Survey
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
OXFORD CAMBRIDGE AND RSA EXAMINATIONS LEVEL 2 AWARD IN BOOKKEEPING & ACCOUNTING SKILLS (COMPUTERISED) 05528 UNIT C5: CARRY OUT STOCK CONTROL PROCESSES USING A COMPUTERISED SYSTEM SAMPLE ASSESSMENT - CANDIDATE TIME: 2 HOURS INSTRUCTIONS TO CANDIDATES 1 You have TEN minutes to read through this question paper before the start of the examination. 2 You must write the following assignment code in the appropriate boxes on the front of the Submission Cover Sheet: SAM. 3 You should answer all questions. 4 You should attach your printouts to the Submission Cover Sheet provided. 5 You must carry out the printing of all documents yourself. All printouts must contain your name. 6 Printing may be undertaken outside the 2 hours allowed for this examination but no amendments may be made to the text after that time has expired. 7 Any printouts generated that are additional to those required must be clearly marked as additional with a line drawn through and attached to your Submission Cover Sheet. QCA Accreditation Number: F/601/3652 This document consists of 19 printed pages and 1 blank page 05528/02/C5/SAMPLE/CANDIDATE © OCR 2010 Registered Company Number: 3484466 [Turn over 2 SCENARIO You are employed as a bookkeeper by Global Clothing Ltd, a supplier of children’s and adults’ clothing. The business is a limited company and the directors are Judith Pope and Declan O’Hara. Recently, a new computerised accounting system was installed. All the sales and purchase details and balances, nominal accounts and opening nominal account balances were transferred to the new system. The company's current financial year starts at 1 May 2010 (year ending 30 April 2011). Stock Details, Sales and Purchase Orders have been added to the system and you are now required to carry out the remaining stock processing tasks for August 2010. All Sales transactions and Stock Details are analysed between child and adult. All Purchases are analysed to purchases. BUSINESS DETAILS (BOLD ITEMS WILL ALREADY HAVE BEEN ENTERED BY THE TUTOR): Business Name Global Clothing Ltd Address 3 Georgia Crescent, Dorchester Way, Leamington Spa, Warwickshire CV32 6HA VAT Scheme Standard (the VAT Reg No is 451 2834 67) Current year starts 1 May 2010 (year ending 30 April 2011) VAT Rates in use 17.5%, 0.0%, VAT Exempt and Transactions Not Involving (not liable to) VAT Terminology - to help avoid any misunderstanding WE MAY USE THE TERM… WHICH MAY ALSO BE KNOWN AS… Nominal Ledger General Ledger containing Real, Nominal and Control Accounts Sales Ledger Debtors Ledger containing the accounts of Customers Purchase Ledger Creditors Ledger containing the accounts of Suppliers Stock Details Record of products (items) bought and sold by the company Full On Order: allocates stock items to the stock order Complete Despatched: allocates and despatches the stock order Part Part: partially allocates and despatches selected stock order items On Hold/Held Removes: withdraws the order allocation but retains the stock order details IMPORTANT NOTES: You are strongly advised to carry out the tasks in this examination paper in the order in which they appear. You must ensure your name is shown on each report submitted for assessment. On pages 3-5 you will find a Trial Balance and stock records. All printouts are as at 31 August 2010. It is important that you do not open or use any additional Sales, Purchase or Nominal