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Builders Solutions – FIT HRMS®
Builders FIT Human Resources is a comprehensive management solution that
streamlines your HR processes. It efficiently administers applicant tracking, benefit
programs, workforce training and development, dues
calculations
and
benefits,
and
ever-changing
governmental regulations. The Employee Self Service
(ESS) portal is designed for employee satisfaction as well
as operational efficiency.
Builders FIT® HRMS solutions deliver software support
for all employee related functions whether distributed or
centralized. This enables organizations to manage a
geographically dispersed workforce in a global manner,
ensuring support for various local payroll and legal
reporting requirements.
Builders provide a robust set of flexible and configurable human resource, payroll
and employee development software that:
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Offers greater total business value by streamlining the entire employee life-cycle
Manages recruitment and resourcing, training administration, benefits programs
and performance management
 Provides a wealth of information and advice to all employees via self-service
access
 Promotes operational efficiency by
allowing the entire workforce to focus
FIT® APPLICATIONS
on key company objectives
Human Resources FIT-HR®
Builders FIT® HRMS solutions help you
Payroll Management FIT-PAY®
maximize your most important resources
Time Attendance FIT-TA®
Employee Self Services Portal FIT-ESS®
– your people, by providing faster and
BI dashboards FIT-ANALYZER®
more efficient people support.
Major Features
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Web based.
User friendly
Full localization
Scalable to type of business and
number of employees
Fully bilingual (Arabic / English)
Standard buttons and navigation
Backup and Restore facility
Advanced search capability
Security and authorization access levels
Independent hardware, operating system
Integrated with Microsoft office, PDF
Rich reporting and enquiries
Audit log and security feature
Web-based Advantage
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Simple Installation.
Minimal network costs.
Centralized support.
Fast implementation.
Ease of Operation.
FIT-HRMS
Report Features
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Reporting wizard (allows end users to create own reports)
Ability to export reports to PDF, Word, Excel, Text and HTML files and send via
email.
Many enhancements to the Advanced Reports and advanced criteria.
Printing features enable users to output reports in many paper sizes such as (A4,
A3…etc).
Ability to schedule the sending reports to managers automatically via email.
Rich governmental reports.
Ease of Navigation
Our intuitive Main Menu provides easy access to all aspects of the system. Wizards
guide users through the more complex tasks, and large picture icons are featured on
every screen to help guide the way.
Human Resources FIT-HR®
FIT-HR is a human resources management system designed to handle HR tasks
starting from recruitment and ending with retirement including all the functions and
processes in between. FIT-HR is dedicated to provide the human resources
department with the tools to achieve all major goals, increase employee and
managerial productivity, support training and growth, reduce costs without reducing
benefits and enhance employee satisfaction and productivity. FIT-HR extensively
covers all aspects of human resource management including recruitment; employee
relations; leaves, time attendance; competency; appraisals; training, analytical
studies, document management and transferring procedures.
FIT-HR Modules
Career Path
Documents Management
Recruitment
Turnover Analysis
Succession Planning
Task Scheduling
Energy Management
Visa Management
Incentive Management
Job Classification
Project Management
Statistical Field Studies
Business Trips
Voting
Organization Hierarchy
Employee Profile
Performance Appraisal
Promotion
Manpower Planning
Training and Development
Disciplinary Actions
Communication Centre
Workflow Management
Outlook-like Reminders
ESS Requests Management
Forecasting
Reports Generator
SMS Notifications
Organization Hierarchy: This module helps the user to build a dynamic
organizational hierarchy with the ability to define unlimited structure levels such as
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(branches, departments, sections, sites…etc). The organizational hierarchy can be
exported to Microsoft Visio.
Employee Profile: One page with many tabs that cover all employee information
such as General Info, Education, Addresses, Contacts, References, Documents,
Children, Skills, Family, Documents, Dependants, Contacts, Experiences...etc.
Job Classification and Career Path: The job classification module enables the
user to define and classify jobs into groups and types. It also helps the user build job
descriptions for each job including job requirements and detailed job skills and job
responsibilities. The user can also build career paths for all positions in the
organization to enable employees and managers to plan and follow up their careers.
Document Management: This module is designed to help the Human Resources
department build their own documents and letter templates using a friendly editor;
this editor uses flexible variables that change according to employee information.
Letter templates can be used by other modules for reminders, disciplinary actions,
and other employee notices.
