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Prevention Project Assistant
DOE
Regular, Full Time, Non-Exempt
South San Francisco
SAMHSA prevention
Project Supervisor & Project Director
01/05/2016
JOB SUMMARY:
Reporting directly to the Project Director and Project Supervisor, the Project Assistant supports
and assists in the planning, implementation, and evaluation of an innovative, interdisciplinary
prevention program for Asian and Pacific Islander (A&PI) young adults (18-24 years of age) in
San Francisco and Santa Clara Counties. The program aims are: 1) to prevent Substance Abuse
and HIV/AIDS among the target population with an emphasis on men who have sex with men
(MSM), individuals who identify in the LGBTQ spectrum, and individuals who misuse or abuse
substances; 2) to describe risky and protective behaviors of the target population; 3) encourage
HIV and Hepatitis screening.
KEY RESPONSIBILITIES:
OUTREACH: Conduct outreach activities in the counties served in delivery of the prevention
program. Assist the Project Supervisor or the Project Director with preparing press releases and
networking through various media.
IMPLEMENTATION: Facilitate prevention activities in the counties served in the delivery of
workshops. Assist in the convening key informant groups and key stakeholder advisory group, to
identify risky behaviors and protective factors for A&PI communities related to these two health
areas. Assist in testing and developing prevention activities towards motivating individuals to
test for HIV and Hepatitis as well as preventing or reducing risky behaviors associated with
Substance Abuse, HIV, and Hepatitis. Maintain communication with participants to assure
timely and accurate data collection, completion of workshop series, and referrals to additional
services.
DATA COLLECTION Support in gathering and summarizing relevant literature targeting atrisk populations to improve program development. Working with other program staff along with
the external evaluation consultant (example: community needs assessment e.g. survey
questionnaire, focus groups; and subsequent evaluation efforts). Keep detailed field notes and
collect behavioral screening surveys from identified populations of focus.
OTHER ADMINISTRATIVE DUTIES: Assist the Project Supervisor or the Project Director
with the development of presentations highlighting project successes and lessons learned. Assist
in coordination and convening of meetings, phone conferences, and training. Assist in writing of
project needs assessment, evaluation, quarterly reports, and updates.
And, other duties as assigned.
COMPETENCIES: (To perform the job successfully, an individual should demonstrate the
following competencies):
Communication, Written: Delivers written communications that have clarity and impact
including emails.
Communication, Verbal: Effective listener; clearly and thoughtfully communicates with others
in person and on the phone.
Reliability: Accountable; maintains focus; punctual; good attendance record; meets deadlines.
Time Management: Organizes and establishes priorities; gets the job done in a timely manner.
Customer Service: Persists in efforts to solve issues even when faced with internal barriers;
takes personal responsibility for customer service outcomes; responds quickly and effectively to
requests for assistance and support whether internal or external.
Computer Literacy: Skilled computer-based work tasks; uses technology to enhance job
performance.
Teamwork: Accountable to team; participates effectively in group- and team-work; collaborates
positively with other team members; giving and accepting constructive criticism.
Tolerance for Stress, Ambiguity, and Change: Maintains composure even while under great
pressure; handles complex problems and change with minimal supervision; demonstrates
flexibility and versatility in achieving key goals and priorities.
Attention to Detail: Strives to eliminate errors; makes accurate work a priority; seeks
opportunities to improve performance.
Decision Making: Collects, organizes, and analyzes information, channeling recommendations
to his/her supervisor. Takes a thoughtful approach when considering options; able to seek
supervision and/or input from others.
Integrity and Ethics: Actively models the highest ethical standards; is honest and accountable;
maintains confidentiality and appropriate boundaries at all times; handles sensitive information
and issues with discretion and tact.
Relationship Orientation: Establishes rapport easily with others; listens attentively to others'
perspectives; uses good judgment when sharing information and maintaining confidentiality;
appropriately expresses empathy.
