Download city of tracy request for proposals

Addendum II
TO THE CITY OF TRACY
REQUEST FOR QUALIFICATIONS AND PROPOSALS TO PREPARE
MATERIAL RECOVERY AND SOLID WASTE TRANSFER FINANCIAL
ANALYESES
The CITY OF TRACY is issuing this second addendum on November 15, 2012 in
response to questions received pertaining to the RFQ/RFP.
1. Question: Why was the date for responses extended to November 27, 2012?
Answer: Originally, an interested party had made the request. However, that
party is no longer submitting a response. Because I will not be available to
review responses until the 27th, I thought it prudent to allow more time for
thorough responses to be prepared.
2. Question: The RFQ/RFP notes that an additional form is to be submitted. Does
the form preclude any other proposal information from being submitted?
Answer: No. As long as the form is incorporated in the proposal, and the
questions answered in a sequential manner, other information about one’s
company and services may be submitted.
3. Question: Some insurance brokers will not provide 30 days prior written notice
should the policy be cancelled before the expiration date. Has this been an issue
with other companies or interested parties?
Answer: It has not been brought up as an issue. If it is an issue, please
indicate so in your response and it will be taken into consideration as to whether
it can be waived.
4. Question: If a responding party is using a sub-consultant, must the subconsultant complete the same forms as is included in the RFQ/RFP.
Answer: No. However, it is the responsibility of the responding party to
integrate the data into their own response. The intent is for the City to know with
whom they may be working with and to be able to evaluate expertise and quality.
5. Question: With regard to schedule, is there a time by which all work must be
complete?
Answer: As noted in the RFQ/RFP, Section 9.3, multiple analyses may be
required. As specific timelines become known, it will be discussed.
6. Question: Are alternatives to re-entering into an Agreement with the same
materials transfer company to be considered (such as constructing a new
facility, City-operated and owned, etc.), and are alternative supported by
Council members?
Answer: The City has considered such alternatives but they are, at this
time, deemed to not be the most feasible for the City. Responders are
encouraged, however, to provide commentary on alternatives as a matter
Addendum II
City RFQ/RFP to Prepare Material Recovery and Solid
Waste Transfer Financial Analyses
November 15, 2012
Page 2 of 2
of due diligence, and as a result of analyses to be performed, in providing a
structure that is in the best interest of the City.
7. Question: Is the City interested in having the successful firm assist in
negotiations with the materials transfer company or just provide analyses?
Answer: The emphasis is currently on analyses that will assist the City in
its negotiations. Respondents may include in their proposals service tasks
which the City can consider as it negotiates with the materials transfer
company.
If parties interested in the RFQ/RFP have further questions, please e-mail
them to the attention of Anne Bell at: [email protected].
_____________________________________
ANNE BELL, MANAGEMENT ANALYST II
CITY of Tracy Finance Department
November 15, 2012
Date