Performance Appraisal: This evaluation application helps organizations plan and
manage their employees by measuring staff productivity and performance. The
appraisal module saves time and effort that organizations usually spend on employee
evaluation. Using this module, users can setup any type of appraisal method such as
Scorecard evaluation, 180 degree appraisal, 360 degree appraisal, and 270 degree
appraisal, with the ability to include customers or any one from outside the
organization into the evaluation process.
Promotion: The promotion Module is used to upgrade
the employee’s salary scale with all benefits of the
salary scale such as (class, degree, level, allowances,
yearly vacation balance, and so on). This module can
also be used to include the employee in the career
path of his position.
Manpower Planning: This module enables the user
to realize the future vision of the organization. The
user can plan for the number of employees that should
be hired in a particular post or position in the coming years. The Manpower module
can be integrated with the Recruitment module to control employee numbers during
the hiring process.
Recruitment: The Recruitment module is used to implement the recruitment cycle
in the organization starting from submitting the applications, interview request, and
finally the hiring procedures. Applicants can fill online applications through the
recruitment web service. The human resources manager can search for any
application through the advanced search tools available. The human resources
manager can use recommendations from the Termination analysis module to help in
the employment process.
Turnover Analysis: This module aims to determine the turnover rate for all
departments. The module helps the human resources manager to analyze the
reasons for turnover based on many factors such as gender, position, age…etc. The
HR manager can use analysis results as recommendations for the hiring process.
Succession Planning: Succession planning module is used to help the human
resources manager build a succession plan for key employees and key positions and
make decisions about suitable successors in case one of the key employee leaves the
company.
Training and Development: This module helps the Human Resources manager to
plan, manage and follow up all training activities in the company, by defining training
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FIT-HRMS
centers, training courses, and building a training schedule and register employees in
training courses. Moreover, the training module helps the Human Resources
manager, to determine skill competency gaps and to make skills test accordingly.
Disciplinary Actions: Disciplinary Actions Module is used to help the Human
Resources Manager to take disciplinary actions against any employee; the HR
manager can define any type of disciplinary action such as warning letters, deduction
from salary or a vacation deduction.
Communication Centre: This module is used to manage all incoming and outgoing
letters. The user can forward incoming letters to the departments according to a
predefined workflow. Using ESS, managers can add their comments on the incoming
letters.
Approvals Workflow: This module is used to define
company approvals workflow including all employee
applications passing to managers according to the
organization’s workflow. The user can also define any
type of employee request such as requests for loans
and setup a workflow for all these requests.
Forecasting: Forecasting module is used to help the
HR manager match between expenses and revenues
of the organization’s human resources and put in place strategic plans to support
other departments so they can have the best people in the right place and at the
right time.
ESS Request Management: ESS Request Management module provides
monitoring and reply services (by rejecting or accepting) all requests made by the
employee via the employee self-service ESS Portal. ESS Request Management is
considered the link between the human resource management system and ESS.
Report Generator:
FIT includes hundreds of default reports that can be customized using the report
designer that gives you complete control over every detail of a report. Reports can
be exported to PDF, Word, Excel or Text and can be emailed using the built-in email
control. Default criteria allow filtering of reports in many different ways. Criteria for a
specific report can be saved so you don’t have to keep changing it each time you run
the report
Energy Management: Human energy is an affective experience that includes a
sense of positive arousal, eagerness to act, and the capability of acting. It is a
“reinforcing experience that people enjoy and seek” and that is reflected in the
individual experience of vitality and lack of fatigue. This module enables
management to manage the organization’s total energy (spiritual, physical, mental
and emotional) resulting in a more effective and efficient workforce.
Surveys: A survey is a method of collecting and analyzing data. This module is
designed to build models of studies and questionnaires that need to be applied to
employees, such as the degree of satisfaction of staff working for the company.
Questionnaires are distributed to all or a random sample of employees. Then, and
through feedback from the sample, management can identify gaps, "if any" and
come up with solutions for them.
Task Scheduling: This module is designed to schedule tasks and to follow-up the
“user of the system” to complete all scheduled work in the time specified: such as
calculation of salaries, vacations accrual, issuing bank statements, issuing certified
payroll etc. The Scheduler reminds the user of each task at the scheduled date and
time.
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Event Triggers: The module allows users to attach triggers to any report and
schedule that report to be automatically generated at a particular time and date and
then sent as an email to the specified recipient. So users and managers are never
stuck waiting for information, for example: the system can automatically send a
report to the Director every day at 10 am with the names of staff latecomers. This
module is an important element in the time management process of all HR users.
Reminders: The module allows users to attach email reminders to particular events.
