Download Instructions for Using the Security Schedule G

Instructions for using the Security Schedule (Schedule G)
The Security Schedule (Schedule G) has been approved for use with the General Services
Agreement (GSA). Schedule G is not meant to be used in all cases and contract managers
should exercise judgment and due consideration before attaching Schedule G to a General
Services Agreement as it imposes significant obligations on the Contractor and may increase the
cost of the services.
The Security Schedule may also be used with other forms of agreement provided that the
ministry has arranged for its legal counsel to review that use and make any changes to the
schedule required to make it conform with the other form of agreement. In these cases,
written permission from Legal Services Branch must be obtained and placed on file.
Schedule G is to be used when the services of a contract involve sensitive information that will
be accessed, produced or obtained by the Contractor. Do not use Schedule G for low risk
services that do not have particular security concerns. If it is anticipated that a Schedule G is
required for the services prior to the solicitation phase, please ensure that a copy (with any
relevant appendices) is attached with the solicitation documents, in addition to the link to the
GSA or contract terms applicable to the solicitation.
Sensitive information means:
 Information that is “personal information” as defined in the Freedom of Information and
Protection of Privacy Act (FOIPPA), or
 Any other information considered to be sensitive by the Province.
This may include, but is not limited to: budget information, records related to Treasury Board
or Cabinet Submissions, records whose release may cause financial hardship or harm to
government, the public interest or a third party, or where the release of the information may
be expected to compromise the anticipated delivery of services.
If a contract involves information considered by the Province to be sensitive in addition to
“personal information” under FOIPPA, that information must be specifically identified in
Appendix G6 for the provisions of Schedule G governing “sensitive information” to apply to it.
Schedule G may also be used when physical security, facilities or equipment pose a higher risk
than usual in relation to the services being provided.
In most cases, Schedule G will be used in relation to a Contractor employing a number of staff,
and so it provides instructions regarding criteria for screening the staff who will be providing
the services. When the Contractor is a single individual however, security screening may be
performed by the Province using the same policies and procedures that apply to government
staff. The province’s human resource policy for criminal records checks is found at:
http://www2.gov.bc.ca/gov/content/careers-myhr/hiring-managers/process/extend-offer/securityscreening.
A description of such screening requirements should be provided in the relevant solicitation
documents.
The security screening requirements outlined in Appendix G1 are consistent with the
requirements developed by the BC PSA for use with government staff. Although the primary
and secondary identification sources refer solely to Canadian and American documents, please
note that the accompanying paragraph speaks to reasonably equivalent documents from other
provinces or jurisdictions.
Appendix G1 must be used with all Schedule G’s. Appendices G2 through G6 are not yet
finalized. They will be developed in coordination with Legal Services Branch upon request.
Contact the Procurement Governance Office to request assistance at:
[email protected]