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CENTRAL UNIVERSITY OF PUNJAB Established vide Act No. 25 (2009) of Parliament (Tender No: M-35(2013) Sealed Tender are invited for Manual Hydraulic Press Release Date: 5th December, 2013 Last date: 27th December, 2013 by 03.00PM City Campus, Mansa Road, Bathinda- 151001, Phone & Fax: 0164-2864106, E-mail: [email protected], [email protected] 1 Central University of Punjab, Bathinda Tender for Supply of Manual Hydraulic Press Tender Notice Number : M- 35(2013) Release Date of the Tender : 5th December, 2013 Last date for the submission of the tender : 27th December, 2013 by 03:00PM Opening date of the tender : The quotations will be opened at the University campus on the day following the last date of receiving of tender by 3.00 PM according to the policies of the University. Name and Address of the University : Registrar, Central University of Punjab, City Campus, Mansa Road, Bathinda – 151001, Punjab, India. Telephone/Fax No. : +91-164-2864106 E-Mail Address : [email protected], [email protected] Tender Fee : Rs. 500/- drawn in favor of Central University of Punjab, Bathinda Earnest Money Deposit (EMD)for the Tender : Rs. 4,000/- drawn in favor of Central University of Punjab, Bathinda Tender Purchase Details: This tender document can be downloaded from the University website: www.cup.ac.in or www.centralunipunjab.com. INDEX Sr. No. I. II. III. IV. V. VI. Contents General Terms and Conditions Application Form Technical Specifications and Compliance Sheet Performa for Price Bid Check list Guidelines for preparation of Tender Annexures Annexure-A Annexure-B Annexure-C Annexure-D Annexure-E Annexure-F 2 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Annexure-A General Terms and Conditions Prices: Quoted prices should be FOR Central University of Punjab (CUPB), City Campus, Mansa Road, Bathinda and complete break up of all taxes and duties payable by the university should be clearly defined otherwise it will be presumed that the rates quoted are inclusive of all these charges and nothing extra will be paid. Special Discount/Rebates, whichever applicable, keeping in view that the supplies are being made to an educational institution, may please also be indicated. Payment terms: The 100% payment will be made through RTGS after delivery, installation and demonstration of goods in good condition and inspection. Validity: Quotations should be valid for 03 months from the last date of its submission. Incomplete or Misleading quotations: Quotations duly sealed and sent only by post/courier will be considered. Quotations received late or incomplete in any respect/ misleading will out rightly be rejected. No Responsibility with regard to postal delays due to any reason whatsoever will be accepted. Right to reject: The CUPB reserves right to accept/reject any or all the Quotations at any time without assigning any reason. Opening of Bids: Tenders complete in all respect will only be considered. At the First stage, the Technical Bids will be opened as per given schedule in the presence of bidders whosoever may wish to be present, if the Bid opening day happens to be Official Holiday then the Bid Opening day will be next working day. At the second stage, financial bids of only technically acceptable offers will be opened for further evaluation and prior intimation will be conveyed to technically qualified bidders. Delivery Schedule: Should be mentioned clearly. The material will be supplied within stipulated time period as given in the supply/ work award letter. In case of imported item, the supplier/ their Indian agent will be responsible for delivery of the material from the place of discharge of material to final point. Installations: Installation of the equipment under purchase, if any, will be of free of cost. Penalty for non/late delivery of material: If the supplier fails to deliver the material/equipment within the stipulated delivery period of the purchase order/contract the same is liable to pay penalty charges a sum of Rs.0.5% of the cost of undelivered goods/ services per week, not exceeding maximum limit of 10% of the cost of complete unit of undelivered equipment/material so delayed. Payment of Central Excise duty and Custom Duty: The University being a public funded and noncommercial research institution is exempted from paying custom duties vide notification no. 51/96custom and the provision of the said notification will apply. University will provide DSIR certificate, Excise duty exemption certificate (EDEC), road permit and other necessary certificates. Warranty/ Guarantee: a) The supplier/contractor shall be responsible to replace free of cost with no transportation and insurance expenses to the purchaser up to the destination of material equipment, the whole or any part of the material which under normal and proper use and maintenance, proves defective in material or workmanship within 12 months from the date, it is taken over by the purchaser or 18 months from the date of dispatch in respect of indigenous equipment, or 24 months from the date of shipment for imported material, whichever expires earlier, provided the Purchasers gives prompt written notice of such defects to the supplier/contractor. Such replacement shall be effected by the supplier/contractor within a reasonable time not exceeding 6 months of the intimation of defects. Supplier’s/Contractor responsibility arising out of supply of material or its use whether on warranties or otherwise shall not in any case exceed the cost of correcting the defects or replacing the defective part/material and upon the expiry of the warranty period stipulated above, all such liabilities shall terminate. b) The above provision shall equally apply to the material so replaced/repaired by the Supplier/Contractor under this clause in case the same is again found to be defective within 12 months of the replacement/repair. c) In case the replacement /repair of defective material is not carried out within six months of intimation of defects, the Supplier/Contractor shall have to pay interest @ 12 per cent per annum on the value of each complete operational unit of equipment beginning from the date of becoming defective up to date of its re-commissioning after replacement/repair. Civil Suit Jurisdiction: All legal proceedings in connection with this Purchase order/Contract shall be subject to the territorial jurisdiction of the local Civil Courts at Bathinda only. Cancellation : The purchaser reserves the right to cancel the purchase order as a whole or in part at any time or in the event of default on the part of the Suppler prior to the receipt of information regarding taking in hand of the manufacture of material against the Purchase order/dispatch of material to the consignee. 