Ledger Accounts or Stock Records unless instructed to do so. 3 Global Clothing Ltd NOMINAL LEDGER LISTING AND TRIAL BALANCE AS AT 31 AUGUST 2010 N/C NAME 0020 0021 0030 0031 0050 0051 1001 1100 1103 1200 1230 2100 2109 2200 2201 2202 2300 3000 3010 3200 4000 4001 4009 4400 4905 5000 5009 5100 6201 7000 7001 7006 7100 7200 7304 7500 7501 7502 7800 7801 7901 7906 8000 8100 8102 8205 9998 9999 Warehouse Equipment W/E Depreciation Office Equipment Office Equipment Depreciation Motor Vehicles Motor Vehicles Depreciation Stock Debtors Control Account Prepayments Bank Current Account Petty Cash Creditors Control Account Accruals Sales Tax Control Account Purchase Tax Control Account VAT Liability Business Loans Ordinary Shares Preference Shares Profit and Loss Account Sales - Child Sales - Adult Discounts Allowed Credit Charges (Late Payments) Carriage Sales Purchases Discounts Taken Carriage Purchases Advertising Gross Wages Directors’ Salaries Employer's N.I. Rent & Rates Heat, Light & Power Motor Expenses Printing & Stationery Postage Telephone Repairs and Renewals Cleaning & Laundry Interest & Bank Charges Exchange Rate Variance Depreciation Bad Debt Write Off Bad Debt Provision General Office Expenses Suspense Account Mispostings Account TOTALS DR £ 20,625.52 CR £ 1,250.00 14,742.00 647.50 25,634.75 2,136.23 21,304.50 3,762.07 400.00 10,264.21 250.00 7,197.71 321.00 7,305.57 77,000.00 86,000.00 25,000.00 6,243.00 3,614.24 1,562.10 22,021.17 727.83 463.50 421.25 42,460.00 35,000.00 2,100.00 6,216.70 1,561.00 931.72 341.63 152.00 650.00 1,650.00 421.50 132.75 4,033.73 340.98 217,443.08 217,443.08 [Turn over BG001 BG003 BG004 BB006 BB009 U0010 U0011 G0012 G0013 B0016 B0017 B0018 G0019 G0020 G0022 G0023 B0024 B0025 W0026 W0027 W0028 W0029 W0030 W0031 W0033 W0034 W0035 W0036 Bunny Sleepsuits Fashion Pinny and Leggings Set Jersey Dress and Long-Sleeve Shrug Short Sleeve Slogan T-Shirt Brown and Grey Jogger Set Unisex Fashion Dungaree Set with Feet Unisex White Fine Cardigan Favourite Things Pyjamas Zip Front Dress with Shirt Check Shirt and Long Sleeve T-Shirt Navy Fleece Lined Jacket Fleece Lined Rain Mac Denim Cropped Jersey Leggings Stripe Scarf Dress Sundress and Leggings Set Dark Denim Playsuit Set White Double Hooded Top Linen Mix Corded Shorts Navy and Pink Striped Skirt Colour Block Dress Black Full Length Leggings Animal Print Tunic Butterfly Front Sweater Black Belt Wide Leg Trousers Dip Dye Lace Cami Jumpsuit Pink Textured Dress White Denim Leggings STOCK DESCRIPTION CODE STOCK LIST AS AT 31 AUGUST 2010 F19 F21 F21 F22 T17 F25 F25 G16 G17 G20 G22 G22 G19 G17 G17 G17 G20 G21 T12 T13 T14 T13 T15 T14 T11 T14 T13 T14 LOCATION 0% 0% 0% 0% 17.5% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% TAX RATE 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4001 4001 4001 4001 4001 4001 4001 4000 4001 4001 N/C BS4 DD1 SL12 SL12 ES2 BS4 SL12 BS4 SL12 SL12 SL12 SL12 DD1 SL12 ES2 ES2 SL12 ES2 AC5 PF3 AC5 AC5 GW1 CM7 AC5 ES2 PF3 CM7 SUP CODE 14.65 12.99 11.45 4.35 9.99 12.95 8.00 18.00 16.75 11.55 16.00 14.68 7.50 17.00 14.00 18.93 14.00 14.65 30.95 35.65 8.00 22.25 30.97 30.73 28.22 40.31 38.00 20.75 SALE PRICE 3 pack set each each 2 pack each each 3 pack each each each each each each set set each each each each each each each each each each each each UNIT OF SALE 2 26 30 247 20 74 95 48 350 36 16 20 8 65 9 375 150 75 60 264 146 134 20 15 154 80 47 62 IN STOCK 7.33 6.50 5.73 2.18 5.00 6.48 4.00 