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CREATING GOOD GOVERNANCE
STRUCTURE TO STRENGTHEN
CONSORTIA: KENYA LIBRARY AND
INFORMATION SERVICES CONSORTIUM
(KLISC)
BY
Rosemary Otando
Eifl Country Coordinator
Eifl Open Access Country Coordinator
KENYA
[email protected]
Eifl General Assembly, 12th to 14th November, 2015
What is KLISC?
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Consortium formed to share the costs of subscription of PERI eresources and later any other databases evaluated and
acceptable by the Consortium
University of Nairobi (UoN) agreed to host KLISC until such a time
that it is able to stand on its own
2003-2010 – University of Nairobi acted as National Coordinator
for KLISC
2010- 2014 – Interim Executive selected by Members
2013 - Strategic Plan development and revision of Constitution
done which paved way for the Interim Executive being confirmed
as Executive Committee in 2014.
To date, University of Nairobi still hosts KLISC
KLISC EXECUTIVE STRUCTURE
2014- to date – Interim confirmed in 2014 AGM for a
period of 3 years. This was after two workshops funded by
INASP to support the development of Strategic Plan and
workshop on “Strengthening of the Consortium”. Aim was
to support KLISC to be more Independent
 Executive – Chair, Vice Chair, Secretary, Treasurer, 3
other members to manage the Consortium – All are
Managers in various Libraries (Library Directors and
Deputy Library Directors)
 Next Election – 2017 - Executives to be elected by
Members as per the Constitution
 Country Coordinators - for INASP & Eifl, selected by
Executive
 Working Committees – was formed by the Executive in
2014 to coordinate KLISC activities
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KLISC OBJECTIVES
Launched in 2003;
Objectives
Members
Public Universities
Private Universities
Government
Institutions/Departments
Public Libraries, National
Archives, Museums, etc.
Non-Profit National
Tertiary Colleges
National Research
Institutions
To enhance
dissemination of
information for
national
development
To share information
resources in stock
To promote
development of local
content
To facilitate capacity
building in libraries and
information centers in
Kenya
To promote the use
of ICTs in
information
management
STRATEGIES USED
Strong Executive structure in place with functions clearly
stated
 Quarterly meetings of the executive to assess
achievements
 Strategic plan and the constitution implementation
 Capacity building e.g. consortium strengthening
workshops,
 Website development for communication and visibility
 Mentorship – staff attached in developed libraries for
benchmarking
 Annual General Meeting where yearly activities by
KLISC Working groups are reported
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STRATEGIES USE: WORKING COMMITTEES
Formed by the Executive in 2014 to coordinate KLISC
activities Meet once quarterly as situations may demand, and other
times virtually to organize & perform activities in their
terms of reference.
 At least one member of the Committee should be member
of the executive to ensure implementation of planned
activities. Report to the Executive after completion of
activity
 Committee also report in AGM on the activities performed
 Committees:
 Advocacy, Fundraising and Programs Committee
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- Provide financial guidance, develop and sustain fundraising
strategies to meet financial needs of KLISC and prepare budgets
for various KLISC activities.
STRATEGIES USED: WORKING COMMITTEE
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Licensing Committee - To provide guideline and approach
publisher and perform negotiation and licensing tasks for KLISC
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ICT and e-Resources Committee - develop, implement
& sustain ICT plans
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Information Management and Innovation
Committee - Standards, Services, Information
Literacy Committee – To develop and sustain long range
plans for information management for KLISC and recommend
KLISC administrative policy with relation to information
management innovations, standards, services and information
literacy.
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Legal Framework Committee - Monitor the legal
framework in which KLISC operates and advise the Consortium of
relevant changes and develop, implement and manage emerging
and existing policy issues of direct relevance to KLISC members,
 Special Needs Committee - Cater for the needs of
library users with special needs
STRATEGIES USED (CONT.):
Payment Model
 KLISC members subscribe collectively to selected
 electronic resources.
 Annual subscription cost varies according to the
 quotations from the publishers.
 Total cost is then shared among all the members based
on an agreed-upon formula. (Ksh.)
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Annual Membership Fee- for activities -20,000 ($200)
PROPOSED BANDS
BAND A: 1000 and below
250,000 ($2400)
BAND B: 1001 – 5000
460,000 ($4,400)
BAND C: 5001 – 10,000
650,000 ($6250)
BAND D: 10001 – 20000
1,000,000 ($9,600)
BAND E: 20001 AND ABOVE 2,000,000 ($19,000)
IMPACT OF STRENGTHENING KLISC GOVERNANCE
STRUCTURES
More responsible and independent Consortium with
constitution and strategic plan in place
 Rapid growth – Currently over 120 members
 Mentor to other Consortia e.g. Ethiopia, Uganda, etc
 Achieved yearly planned activities by Working
Committees, e.g. 2014 planned activities included
negotiation & e-subscription, & workshop on negotiationby licensing committee; ICT meeting & workshop, website
re-designing- by ICT $ e-resources committee; workshop on
repositories- by IMIC committee etc
 Members participation in strengthening the consortium
 Website for visibility and communication
 Increased support from member institutions and partners
 Increased customer satisfaction as per survey done in 2014
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CHALLENGES
Due to rapid growth, new members need mentoring &
support
 Marketing of e-resources
 Visibility of KLISC Nationally and Internationally
 With nearly 150 members, it is a complex consortium
hence the need to develop its higher level strategic skills
 Still being hosted by the University of Nairobi
 Insufficient budget for resources & capacity building –
need for government support
FUTURE PRIORITIES
 Financial Management - Look for strategic grants for priority
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work e.g development of repositories, strengthening consortium,
marketing and monitoring of e-resources and licensing & negotiation
– need to venture into income generating activities
Benchmarking with experienced mentors
 Influencing policy and decision makers nationally
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LET US STRENGTHEN OUR CONSORTIA