Macedonia • Romania • Serbia • Slovak Republic • Slovenia • Spain • Sweden • Switzerland • Turkey • Ukraine • United Kingdom Budget of the Event or Activity Please fill in the budget of the measure or activity for which you are seeking EDF support. The budget should always contain the amount of EDF Grant applied for and the contribution the Applicant Group is making for the measure or activity. Income and expenses of an event should always balance after the contribution of the Applicant. If applicable, breakdown of income should contain a minimum of one line for: every type of participation fee collected (regular daily fee, extra nights, social program etc.), one line for partnership income and one line for other grants. If applicable, breakdown of expenses should contain a minimum of one line for: accommodation, meals (including breakfast, lunch and dinner), transportation, rent of premises (academic program), speakers/panelists/trainers, marketing, Social Programme (including rent of premises, entrance fees etc.), Gala Ball and Miscellaneous (t-shirts etc.). INCOME Applied Grant Applicant Group Contribution Total Income EXPENSES 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 Total Expenses 0,00 Albania • Armenia • Austria • Azerbaijan • Belgium • Bosnia and Herzegovina • Bulgaria • Croatia • Cyprus • Czech Republic • Denmark • Estonia • Finland • France • Georgia • Germany • Greece • Hungary • Ireland • Italy • Latvia • Lithuania • Luxemburg • Malta • Montenegro • The Netherlands • Norway • Poland • Portugal • Republic of Macedonia • Romania • Serbia • Slovak Republic • Slovenia • Spain • Sweden • Switzerland • Turkey • Ukraine • United Kingdom