Download 3. Program

STUDY TOUR AGREEMENT
BETWEEN:
AND:
University of Southern Queensland
of West Street Toowoomba in the State of Queensland
(“USQ”)
The Organisation whose details are listed in Item One of the Schedule
attached
(“Organisation”)
Where
USQ and the Organisation have agreed for USQ to provide the Program set out in Item 2 of
the Schedule ("Study Tour") for students from the Organisation ("Students") and this
document provides the terms and conditions for the program.
1.
1.1
Comencement and Term
The parties agree that USQ responsibility for the Study Tour:
(a) commences when Students and associated support staff of the Organisation
("Participants") arrive on the date and at the place specified in Item 3 of the Schedule
("Arrival Date"); and
(b) ends when the Participants arrive at the Airport and on the date specified in
Item 4 of the Schedule.
2.
Responsibilities of the Organisation
2.1.
The Organisation is responsible for all arrangements that are not the subject of this
Agreement, including international travel, passports, visas, vaccinations and health
insurance,
2.2
The Organisation will ensure that the Participants have comprehensive travel
insurance which must include cover for medical expenses, repatriation, personal
accident and liability, theft and cancellation. The Organisation will ensure that each
Participant is aware that it is their responsibility to provide their insurer with
information about any pre-existing medical condition.
2.3
All insurances referred to in clause 2.2 must be in place prior to departure on the
Study Tour from the Participants’ home country.
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3.
Program
3.1
The start date of the Study Tour is the date specified in Item 5 of the Schedule.
3.2
The program for the Study Tour is set out in the Appendix which forms part of this
Agreement. The parties agree that the program will be altered in exceptional
circumstances only, however as USQ is dependent on external agencies for many of
the services included in the program and as some program elements are subject to
interference by inclement weather, changes to the program may be necessary prior to
or during the course of the program.
4.
Student Numbers
4.1
The Orginsation will notify USQ of the final number of Students participating in the
Study Tour on or before the date specified in Item 6 of the Schedule ("Notification
Date").
4.2
The parties agree that Students shall have attained the age of 18 years prior to
departure on the Study Tour from their home country.
4.3
The parties agree that the number of Students participating in the Study Tour will not
be less than the number specified in Item 7 of the Schedule.
4.4
If the minimum numbers set out in clause 4.3 are not confirmed by the Notification
Date, USQ reserves the right to cancel the Study Tour and this Agreement.
5.
Payment
5.1
Payment in full of all fees is due on or before the date specified in Item 8 of the
Schedule ("Payment Date")
5.2
The fees are based on a fee per Student as set out in Item 9 of the Schedule.
6.
Insurance and Indemnity
6.1
The Organisation will maintain insurance to cover public liability, workers
compensation (where applicable) and any travel and other insurances necessary to
cover themselves in the event that any Participant suffers loss or damage, or suffers
personal injury or death, or that any employee or agent suffers any loss or injury.
6.2
The Organisation will on written request from USQ, promptly forward certificates of
all relevant insurance policies to USQ.
6.3
The Study Tour is undertaken at the sole risk of the Organisation and each Participant.
The Organisation shall at all times indemnify, hold harmless and defend USQ, its
officers, employees and agents (in this clause referred to as “those indemnified”) from
and against any loss, (including legal costs and expenses) or liability, reasonably
incurred or suffered by any of those indemnified, arising out of a Participant’s
involvement in the Study Tour.
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6.4
The Organisation’s liability to indemnify USQ under clause 6.3 shall be reduced
proportionally to the extent that any negligent act or omission of USQ or its officers,
employees or agents contributed to the loss or liability.
6.5
This indemnity shall survive the expiration or termination of this Agreement.
7.
Termination and Cancellation Policy
7.1
USQ reserves the right to terminate this Agreement if the minimum number under
clause 4.3 is not confirmed by the Notification Date.
7.2
The Organisation agrees to pay USQ an amount equal to 10% of the Fee per Student
for each Student who withdraws from the Study Tour after the Notification Date but
before the Payment Date.
7.3
Students who withdraw from the Study Tour after the Payment Date will be entitled to
the following refunds:-
7.4
(a)
written notice of withdrawal received after the Payment Date but before the
Arrival Date - 50% of the Fee;
(b)
written notice of withdrawal received after Arrival Date - no refund.
Notwithstanding clause 7.3, a notice of withdrawal due to exceptional circumstances
may, at the sole discretion of USQ, entitle a Student to a full refund of fees paid.
USQ will be entitled to seek from the Organisation such documentation as it requires
to substantiate any claim for a total refund.
SIGNED on behalf of the
University of Southern Queensland
)
)
by _________________________________
)
)
)
)
)
__________________________
Authorised Signatory
)
)
)
)
)
)
__________________________
Authorised Signatory
this ________ day of _______________
in the presence of __________________________
__________________________
(Signature of Witness)
SIGNED on behalf of the Organisation
by _________________________________
this ________ day of _______________
in the presence of __________________________
__________________________
(Signature of Witness)
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SCHEDULE
Item 1:
Organisation:
Name:
Address:
Item 2:
Name of Program:
Item 3:
Arrival Date:
Airport:
Item 4:
Departure Date:
Airport:
Item 5:
Start Date:
Item 6:
Notification Date:
Item 7:
Minimum Student
Numbers:
Item 8:
Final Payment Date:
Item 9:
Per Student Fee:
APPENDIX