Download Sample Table Format

Session 14
Preparation of Tables for the CPIP
Project for Capacity Development for the
Implementing the Organic Law at the
Capital and Provincial Level (PILAC 2)
Objectives and Content
Objective of Session 14:
Training participants understand necessary tables
prepared in the formulation process of the CPIP.
Content:
1. Presentation: How to prepare different tables for
the CPIP
2. Q&A
1
Project Information Collection
Three kinds of project information are collected for the CPIP
formulation through a bottom-up process. The collected
information is screened in several steps.
Key information is the projects that are necessary for
development the C/P but not yet committed by any
stakeholders.
The three kinds of information are as follows.



Projects that are being implemented (= ongoing)
Projects that are committed with secured budget (=
committed)
Projects that are necessary but not yet committed by any
stakeholders (= project proposals)
2
Flow of information screening
Task 1: Instructional meeting for the identification and preparation of
project proposals
(Sub-Step 1-2)
Task 2: Each stakeholder prepares necessary information after the
instructional meeting.
(Sub-Step 1-2)
Task 3: Screening of project proposals
(Sub-Step 1-3)
Task 4: Review meeting on the consolidated table of project proposals
(Sub-Step 1-4)
Task 5: Preparation of the draft CPIP
(Sub-Step 2-1)
Task 6: Uncommitted project selection
(Sub-Step 2-3 & 2-4)
Task 7: Preparation of the final draft CPIP
(Sub-Step 2-6)
3
Information Screening Process (1)
Task 1: Instructional meeting for the identification and
preparation of project proposals
1. The BOG and PWG prepare and organize the instructional
meeting to instruct relevant stakeholders to prepare and submit
the information for the formulation of the CPIP.
4
Information Screening Process (2)
Task 2: Each stakeholder prepares necessary information after the
instructional meeting.
Relevant stakeholders prepare the information by the following table
formats.
1.1 Table of project proposals prepared by all relevant stakeholders
1.2a Table of C/P investment projects using C/P funds (Ongoing Projects)
1.2b Table of C/P investment projects using C/P funds (Committed Projects)
by the Planning and Investment Division of the C/P Hall
1.3a Table of C/P investment projects using funds of ministries, institutions, and
other agencies (Ongoing Projects)
1.3b Table of C/P investment projects using funds of ministries, institutions, and
other agencies (Committed Projects)
by line departments/institutions and other agencies
5
Information Screening Process (3)
Task 2: Each stakeholder prepares necessary information after the
instructional meeting (continued)
The table of project proposals is prepared based on the following criteria.
Criteria
Remarks
Compliance with
C/P Development
Framework
Projects or services that respond to the goals and objectives
of the C/P Development Framework
C/P jurisdiction
Projects or services fall in the jurisdiction of the C/P
administration (projects or services related to the obligatory
or permissive functions of the C/P)
Geographical
coverage
Projects or services that have inter-municipality and -district
characteristics
Ceiling on the
number of projects
The number of projects should be fixed based on the
number set by the PWG.
6
Sample Table Format (1)
Here is a sample format of the table of project proposals.
Proposing organization:
Date:
Output
No.
Project name
Objective
Beneficiary
Duration
Location
Short
Description
Unit
Amount
Total
Female
Project
cost
(Million
Riel)
1. Economic Component
2. Social Component
3. Land Use, Natural Resource, Environment Disaster, and Climate Change Component
4. Administration and Security, Public Order Component
7
Sample Table Format (2)
Below are the sample formats of the following.
•1.2a Table of C/P investment projects using C/P funds (Ongoing Projects)
•1.2b Table of C/P investment projects using C/P funds (Committed Projects)
•1.3a Table of C/P investment projects using funds of ministries, institutions, and other agencies
(Ongoing Projects)
•1.3b Table of C/P investment projects using funds of ministries, institutions, and other agencies
(Committed Projects)
Proposing organization:
Date:
Implementing
Date
Output
No.
Project
name
Objective
Fund
source
Location
Short
Description
Unit
Implementing
agency
Beneficiary
Level of Investment cost
(Million Riel)
Duration
Amount
Start
Complet
e
Total
Femal
e
1st
year
2nd
year
3rd
year
Total
1. Economic Component
2. Social Component
3. Land Use, Natural Resource, Environment, Disaster, and Climate Change Component
4. Administration and Security, Public Order Component
8
Explanation of Columns (1)
Item
Explanation
Proposing
Organization
The name of the organization that prepares the table
Date
The date of the table prepared to distinguish between the
former and latest table
9
Explanation of Columns (2)
Item
Explanation
Project Name
Name that describes well the characteristics of a project
Objective
An ideal or improved situation that is expected to be achieved in
three years by the project. Copy the appropriate objective from the
table of the C/P development framework.