It is used to remind employees and managers of events such as passport expiry
dates, formal holidays, vacation balances, important documents and contract
renewals or when an employee completes their probation period. Predefined letter
templates can be used for these reminders.
Payroll Management FIT-PAY®
FIT-PAY this system concern of salaries calculation according to the company
policies and procedures, and various deductions types such as Income-Tax, social
security, health Insurance and various incomings such permanent rewards, and
benefits,…etc.
FIT-PAY Main Functions
Financial Profile.
Earning & Deductions.
Salary Scale.
Health Insurance.
Provident Fund.
Leave Management.
Advanced Vacations.
Payroll Processing.
Tickets.
Projects.
Service Indemnity.
Integrated with any ERP.
Integrated with any Banking System.
Integrated with Time Attendance.
Integrated with FIT-HR.
Capability to calculate Provision.
Financial Profile: This form contains all financial information for the employee such
as (basic salary, GL No., Social Security Information, Insurance Information,
Allowances, Vacations balances, Tax data, Employee benefits and deductions…etc.).
Earning and Deductions: A set of forms that enable the user to define and record
regular and periodical earnings and deductions. The system gives the user more than
way to enter these transactions (by employee, as bulk or importing from excel, or
mass transactions).
Salary Scale: This module enables the user to define any type of salary scale; the
user can define salary scale details such as basic salary, allowances, vacations,
tickets and other benefits, and link salary details to a package number. When the
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employee is defined on a salary scale the employee inherits all salary scale properties
of a package.
Health Insurance: Health Insurance module enables the user to define various
scales in accordance with different business rules and deductions.
Provident Fund: The Provident Fund module enables the user to define multiple
provident fund types while applying different business rules of the organization.
Leave Management: This module enables the user to define different types of
vacations and leaves while applying business rules and deductions. This module is
integrated with the time attendance system to reduce time loss and increase
manpower utilization accuracy.
Payroll Processing: Starting from entering/importing employee monthly
transactions (Overtime/Leaves/Vacations/Loans/Increase/other deductions etc...)
ending with the salary calculation, the system provides the suitable and user friendly
tools to achieve this process quickly and accurately.
Tickets: This module is designed to help the user to configure all types of airline
tickets and prices based on ticket specifications. Tickets can be included in the salary
scale setup. The user can also find ticket prices through the ESS tickets web service.
Service Indemnity: The end of service indemnity module gives the user the ability
to define any type of indemnity. Indemnity types available are compatible with any
company business rules and in accordance with government regulations.
Time Attendance FIT-TA®
Time Attendance module helps automate company
employee time management and time tracking related
processes including logging employee hours worked and
exporting data into the payroll system. It helps organizations
eliminate paperwork and manual processes associated with
time and attendance. It can be integrated with any type of
time clock terminals. FIT TA defines one or more shift types
determined either by time, type of work or employee, and
includes start and end times, time offs, breaks and weekends. Processing of leaves and overtime and calculation of exact number of hours
worked is central to the shift management. FIT TA provides a link to the payroll
system so all transactions can be imported either manually or automatically.
FIT TA provides a list of reports such as the Daily Transactions report, Late
Employees report, Daily clock in and Exit report…etc.
Employee Self Service Portal FIT-ESS®
This is a Bilingual portal that performs as a channel
between the employees and the HR department. The
portal allows employees to view their vacations
balances, monthly transactions, salary slips …etc).
Moreover the employees can forward requests to
change their data like bank information, addresses
and certificates, in addition to requesting leaves,
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vacations, training which will be passed through predefined workflows.
The Manager Self Service gives managers the necessary tools to play an active role
in managing their staff from completing
appraisals to controlling vacations and leave
approvals. They can access real-time reports
about employee vacations, leaves, career paths,
and skills gaps. These reports enable managers
to make more informed decisions. Process
workflows help to monitor sensitive issues such
as vacations approvals, leave approvals and
employee appraisals to ensure a working a more
efficient, productive and organized environment
functioning
within
agreed
policies
and
procedures.
BI Dashboards FIT-ANALYZER®
FIT Analyzer is your information command center. It
provides is a set of custom metrics, and dashboards,
which can be used to measure employee objectives,
efficiency, and effectiveness without the need for any
programming expertise. Dashboards allow you to
capture and report specific data points from within the
organization, thus providing a "snapshot" of
performance. The generated charts include the most
commonly used 2D and 3D chart types, including XY
and financial charts. With advanced charting features
like custom axes, annotations, markers, legends, and constant lines, you can create
any chart you need. Any new charts can be saved in your database and becomes
immediately available to you or any other users you assign it to.
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