Download How to Print Address Labels sorted By Advisor (05/022/2013)

Printing Address labels Sorted by Advisor 5/2013 Be sure to read and follow each step. Some of these steps may be familiar to you, but if you skip any step, you may have issues with the labels aligning properly. This is especially true for the information regarding the printer set up (Step #29) once you are ready to actually print the labels on the label stock. Do Not Skip Step #31. Be careful. You will first run a report of active students sorted and page break by Advisor, so that you can: a) Verify that all students have their advisor assigned b) Have a list to use to distribute the labels to the teachers. When the labels are printed, they will be sorted by advisor, but the advisor’s name is not on the label. You will need the list to separate and sort the labels for the teachers. The labels themselves will not page break for the teacher. You will have to cut them apart as needed. Once you have the report run, you will print the labels. Follow each step carefully. Printing Address Labels‐ Sorted By Advisor Page 1 of 7 TIMS/tsm 5/2013 1. Go to Student > Data Mining 2. ADD a new template. 3. Name your template ACTIVE with ADVISOR 4. Set the screen as shown above. 5. Click the SAVE and ADD FIELDS button 6. Select the following fields a. Student Full Name i.
Click on General in the Field Areas, ii.
Click Profile under General, iii.
Click Name under Profile, iv.
Click Student full Name under Name. v.
Click the “Add This Field to Report” button. Printing Address Labels‐ Sorted By Advisor Page 2 of 7 TIMS/tsm 5/2013 b. Advisor i. Click Entity under field areas ii. Click Advisor under entity. iii. Click the “Add This Field to Report” button. NOTE: TO RUN ADDRESS LABELS YOU DO NOT NEED HAVE ALL OF THE ADDRESS INFORMATION FIELDS IN THE DATA MINING REPORT. YOU ONLY NEED TO IDENTIFY THE STUDENTS WHO NEED LABELS, AND BY ADDING THE ADVISOR, YOU CAN SORT THEM. 7.
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Click the SAVE and BACK button. Click the SORTING tab. Click Edit Move the ADVISOR to the SELECTED SORTS BOX by clicking the arrow button. Click the PAGE indicator in the BREAK area. 12. Click the SAVE AND BACK button. Printing Address Labels‐ Sorted By Advisor Page 3 of 7 TIMS/tsm 5/2013 Before you run the labels, you will print a regular .pdf report to make sure all students have their advisor set correctly and to produce a report to use to distribute the labels. 13. Click the Print button 14. You should get a separate page for each class. This will be helpful to separate your labels to give to the teachers. NOTE: The labels will print in order by advisor, but will not have the advisor’s name on them. Use this report to see where to separate the labels and who they go to. Your list should have every student with their advisor. Any student with blank for advisor will need to be corrected before proceeding. 15. After you view this report, go ahead and print it out so that you can use it as described in step #14. If all students have their advisor, proceed with the following: 16. If you closed out of data mining, go back to it and select your report again. With the correct data mining report selected. 17. Click the “Address Labels” button (If you closed out of data mining, it will be on the right of the screen. If you did not close out of data mining it will be in the middle of the screen.) If you are using Avery 5160, you can use my template “Labels for RC mail‐avery 5160”. If not, go to #19. 18. Select this template and click Print. (Then you must skip to #25) Printing Address Labels‐ Sorted By Advisor Page 4 of 7 TIMS/tsm 5/2013 If you are using other types of labels, you will need to: 19. Click ADD to create a template. 20. Set the screen as seen here. (You can change the name to match the stock number you are using.) 21. Click the LABEL SETUP button. Printing Address Labels‐ Sorted By Advisor Page 5 of 7 TIMS/tsm 5/2013 This will default to the Avery 5160 labels, but if you are using something else: 22. Click on the Skyward Labels: link (underlined words before the drop down list.) Select your label stock from the list. 23. Click SAVE. 24. Click SAVE and Print 25. Your labels will process in your print Queue. 26. Once they are complete view them. They should have the correct mailing information. They will be sorted by ADVISOR if they are setup correctly. You will need to review the report printed in first exercise of this process to know where to separate the labels. 27. Move your cursor to the bottom center of the screen so that the Adobe tool bar appears. Click the printer icon.
Printing Address Labels‐ Sorted By Advisor Page 6 of 7 TIMS/tsm 5/2013 Your printer screen will pop up. Yours may be different than the ones shown here depending on the type of printer you are using. 28. Select the appropriate printer that will be used to print the labels. 29. Under Size Options (or Page Handling): Make sure you have Actual Size selected. (or Page Scaling set to NONE and uncheck “Auto‐Rotate and Center” as in sample#2). You do not want to use any setting that will Shrink or Fit the labels. This will cause the labels to align improperly when you print them on the label stock. 30. Make sure the Orientation is set to Portrait. 31.
For testing purposes, only print the “Current Page” first so that you can ensure the labels are printing and aligning on your label stock correctly. 32. Once you are sure they are printing correctly, you can print all. Printing Address Labels‐ Sorted By Advisor Page 7 of 7 TIMS/tsm 5/2013