3 14. Acceptance of order: If nothing to the contrary is heard by us within seven days from the date of receipt of this order, it will be understood that the order is acceptable to you. Annexure-B Application Form To be Filled Completely and Signed 1. Contact details of the head office of proposing firm: a. Nameb. Addressc. Tel. No.d. Fax e. Email f. Web site (If any) 2. Name and full address of local office of proposing firm nearest to Bathinda: a. Nameb. Addressc. Tel. No.d. Fax e. Email f. Web site (If any) 3. Name and full address of manufacturer: a. Nameb. Addressc. Tel. No.d. Fax e. Email f. Web site (If any) 4. Name of advising bank and account number: 5. SWIFT Code: 6. PAN and TAN Number: 7. Manufacturing type (tick mark): i. Imported ii. Indigenous iii. Both 8. Country(s) of origin: 9. Any other relevant information: 4 Annexure-C Specifications & Compliance Sheet of Manual Hydraulic Press Sr. No. 1. 2. 3. 4. Description Please Mention “Comply/Does not comply” Required to make high quality pallets Maximum Force(Load):15-20 Tons Compatible die: a) Rectangular: 13mmx7mm- 02 Nos b) Circular: 10mm(diameter)- 02 Nos Accessories a)Agate mortar pestle Capacity: 10-20ml Mortar O.D.100-120mm, ID 70-100mm, height 50-70mm, bowl depth 40-50mm pestle length 90-120mm Hardness: 6-7 Purity: 99.91% SiO2 b) Dry box c) Hydraulic Oil d) Some extra dies of circular (with 16mm diameter) shape will be preferred if provided. 5 Annexure-D Performa for PRICE BID (It must be on the bidder’s Letter Head) S. No. Description Qty. 1. Manual Hydraulic Press As per Annexure-C 01 No. Rates quoted (In INR) Total (In INR) Sub Total(exclusive Tax& other charges) Discount@__%(If applicable) Total(after Discount) Special Discount to CUPB@__% Total(after Special Discount) Tax(VAT/CST)__% Other Taxes/Charges(If applicable) Grand Total (Inclusive Tax & Other Charges) Total breakup of Taxes/other charges strictly as above and Amount quoted in the Price Bid (Grand Total) is Rs. _____________in figures, (Rs._______ in words) (Declaration of Supplier) “It is certified that I/we have carefully read and understood the entire general, special as well as specific terms and conditions of these documents and agree to abide by all of these. All the information and commitments’ provided with the tenders are fulfill and binding on the firm.” Place: Signature of Authorized Person Date: Designation Seal (Note: If bidder wants to bid for any other similar model(s) with high specifications, he must bid separately for each model as per Annexure-D for full disclosure and breakup of Price, Discount & other charges. Top of that bid should be superscribed as “Price of Optional Model-1”, “Price of Optional Model-2” etc, The Technical Specifications of Optional Model(s) should be with Technical Bids & Price Bid must be within The Price Bid Envelope. The Optional model(s) should satisfy the need as per Annexure-C & it should not create confusion/mislead the requirement.) 6 Sr. No. 1 2 3 4 5 6 7 Place: Annexure-E CHECK LIST (TO BE FILLED COMPLETELY & PLACED IN ENVELOPE-1) Points to be verified Yes/ No Technical specification compliance sheet EMD Tender Fee Photocopy of PAN and TAN card User list and certificates issued by clients Copy of income tax return certificate All other certificates as asked for in tender document a) Spare part availability certificate b) Certificate indicating country of manufacture c) Sales tax registration certificate d) Copy of “Eligibility Criteria and General Terms and Conditions” signed and stamped on each page Signature of Authorized Person Date: Designation Seal Annexure-F Guidelines for Preparation of Tenders 1. The proposals shall be submitted in two parts, must be superscribed as “First Envelope-Technical Bid” and “Second Envelope-Financial Bid”. 2. The First envelope should include the technical specification, tender fee and EMD. The printed literature and catalogue/brochure giving full technical details should be provided to verify the specifications quoted in the tender. The first envelope should not contain any cost information whatsoever. 3. The Second envelope should contain the detailed price offer. The Price Bid must be on the Bidder’s letter head as per Annexure-D. If outer big envelope found without the following information, the tender shall not receive (sent by any mode of post). The detail on bigger envelope should be as following: “Tender for Manual Hydraulic Press; Last date 27th December, 2013” To The Registrar, Central University of Punjab, City Campus, Mansa Road Bathinda-151001(Punjab) From: _______________ _______________ Tel: _______________ M:_______________ e-mail:_______________ 4. Tenders without following documents will not be considered: a. Filled-in application form, technical compliance sheet, signed on each page. b. Declaration by Supplier Sealed and signed. c. Copy of specifications and terms and conditions, signed and sealed. d. All other documents listed in check-list. 5. Electronic submission of documents (by facsimile, email etc.) is not acceptable. 7