[Example]
1. Irrigation facility construction project: the productivity of rice
farming is improved.
2. School building construction project: a better environment for
pupils is realized.
3. Vaccination project: the health condition of children is improved.
Location
Place such as a District where the project is implemented
10
Explanation of Columns (3)
Item
Output
Explanation
The details of physical and non-physical effects that are realized by
the project
[Example］
Irrigation facility construction project:
Short description: the irrigation canal is constructed
Unit: kilometer (km)
Amount: 1 km
Fund source
Name of organization(s) or scheme that provides the fund
[Example]
• C/P investment budget (conditional and unconditional fund)
• World Bank, UNDP, etc. (Development Partners)
• Save the XXXX (NGOs)
(only Sample Table Format 2)
11
Explanation of Columns (4)
Item
Explanation
Implementing
agency
Name of organization(s) that are responsible for the implementation
[Example]
1. Irrigation facility construction project: Department of Agriculture
2. School building construction project: Department of Education,
Youth and Sports
3. Vaccination project: Department of Health
(only Sample Table Format 2)
Duration
Period of project implementation (Three (3) years at most)
Implementing
date
Starting month/year and ending month/year
[Example]
June 2015 or June 2017
Note: the date does not have to be included.
(only Sample Table Format 2)
12
Explanation of Columns (5)
Item
Explanation
Beneficiary
Number of beneficiaries by the project
[Example]
1. Irrigation facility construction project: 50 rice farmers
2. School building construction project: 300 pupils
3. Vaccination project: 700 children under 5 years old
Level of
Investment
Cost
Total expenditure including capital and operational cost
Note : As for the Sample Table Format 2, the cost is calculated per
year for three years at most.
13
Explanation of Columns (6)
Calculation of the level of investment cost
• “Level of investment cost” must be filled out. The calculation is
conducted as follows.
The duration of the project is three years at most.
The cost consists of a) capital cost and b) annual operational cost.
Type of cost
Examples
Capital cost
- Construction and rehabilitation cost
- Cost of training such as hiring trainers
Annual operational cost
- Maintenance cost (e.g., maintenance materials
such as painting material)
-Personnel cost (e.g., maintenance workers for
the constructed building)
14
Explanation of Columns (7)
Calculation of the level of investment cost (continued)
• The level of investment cost is calculated based on the following table
and the numbers in
are moved to the columns concerned in the
Table Format 2.
• The same calculation is conducted for the project proposals, but the
number in total is used for the column of the Project Cost, Table Format 1.
Year 1
Year 2
Year 3
Total
Capital cost
Annual operational cost
Total
15
Information Screening Process (4)
Task 3: Screening of project proposals
• The PWG reviews the tables of project proposals prepared by relevant
stakeholders and prepares the consolidated table of project proposals.
• The PWG checks whether;
 There is sufficient and clear information in the tables; and
 They comply with the criteria for initial identification of project
proposals
•
•
•
•
Consistency with the C/P development framework
C/P jurisdiction
Geographical coverage
Ceiling on the number of projects
If the identified objectives and solutions in the C/P development
framework are not covered by the projects submitted by the stakeholders,
the PWG, in cooperation with the C/P administration and relevant
agencies, shall try formulating the projects relevant to the identified
objectives and solutions.
16
Information Screening Process (5)
Task 3: Screening of project proposals (continued)
•The tables of project proposals are consolidated into one table and the
projects that have the same activities and objective under the same
component is merged into one project.
Table of Project
Proposals from
Stakeholder A
Table of Project
Proposals from
Stakeholder B
Table of Project
Proposals from
Stakeholder C
Table of Project
Proposals from
Stakeholder D
Consolidated Table of
Project Proposals
•After the tables are consolidated, the projects are given priority order
(high, middle, law) by the Scoring Method.
17
Sample Table of Scoring Method
Each group chooses three or four criteria from Urgency,
Technical Aspects, Cost, Policy Prioritization, Beneficiaries,
Sustainability, Gender, Environmental Aspects, and Feasibility.
Projects
XX
XX
XX
Policy
Prioritization
Total
Project A
3
5
2
2
12
Project B
2
4
3
1
11
Project C
3
3
5
3
14
The Score ranges from 1 (very low) to 5 (very high).
Note. The scores should be fixed in vertical direction.
18
Sample Table Format (3)
The following is a sample format of the table of consolidated project proposals.
Date:
Output
No.