Presentation Skills: Adapts presentation techniques to fit audience level and technical needs;
develops and delivers communications that have clarity and impact; conveys confidence,
presence, and professionalism; uses appropriate visual aids to illustrate key points and enhance
learning.
Interpersonal Skills: Uses active listening and discussion skills to identify issues, ensure
understanding, and facilitate problem solving; works cooperatively with diverse groups; deals
with others in a pleasant and professional manner; accurately assesses verbal and non-verbal
cues.
Accountability: Makes and meets commitments; accepts responsibility for behavior and
outcomes.
Follow Through: Monitors status of projects and tasks; thoroughly deals with project details;
delivers clear, accurate depiction of status.
Cultural Sensitivity: Ability to work with a diverse population while withholding judgment.
Willingly open to learn and understand different perspectives.
EDUCATION AND KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS:
Education and Experience
Required:
● A bachelor’s degree
● Valid driver’s license
Desired:
● Bachelor’s degree in health related field or related field
● Experience facilitating groups or workshops
● HIV test counselor certificate
Background Clearance
Required:
● Must not be on active parole or probation
Knowledge
Required:
● Knowledge and understanding of Asian American and Pacific Islander community health
issues.
● Culturally competent and able to work with a diverse population
● Strong proficiency with Microsoft Office applications, specifically Word Outlook and
internet applications
● Strong proficiency with social media platforms (i.e. Facebook, Instagram, Vimeo, Snapchat,
etc.)
● Experience working successfully with issues of substance abuse, mental health, and HIV
Skills and Abilities
Required:
● Ability to enter data into various electronic systems while maintaining the integrity and
accuracy of the data
● Professionalism, punctuality, flexibility, and reliability are imperative
● Excellent verbal, written, and interpersonal skills
● Facilitation skills and can develop positive rapport with the populations of focus.
● Ability to establish and maintain relationships with individuals from health services and other
organizations.
● Integrity to handle sensitive information in a confidential manner
● Action oriented
● Strong problem-solving skills
● Excellent organization skills and ability to multitask and juggle multiple priorities
● Outstanding ability to follow-through with tasks
● Ability to work cooperatively and effectively as part of interdisciplinary team and
independently assume responsibility
● Strong initiative and enthusiasm and willingness to pitch in whenever needed
● Able to communicate well at all levels of the organization including working with
organization leadership and high-level representatives of partner organizations
● Able to work within a frequently changing project scope while maintaining overall direction
and structured priorities
Desired:
● One to two years of community based experience preferred but not necessary.
● Bi-lingual/Bi-cultural in Chinese, Filipino, or Vietnamese preferred.
PHYSICAL REQUIREMENTS:
In an eight hour workday employee is required to perform work:
Sitting: 4
Standing: 2
Walking: 2
Driving: Often
In an average month jobholder must travel out of town:
Often (over
twice a month)
Sometimes (less
than twice a
month)
Never
X
In an eight hour workday, employee must:
Not at all Occasio Frequently
nally
(2½-5½
(1/4-2½ hrs.)
hrs.)
Bend/stoop
X
Climb
X
Reach above
shoulder
level
X
Kneel
X
Balance
X
Push/pull
X
Squat
X
Crawl
X
Continuously
(5½-8 hrs.)
Crouch
X
Lift*
X
Carry**
X
* Usual number lb.
5
Maximum number lb.
** Usual number lb.
5
Maximum number lb.
Job Requires:
Working at heights
20
20
Yes
No
X Explai
n
Operating heavy
machinery
Yes
No
X What
type
Operating desk
machines
Yes
X
No
What
type
PC
Precise manual
dexterity
Yes
X
No
Explai
n
Ability to precisely and
accurately transmit
written data, input data
Exposure to Extreme
heat, cold, humidity,
Yes
No
X Explai
n
Exposure to dust,
fumes, gases,
chemicals
Yes
No
X Explai
n