Download The Value of Moving From Data Collection To Thoughtful

MoHealthWINs Colleges & The
Grant Team: Partners In Discovery
and Innovation
MoHealthWINs Summer Training Sessions
St. Louis, MO July 12, 2012
USDOL DATA COLLECTION REQUIREMENTS: STUDENT,
PROGRAM, AND OUTCOMES
Data Collection Participant Tracking File—
STUDENT & Program
I.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Student
Social Security Number
College Student ID
MoHealthWINs Participant
Deceased
Name (First, Last and MI)
Age
Gender
US Citizen
Selective Service
College Code (C&A Provides)
College Partner Code
Term of First Participation (MoHealthWINS)
Ethnicity
Entry Status
Full or Part Time
Address (Street, City, State, Zip)
Veteran
Highest Education Level
Educational Goal
Pell Eligible
•
•
•
•
•
•
•
•
•
•
•
•
•
Trade Act Eligible
Employment Status
Pre-Test WorkKeys Applied Math
Pre-Test WorkKeys Reading for Information
Pre-Test WorkKeys Locating Information
English Placement Level
Developmental English Course
Math Placement Level
Developmental Math Course
Reading Placement Level
Developmental Reading Course
Credit Hours Accepted for Prior Learning
MoHealthWINs Active
Data Collection Participant Tracking File—
Student & PROGRAM
I.
Program
•
•
•
•
•
•
•
•
•
•
Program Code (C&A Provides)
Program Type
Program Award
Program Credential #1 Enrolled or Not
Credential #1 Type
Credential #1 Start Date
Credential #1 Weeks
Credential #1 End Date
Credential #1 Credit Hr Value
Credential #1 Award
•
•
•
•
•
•
•
Program Credential #2 Enrolled or Not
Credential #2 Type
Credential #2 Start Date
Credential #2 Weeks
Credential #2 End Date
Credential #2 Credit Hr Value
Credential #2 Award
•
•
•
•
•
•
•
Program Credential #3 Enrolled or Not
Credential #3 Type
Credential #3 Start Date
Credential #3 Weeks
Credential #3 End Date
Credential #3 Credit Hr Value
Credential #3 Award
USDOL Outcome Data Requirements: Educational
Attainment, Employment, Wages, & Use of Data for
Continuous Improvement
Tracking Performance Outcome Data
IV. Action
•
•
•
•
•
•
•
•
•
•
Each college will track implementation
of programs and related strategies
Program Completion
Retained in Program
Retained in Other Program
Credit Hours Completed
Developmental Skill Improvement
Earned Credentials
Further Education
Employment Status upon program
completion (1st, 2nd, and 3rd quarters)
Wage data upon program completion
(1st, 2nd and 3rd quarters)
Analysis &
Thoughtful
Interpretation For
Continuous
Improvement
Implementation progress
and performance measures
will be shared with the
Consortium and colleges on
a quarterly and annual basis.
Based on thoughtful
interpretation of data,
colleges will undertake steps
to ensure continuous
program improvement.
REMEMBER, PROGRAM CREDENTIALS ARE AN
IMPORTANT OUTCOME. MAKE SURE YOU ARE
TRACKING EVERY CREDENTIAL
I.
•
•
•
•
•
•
•
•
•
•
V
Program
Program Code
Program Type
Program Award
Program Credential #1 Enrolled or Not
Credential #1 Type
Credential #1 Start Date
Credential #1 Weeks
Credential #1 End Date
Credential #1 Credit Hr Value
Credential #1 Award
•
•
•
•
•
•
•
Program Credential #2 Enrolled or Not
Credential #2 Type
Credential #2 Start Date
Credential #2 Weeks
Credential #2 End Date
Credential #2 Credit Hr Value
Credential #2 Award
Great, Let’s Take A Closer Look At Building The
Participant File
• PROGRAM OF STUDY WORKSHEETS----There are 31 PROGRAMS and 13 Member
Colleges. To aid in your participant data
collection and educational outcome
tracking, you will be given an EXCEL file
customized for each program at your
college.
• Depending on the structure of a program,
the customized file will contain one or
more set of fields associated with
stackable, intermediate credentials which
lead to the FINAL program award.
• Record Layout For Participant File and
Review of Sample File.
Submitting Your Participant Data Files
• We value your data and respect the need for
confidentiality and data security during transmission
and storage. All data are encrypted with 256-bit
SSL encryption on and during transfer. In addition
all data are maintained and stored with 256-bit AES
encryption and backed-up on a nightly basis.
• Access Cosgrove & Associates Website
www.jmcosgrove-associates.com
• Click on Data Sharing, Top Left Side. A complete
description of the security and encryption protocol
is provided on the Data Sharing page.
• Use the embedded Data Collection/File Sharing link
to upload your data files. You must include your
email address to submit your files.
Quarterly Reporting, Outcomes & Impacts: Remember
Behind Every Number Is A Student and A Life To Be Changed
Customized Tools For Progress Measures and
Quarterly Reporting
• Each member college is engaged in
the development of innovative
programs to better meet the needs
of its students. The progress
measures and quarterly reporting
process are great opportunities to
share your success stories, describe
lessons learned, and document
program outcomes
Questions and Suggestions For Additional Assistance
Contact Information
John Cosgrove
[email protected]
314.913.6159
Maggie Cosgrove
[email protected]
314.610.2799
This work is licensed under a Creative Commons Attribution 4.0 International License.
This workforce product was funded by a grant awarded by the U.S. Department of Labor’s
Employment and Training Administration. The product was created by the grantee and does
not necessarily reflect the official position of the U.S. Department of Labor. The U.S.
Department of Labor makes no guarantees, warranties, or assurances of any kind, express or
implied, with respect to such information, including any information on linked sites and
including, but not limited to, accuracy of the information or its completeness, timeliness,
usefulness, adequacy, continued availability, or ownership.