Project name
Objective
Beneficiary
Project cost
(Million Riel)
Duration
Location
Short
Description
Unit
Amount
Total
Priority
Female
1. Economic Component
2. Social Component
3. Land Use, Natural Resource, Environment Disaster, and Climate Change Component
4. Administration and Security, Public Order Component
19
Information Screening Process (6)
Task 4: Review meeting on the consolidated table of project
proposals
•
The PWG gives a presentation on the C/P development
framework and the consolidated table of project proposals.
•
Relevant stakeholders review the consolidated table of project
proposals from the following viewpoints.
 whether projects are in line with the goals, objectives, and
solutions of the C/P development framework
 whether there are duplicated or similar projects in the tables
 whether the priority order is appropriate
The table of C/P priority project proposals (Table 1.5)
20
Information Screening Process (7)
Task 5 Preparation of the draft CPIP
•
The table of C/P priority project proposals is converted to “2.1c Table
of C/P three-year investment projects (Uncommitted Projects)”
according to the following priority order: high priority to 1st year,
medium to 2nd year; and low to 3rd year.
21
Information Screening Process (8)
Task 5 Preparation of the draft CPIP (continued)
•
The following tables submitted by relevant stakeholders are consolidated into
one table without any screening and prioritization.
Tables submitted by relevant stakeholders
One consolidated table
1.2a Table of C/P investment projects using C/P
funds (Ongoing Projects)
2.1a Table of C/P three-year investment projects
(Ongoing Projects)
1.2b Table of C/P investment projects using C/P
funds (Committed Projects)
2.1b Table of C/P three-year investment projects
(Committed Projects)
1.3a Table of C/P investment projects using funds of
ministries, institutions, and other agencies (Ongoing
Project)
No number: Consolidated table of 1.3a using the
format of the table of C/P investment projects using
funds of ministries, institutions, and other agencies
(Ongoing Projects)
1.3b Table of C/P investment projects using funds of
ministries, institutions, and other agencies
(Committed Project)
No number: Consolidated tables of 1.3b using the
format of the table of C/P investment projects using
funds of ministries, institutions, and other agencies
(Committed Projects)
22
Sample Table Format (4)
The following table is the sample format of,
• 2.1a Table of C/P three-year investment projects (Ongoing Projects)
• 2.1b Table of C/P three-year investment projects (Committed Projects)
• 2.1c Table of C/P three-year investment projects (Uncommitted Projects)
• No number: Consolidated table of 1.3a / Table of C/P investment projects using funds of
ministries, institutions, and other agencies (Ongoing Projects)
• No number: Consolidated tables of 1.3b / Table of C/P investment projects using funds of
ministries, institutions, and other agencies (Committed Projects)
Implementing
Date
Output
No.
Project
name
Objective
Fund
source
Location
Short
Description
Unit
Implementing
agency
Beneficiary
Level of Investment cost
(Million Riel)
Duration
Amount
Start
Complet
e
Total
Femal
e
1st
year
2nd
year
3rd
year
Total
1. Economic Component
2. Social Component
3. Land Use, Natural Resource, Environment, Disaster, and Climate Change Component
4. Administration and Security, Public Order Component
23
Information Screening Process (9)
Task 6: Uncommitted project selection
• After “Sub-Step 2-3: Integration Workshop of CPIP” and
“Sub-Step 2-4: Project Selection for using C/P Investment
Fund”, the table of C/P three-year investment projects
(Uncommitted Projects) (Table 2.1c) must be revised by the
PWG.
•At least, after “Sub-Step 2-3: Integration Workshop”,
uncommitted projects that are supported by the participants
of the integration workshop are removed from Table 2.1c.
24
Information Screening Process (10)
Task 7: Preparation of the final draft CPIP
•The PWG finalizes tables reflecting the result of pervious process.
 The uncommitted projects that secure the budget are removed from Table
2.1c of C/P three-year investment projects (Uncommitted Projects).
 The uncommitted projects that are funded by the C/P are added to Table
2.1b of C/P three-year investment projects (Committed Projects).
 The uncommitted projects that are funded by ministries, institutions, and
other agencies are added to Consolidated table of 1.3b / Table of C/P
investment projects using funds of ministries, institutions, and other
agencies (Committed Projects).
25
Information Screening Process (11)

The following sequential tasks are implemented by different
stakeholders.
Task 1: Instructional meeting for identification and preparation of PWG/BOG
project proposals
Task 2: Each stakeholder prepares necessary information after the
instructional meeting.
Each stakeholder
Task 3: Screening of project proposals
PWG
Task 4: Review meeting on the consolidated table of project
proposals
All relevant stakeholders
Task 5: Preparation of the draft of CPIP
PWG
Task 6: Uncommitted project selection
PWG/Financial Division
/Relevant stakeholders
Task 7: Preparation of the final draft CPIP
PWG
26
Q&A
•
Any questions in relation to the Session 14?
27
Thank You
28