9.00 8.38 5.78 8.00 7.34 3.75 8.50 7.00 9.47 7.00 7.33 15.48 17.83 4.00 11.13 15.49 15.37 14.11 20.16 19.00 10.38 COST PRICE 5 10 10 10 5 5 5 10 5 5 10 10 10 20 10 5 5 5 5 10 10 15 10 20 5 5 10 10 REORDER LEVEL GLOBAL CLOTHING LTD 4 W0037 W0038 W0040 M0041 M0042 M0043 M0044 M0045 M0046 M0047 M0048 M0049 Black Crepe Waistcoat Black Wide Leg Crepe Trousers Spot Tier Dress Black Stripe Crew Neck Jumper Blue Check Roll Sleeve Shirt Cuff Hem Dark Wash Jeans Green Badged Hoody Contrast Notch Neck T-Shirts Mid Blue V-Neck Soft Touch Jumper Green Block Graded Stripe Socks Grey Mask Pring T Shirt Grey Jersey Dressing Gown STOCK DESCRIPTION CODE T16 T14 T13 T17 T18 T19 T17 T17 T17 T20 T17 T20 LOCATION 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% 17.5% TAX RATE 4001 4001 4001 4001 4001 4001 4001 4001 4001 4001 4001 4001 N/C GW1 CM7 PF3 TL3 TL3 WL8 TL3 TL3 TL3 WL8 TL3 WL8 SUP CODE 29.95 30.40 33.00 32.66 32.00 35.84 35.62 10.99 30.98 3.50 20.55 30.59 SALE PRICE each each each each each each each 2 pack 2 pack pair 2 pack each UNIT OF SALE 175 120 146 223 157 14 86 93 58 37 165 365 IN STOCK 14.98 15.20 16.50 16.33 16.00 17.92 17.81 5.50 15.49 1.75 10.28 15.30 COST PRICE 5 10 5 20 10 15 10 10 10 5 5 10 REORDER LEVEL 5 [Turn over 6 INSTRUCTIONS Assessment Criteria 1 2 Open the accounting software application. Restore the backup file to your accounting software and set an appropriate program date. 1.1 Three stock records have been omitted from the stock records. The opening balance date for all items is 31 August 2010. They are: 1.1 (a) Stock Code: BG005 Description: Flower and Stripe Tights Location: F18 Sales Nominal Code: 4000 Supplier Account: DD1 Sale Price: £45.63 Tax: Zero rated In Stock: 158 Cost Price: £22.52 Unit of Sale: 2 pack Re–order Level: 10 (b) Stock Code: G0021 Description: Embellished Skinny Jeans Location: G19 Sales Nominal Code: 4000 Supplier Account: ES2 Sale Price: £16.73 Tax: Zero rated In Stock: 25 Cost Price: £8.37 Unit of Sale: each Re–order Level: 20 (c) Stock Code: W0039 Description: Tie Dye Maxi Dress Location: T13 Sales Nominal Code: 4001 Supplier Account: PF3 Sale Price: £35.90 Tax: 17.5% In Stock: 175 Cost Price: £17.55 Unit of Sale: single Re–order Level: 15 7 Assessment Criteria 3 Four stock items need to be amended. They are: (a) Brown and Grey Jogger Set, Stock Code BB009: the sales price is £12.75, the unit of sale is set, the item is zero rated for VAT and the location is F24 (b) Jumpsuit, Stock Code W0034: the description is Purple Frill Neck Jumpsuit, the supplier is Cherry Mann Ltd, the sales nominal code is 4001 and the re-order level is 20 (c) Navy Fleece Lined Jacket, Stock Code B0017: the number in stock should be 55 not 16 as entered. Make an Adjustment In for the missing items using a cost price of £8.24. The adjustment date is 31 August 2010 and the reference is Adj In (d) Green Badged Hoody, Stock Code M0044: the number in stock should be 52 and not 86 as entered. Make an Adjustment Out for the excess items. The adjustment date is 31 August 2010 and the reference is Adj Out 1.1 4 Amend the Sales Orders using the Manager's Memorandums on page 9. 2.1 5 Amend the Purchase Orders using the Manager's Memorandums on page 10. 3.1 6 Create the Sales Orders using the Sales Agent Order Forms on pages 11 to 12. 2.1 7 Print a copy of Sales Order Numbers 8628 and 8630. The printed sales orders should show all sales order details, including Delivery Address, Net, VAT, Carriage and Gross amounts. Number these printouts P1. 