Download Secretary – Inverness

Job specification
Secretary – Inverness
We are seeking a Secretary to work as part of an
administration team at the Inverness office of Saffery
Champness, a top 20 firm of chartered accountants.
The role will comprise of general secretarial, typing and day
to day support team duties as well as assisting with reception
duties and providing cover in the absence of the Partners’
Secretary.
Previous experience in a similar role is essential, preferably
in a legal or professional services background. Candidates
should possess accurate typing skills and be able to
demonstrate proficiency in Microsoft Word, Excel &
PowerPoint.
The role
The role will be to work as part of an administration support
team of three within the Inverness office and the role will
comprise of general secretarial, reception and support team
duties.
The jobholder will be responsible for providing an efficient
secretarial and administrative support to partners and
managers in order to ensure the business needs of the
firm are met and the office runs smoothly. The workload
will consist of word processing ensuring correspondence
is accurate and in Corporate Image, and general day to
day office duties such as filing and maintaining stationery
supplies.
The role also entails providing administration support to the
Tax team, preparing client correspondence, assisting with
compliance administration in relation to Engagement Letters,
Money Laundering, invoicing and maintaining departmental
registers.
The above duties and responsibilities are not intended to be
exhaustive and may be extended. The jobholder may also be
required to undertake other duties and responsibilities that
may assist with the smooth running of the office or with the
efficiency or commitments of fee-earners.
The office hours are 9.15am to 5.15pm, Monday to Friday.
The individual
The ideal candidate will have excellent typing skills, with a
minimum typing speed of 65 wpm.
The successful applicant will be organised, and have the
ability to prioritise their workload and pay good attention
to detail. Excellent communication skills and a very good
telephone manner is a must, along experience of dealing with
sensitive and confidential material. Applicants should also
have a positive attitude both generally and when greeting
visitors to the office.
With this role, come the pre-requisites that the candidate is
motivated, committed and flexible with the ability to meet
deadlines. A natural team player is essential, with a positive
and enthusiastic attitude.
The office
Our team of accountants in Inverness advise clients involved
in many areas of the Highland economy and in many instances
we provide a tailor-made service for all aspects of their
connected affairs - whether personal, family and business.
Role reports to
Partners, Senior Managers and Managers as appropriate.
The jobholder is also required to assist with reception duties;
answering incoming phone calls and either transferring calls
or dealing with queries, where appropriate screen incoming
calls. In addition you will assist with event organization and
running of front of house for client meetings etc. Finally
the jobholder will be required to cover for the Partners’
Secretary in their absence.
www.saffery.com
Education and Experience
yy Experience of providing support to a busy department.
yy Excellent typing skills, minimum typing speed of 65 wpm.
yy Highly organised and good attention to detail.
Job specification
Secretary – Inverness
yy Excellent communication skills and telephone manner.
yy Excellent client facing customer service experience.
yy S
ecretarial support experience in a Legal or Professional
Services background.
yy E
xperience of dealing with sensitive and confidential
material.
yy D
emonstrates a professional and flexible attitude to
work.
yy D
emonstrates the ability to work co-operatively with
individuals at all levels with tact, discretion and diplomacy.
yy Ability to use initiative.
yy Demonstrate proficiency in all Microsoft packages as
well as digital dictation and knowledge of using financial
systems.
Salary/benefits
yy Annual salary (market rate) depending upon experience
yy Salary review annually in October
yy Paid overtime or time off in lieu
yy Group personal pension scheme: under the requirements
of pension auto-enrolment you will be automatically
enrolled into the Group Personal Pension scheme (4%
employer contribution, 4% employee contribution).
yy L
ife assurance cover of three times salary which you may
increase to four times salary under the SeleCt flexible
benefits programme.
yy 2
0 days annual leave (pro-rated). In addition, under
the SeleCt flexible benefits programme, employees are
entitled to buy or sell up to 5 days holiday a year (prorated), subject to partner approval.
yy E
ligibility for the firm’s Profit Sharing Plan that runs from
October to September each year. The scheme enables
staff to share in the profits of the firm
yy Interest free season ticket loan on completion of
probationary period
www.saffery.com
yy Access to a number of other benefits with preferential
rates under the flexible benefits programme, which
include; health screening/GP support, child care
vouchers, critical illness cover, cycle to work scheme, and
spouse life assurance.
The organisation
Saffery Champness is one of the UK’s top 20 accountancy
practices with a network of nine offices in the UK plus offices
in Guernsey and Geneva. The firm is independent, but
maintains a network of affiliate firms in over 100 countries
across the globe via membership of Nexia International.
With 68 UK partners and over 400 employees, we are
recognised as one of the UK’s leading firms of private client
advisers, specialising in providing advice to a broad range of
individuals, their families, their businesses and their wider
interests.
The sectors in which we operate include: private wealth;
owner-managed businesses; landed estates and rural
businesses; sports and entertainment; not-for-profit
organisations; corporate finance; and professional firms
and consulting businesses.
Our style is personal and we value our strong client
relationships and genuinely partner-led service. Providing
excellent training and development opportunities for staff
is an important part of what we do, as our long-standing
Investors in People accreditation demonstrates. We are
also very proud to have been named as one of ‘Britain’s
Top Employers’ for the twelfth consecutive year.