Download eDiscovery, the jargon explained.

eDiscovery,
the jargon explained.
In the day-to-day operations of eDiscovery we use terms that
may well be new to many, so to assist with our communications
between new, existing and prospective client’s we have created
this glossary of electronic discovery terms, set out in alphabetical
order, with simple descriptions, which we hope helps.
Archival
Data that is not immediately available to the
computer user but that the organization preserves
for storage and record keeping purposes, often
stored on CD-ROMs, tapes, or other electronic
storage device.
Bates Stamping
The process of adding an image representation of
a Bates number to a page or image.
Capture
Otherwise known as scanning which is the
process of converting the hardcopy documents to
electronic documents.
Coding
Is the description we apply to the documents.
Coding could include the Author, Recipient,
Document Type (letter, email, correspondence)
date etc.
Document Family Tagging
This applies to email where you wish to
apply the same tagging to both the email
and its attachments.
Early Case Assessment
Is a process used for investigating and quickly
learning about Document Collections, for the
purposes of estimating the risk(s) and cost(s)
of pursuing a particular legal course of action.
E-Discovery
The process of identifying, preserving, collecting,
processing, searching, reviewing and producing
Electronically Stored Information that may be
relevant to a civil, criminal, or regulatory matter.
Forensic Collection
Forensic collections are carried out by a forensic
specialist (not the client) in a method that ensures
the data is preserved, analysed, and presented in
a defensible manner.
Custodian
Custodian is the person having administrative
control of a document or electronic file; for
example, the data custodian of an email is the
owner of the mailbox which contains the message.
Gigabyte (GB)
Equal to one thousand megabytes (MB). Equals
approximately 10000 scanned pages or 5000
emails including attachments.
De-Duplication
The removal of duplicate files from the reviewing
process to avoid unnecessary duplicate reviewing.
Ingestion
The process of importing all paper (scanned), email
and electronic files into the eDiscovery application.
Load File
A file accompanying output data delivered to
a client, containing a log of files and images
in a format required by the client’s document
management system.
Meta Data
Information automatically applied to documents.
This could include email subject, date, time, cc
& bcc etc and may be included as part of the
final schedule.
Native
On production of your eDiscovery you can
reproduce the files back out into their original
(native) file formats i.e Word, Excel, PDF etc.
OCR
Optical Character Recognition is the process of
extracting text from scanning documents and
images so they are text searchable.
Processing
On importing or ingesting data into an eDiscovery
system, you apply ‘Processing Rules’ which could
include de-duplication, removal of email signatures
or small images etc.
Production
eDiscovery Production is the outputs or results on
completion of the reviewing process.
Publishing
The method for delivering your production, whether
by CD, DVD, USB Drive, FTP Upload etc.
PST File
The place where Outlook stores its data (when
Outlook is used without Microsoft® Exchange
Server). A PST file is created when a mail account
is set up. Additional PST files can be created
for backing up and archiving Outlook folders,
messages, forms and files.
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Redaction
The process of blocking out sensitive or privileged
information through the eDiscovery system.
Reviewing
Once documents have been imported into the
eDiscovery system, the process of reviewing starts.
Electronic reviewing allows you to view documents
in whatever order you require and irrespective of
whether it is paper, electronic or email.
Sampling
Sampling is a validation process that allows you to
validate a percentage of the reviewed documents
for accuracy.
Search Terms
Search terms are used to interrogate the entire
collection of documents based on certain key
words i.e. extension of time.
Tagging
Tagging is the process of determining first and
foremost whether the document is relevant or
not, after that, you may wish, to apply additional
tagging that includes Privileged, Confidential or
Category etc.
Tagging (Bulk)
The automated process of assigning bulk tagging
to a group of documents based on set criteria
(e.g to be marked as Privileged).