9.1 8 Create the Purchase Orders using the Purchase Requisitions on page 13. 3.1 9 Print a copy of Purchase Order Numbers 219 and 224. The printed purchase orders should show all purchase order details, including Net, VAT, Carriage and Gross amounts. Number these printouts P2. 9.1 10 Amend the Sales Order Status using the Sales Order Status Reports on pages 14 to 16. 4.1 Despatch orders and print Delivery Notes as requested. Number these printouts P3. 4.1, 9.1 Create and print Stock Invoices as indicated and ensure that the unit price is included on the printed invoices. Number these printouts P4. 6.1, 9.1 Update appropriate ledger accounts from generated invoices. 8.1 Update stock levels as appropriate. 8.2 [Turn over 8 Assessment Criteria 11 Amend the Purchase Order Status using the Purchase Order Status Reports on pages 17 to 18, printing Goods Received Notes or Delivered Purchase Order Reports as requested. Number these printouts P5. Update Stock Levels as appropriate. 12 13 8.2 Use the Goods Returned Note on page 19 to generate a Stock Credit Note. 7.1 Print a copy of this credit note and ensure that the unit price is included on the printed credit note. Number this printout P6. 9.1 Update the appropriate ledger accounts and stock records. Ensure that all data has been updated accurately. 8.1, 8.2 Print the following reports: 9.1 Please note: ALL printouts should be assembled in the requested order. Do not staple reports together. 14 5.1, 9.1 (a) Trial Balance as at 31 August 2010. Number this printout P7. (b) Stock Details report. Number this printout P8. (c) Product Valuation Report to show Stock Code, Description, Quantity in Stock, Cost Price or Average Cost Price, Stock Value, Sale Price and Estimated Sales. Number this printout P9. (d) Product Audit Trail as at 31 August 2010 to show all stock transactions. Number this printout P10. (e) Sales Order Report as at 31 August 2010 to show ALL Sales Order details including the Sales Order Status. Depending on your software's capabilities you may have to print more than one report. Number this printout P11. (f) Purchase Order Report as at 31 August 2010 to show ALL Purchase Order details including the Purchase Order Status. Depending on your software's capabilities you may have to print more than one report. Number this printout P12. Ensure all data is secure and exit from the accounting software application. 9 MANAGER'S MEMORANDUMS FOR TASK 4: EDITING SALES ORDERS Memo To: Sales Orders From: Judith Pope, Sales Manager Date: 31 August 2010 Sales Order Number: 8626 – The Dressing Room One item has been entered incorrectly. The item ordered should have been 15 x Mid Blue V-Neck Soft Touch Jumper, Stock Code M0046 at £30.98 each Net instead of 25 x Grey Jersey Dressing Gown, Stock Code M0049 as entered. Memo To: Sales Orders From: Judith Pope, Sales Manager Date: 31 August 2010 Sales Order Number: 8627 – Jazzie & Co Please date this order 25 August 2010 and not 5 August 2010. One item has been omitted from this order. Please add 9 x Colour Block Dress, Stock Code W0027 at £35.65 each Net. As the order is now greater than £200.00 Net, please delete the £15.00 Carriage from the order. Memo To: Sales Orders From: Judith Pope, Sales Manager Date: 31 August 2010 Sales Order Number: 8628 – Earl’s Emporium The quantity of Stripe Scarf Dress, Stock Code G0020 should have been 4 and not 40 as processed. As the order amount is now less than £200.00 Net, please add carriage charges of £10.00 Net plus VAT of £1.75 and analyse to Carriage Sales. [Turn over 10 MANAGER'S MEMORANDUMS FOR TASK 5: EDITING PURCHASE ORDERS Memo To: Purchase Orders From: Declan O’Hara, Purchasing Manager Date: 31 August 2010 Purchase Order Number: 219 – Timeless One item has been omitted from this order. Please add 13 x Blue Check Roll Sleeve Shirt, Stock Code M0042 at £16.00 Net each. As the order is now greater than £200.00 Net, please delete the £15.00 Carriage from the order. Please also change the date to 12 August 2010 instead of 2 August 2010. Memo To: Purchase Orders From: Declan O’Hara, Purchasing Manager Date: 31 August 2010 Purchase Order Number: 220 – Weekenders Ltd This order has been cancelled. Please delete this order. Memo To: Purchase Orders From: Declan O’Hara, Purchasing Manager Date: 31 August 2010 Purchase Order Number: 222 – Easy Style The quantity of Dark Denim Playsuit Set, Stock Code G0023 at £9.47 Net per set should be 15 and not 25 as entered. 11 SALES AGENT ORDER FORMS FOR TASK 6: CREATING SALES ORDERS SALES AGENT ORDER FORM Global Clothing Ltd 3 Georgia Crescent, Dorchester Way, Leamington Spa, Warwickshire CV32 6HA Tel: 01926 334528 To: Vogue Ltd 46 Farringdon Street Manchester Greater Manchester M8 4QU Qty 48 Stock Code M0046 75 52 U0011 W0033 Customer Ref Your Ref Order Taken Your contact V7 26 August 2010 Mary Harris Product Description Mid Blue V-Neck Soft Touch Jumper Unisex White Fine Cardigan Dip Dye Lace Cami Per Unit Price 30.98 1,487.04 8.00 600.00 28.22 1,467.44 Net 3,554.48 0.00 Carriage Order No: 8629 Order Date: 29 August 2010 Carriage Account: n/a VAT 517.03 Total 4,071.51 SALES AGENT ORDER FORM Global Clothing Ltd 3 Georgia Crescent, Dorchester Way, Leamington Spa, Warwickshire CV32 6HA Tel: 01926 334528 Qty 5 Child Chic Customer Ref 98 Hampton Gardens Your Ref Thetford Order Taken Norfolk IP24 1PR Your contact Stock Code Product Description B0016 Check Shirt and Long Sleeve 8 G0013 To: T-Shirt Zip Front Dress with Shirt Order No: 8630 Order Date: 30 August 2010 Carriage Account: Carriage Sales CC6 28 August 2010 Chris Hammond Per Unit Price 11.55 57.75 16.75 134.00 Net Carriage 191.75 12.50 VAT 2.19 Total 206.44 DELIVERY ADDRESS Play Away, Bosahan Manor, Peterborough, PE7 1QB [Turn over 12 SALES AGENT ORDER FORM Global Clothing Ltd 3 Georgia Crescent, Dorchester Way, Leamington Spa, Warwickshire CV32 6HA Tel: 01926 334528 To: Qty 10 25 Jazzie & Co Customer Ref 5 Beech Tree Avenue Your Ref Preston Order Taken Lancashire PR3 0QT Your contact Stock Code Product Description M0047 Green Block Graded Stripe Socks W0028 Black Full Length Leggings Order No: 8631 Order Date: 31 August 2010 Carriage Account: n/a JC6 30 August 2010 Tania Lyne Per Unit Price 3.50 35.00 8.00 200.00 Net Carriage 235.00 0.00 VAT 41.13 Total 276.13 13 PURCHASE REQUISITIONS FOR TASK 8: CREATING PURCHASE ORDERS PURCHASE REQUISITION Global Clothing Ltd To: Qty 9 4 Golden Wear UK Supplier Ref East Woodford House Dept Ref Wigton Order Date Cumbria CA7 0LW Signature Stock Code Product Description W0037 Black Crepe Waistcoat W0030 Butterfly Front Sweater GW1 26 August 2010 Elizabeth Oats Per Unit Price 14.98 134.82 15.49 61.96 Order No: 224 Order Date: 28 August 2010 Carriage Account: Carriage Purchases Net Carriage 196.78 10.00 VAT 36.18 Total 242.96 PURCHASE REQUISITION Global Clothing Ltd To: Qty 28 50 35 Style Ltd Supplier Ref 7 Chandler Road Dept Ref Huddersfield Order Date West Yorkshire HD8 8NQ Signature Stock Code Product Description BG004 Jersey Dress and Long-Sleeve Shrug U0011 Unisex White Fine Cardigan B0016 Check Shirt and Long Sleeve T-Shirt Order No: 225 Order Date: 29 August 2010 Carriage Account: n/a SL12 27 August 2010 Umberto Maffei Per Unit Price 5.73 160.44 4.00 5.78 200.00 202.30 Net Carriage 562.74 0.00 VAT 0.00 Total 562.74 [Turn over 14 SALES ORDER STATUS REPORTS FOR TASK 10: AMENDING SALES ORDER STATUS AND CREATING STOCK INVOICES SALES ORDER STATUS REPORT To: Sales Orders From: Judith Pope, Sales Manager Date: 31 August 2010 SALES ORDER NO 8626 – The Dressing Room NEW STATUS ALLOCATE AND COMPLETE ACTION DESPATCH AND PRINT DELIVERY NOTE NOTES Create a Stock Sales Invoice for this order using the Software's Invoicing facility. Print a copy of this invoice. Number this printout P4. Number Delivery Note printout P3. SALES ORDER STATUS REPORT To: Sales Orders From: Judith Pope, Sales Manager Date: 31 August 2010 SALES ORDER NO 8627 – Jazzie & Co NEW STATUS PART COMPLETED ACTION PART DESPATCHED NOTES Create a Stock Sales Invoice for this part order using the software’s invoicing facility. Print a copy of this invoice. Number this printout P4. 15 SALES ORDER STATUS REPORT To: Sales Orders From: Judith Pope, Sales Manager Date: 31 August 2010 SALES ORDER NO 8621 – Dress Sense Ltd NEW STATUS HELD ACTION PLACE ON HOLD NOTES Place this order on hold until further notice. SALES ORDER STATUS REPORT To: Sales Orders From: Judith Pope, Sales Manager Date: 31 August 2010 SALES ORDER NO 8623 – Child Chic NEW STATUS NOT FULL – NOT COMPLETE YET ACTION CORRECT STATUS NOTES Marked as full in error – correct status. No stock has been allocated. [Turn over 16 SALES ORDER STATUS REPORT To: Sales Orders From: Judith Pope, Sales Manager Date: 31 August 2010 SALES ORDER NO 8624 – Elegant Things NEW STATUS FULL ACTION ALLOCATE STOCK NOTES Allocate stock to this order. 17 PURCHASE ORDER STATUS REPORTS FOR TASK 11: AMENDING PURCHASE ORDER STATUS PURCHASE ORDER STATUS REPORT To: Purchase Orders From: Declan O’Hara, Purchasing Manager Date: 31 August 2010 PURCHASE ORDER NO 217 – Arianne Collection NEW STATUS COMPLETE NOTES PURCHASE ORDER STATUS REPORT To: Purchase Orders From: Declan O’Hara, Purchasing Manager Date: 31 August 2010 PURCHASE ORDER NO 222 – Easy Style NEW STATUS ON ORDER NOTES [Turn over 18 PURCHASE ORDER STATUS REPORT To: Purchase Orders From: Declan O’Hara, Purchasing Manager Date: 31 August 2010 PURCHASE ORDER NO 218 – Paisley Fashion NEW STATUS PART DELIVERED ACTION PRINT A GOODS RECEIVED NOTE OR A DELIVERED PURCHASE ORDER REPORT NOTES 5 items of Stock Code W0040 were delivered instead of 15. Item Stock Code W0035 was delivered in full. Number Goods Received Note printout or Delivered Purchase Order Report printout P5. 19 GOODS RETURNED NOTE FOR TASK 12: CREATING STOCK CREDIT NOTE GOODS RETURNED NOTE Global Clothing Ltd 3 Georgia Crescent, Dorchester Way Leamington Spa, Warwickshire CV32 6HA Tel: 01926 334528 To: Qty 5 7 Elegant Things 175 Sutherland Road Bolton Greater Manchester PL4 9BX Stock Code W0035 W0026 Customer Ref Order Ref Order Date Rep Product Description Pink Textured Dress Navy and Pink Striped Skirt Credit Note No: 147 Credit Note Date: 30 August 2010 Carriage Account: n/a ET7 16 August 2010 Russel Martin 20 THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK