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ANTIOCH ALUMNI BOARD MINUTES MARCH 6 AND 7, 2015 NB: Snow on the east coast and resulting plane cancellations resulted in having 13 AB members being present in Yellow Springs, and 4 others present by conference call, including the undersigned secretary. These minutes have been cobbled together from notes taken by Deborah Warfield (in YSO) and Megan Rosenfeld (on the phone). There was also confusion about the times that the conference call would be starting, so the sequence of events as listed here may not be accurate. Present: Ellison, Feldman, Hallam, Klass, May, Mayer, Mink, Ordman, Pearl, Reynolds, Mark;; Spalt, Treichler, Paula; Vincent, Warfield. By Phone Esbin, Evans, Mulhauser, Rosenfeld Expected absence: Hobart, Guyer, Chestnut, Wood. Absent: Buckingham Overview: The Board approved recommendations from the Reunion Committee for Alumni Awards to be given in 2016; discussed nominations for AB officers; accepted the report from the development committee recommending a targeted AB gift; 50th Reunion model should pass on to subsequent classes and include a member of the AB. Mission of the Communications Committee should be revisited. Nominating Committee to conduct exit interviews of departing Board members and improve orientation for new ones. Friday, March 6: Report from Mark Roosevelt: (excerpts) Raising $8 million in the next few months is crucial. The Wellness Center has been a big success – they expected about 900 people to sign up from the Village but got 2100. The operation should be in the black in a year. The Antioch College Village (ACV) concept is progressing; the charrette held Thursday night to solicit YSO input was well-attended. This is an important part of future finances because revenue from tuition is going slowly down as a proportion of income, as other colleges have found. Twenty liberal arts colleges are closing. We have the advantages of owning the land on which to build the AV, and it will not be just for retired people but also have apartments for faculty and families. YSO is very invested in our success and we’ll need zoning variances. Three to four hundred housing units are envisioned. A great deal of background info and community feedback has already been circulated through the YS News, The Record, meetings, and consultant. We need to scale back enrollment goals to 600 students instead of 1,000 because of scale. We have to be different than average liberal arts school. We are attracting first generation and low income students but we can’t afford to take in too many more. Next year students can apply for Pell grants. Need more full-tuition students, who are being wooed by every other school as well. We have 300 applicants and 62 are first generation or want to be environmental science majors. The cost of rehabbing each building was underestimated by a 4:1 ratio. Each building is a “work of art” as it is brought back; buildings should not be sloppy and dirty nor luxurious but clean and efficient. In retrospect, his first year was horrible, like “a daily barium enema.” It’s getting better. One difficulty is that of the 14,000 people listed as alums only 8100 actually graduated. Previous data was incorrect because of loose definition of an alum. There is a possible partnership with Sinclair Community College once we have accreditation. Two years there, two years here. Also cultivating relationship with Dayton, which has become a strong immigrant community. He got a grant for a systemic support for first generation students but needs a bigger one. We have 8300 people who have given to the college since 2009, great participation, but that doesn’t translate into sustainability. Morning Session: The Minutes from June 2011 were approved. Report from Amanda: She has a new assistant, Jonina Kelly, who was introduced. She will help work on Chapters. The Million Dollar March (Match?) is going on now and they are aiming to raise $13,000 a day. $385,000 was raised last year. There are 123 people registered for reunion which is better than last year at this time. Donovan Bruenig is the new Assistant Vice-President of Advancement. Communications, Alumni Relations, Advancement and Accreditation are all on the same floor. Wendy Ernst is now the Principal Gift Officer. Nicole Wroten Craw (Associate Director and acting Director of Communications) resigned and has accepted a position at Wright State University. Kateri Kosta has been promoted to Assistant Director of Communications from her previous post as Marketing & Communications Coordinator. The Associate and Director of Communications positions are currently in an open search. Without a Director of Communications it has been hard to coordinate press releases and other information. Commencement: Amanda would like to know of anyone who should be invited as a special guest. There will be 22 graduates out of the original 35. Hope to include all their names in some way. Break for Lunch with Board of Trustees. Afternoon Session: Discussion of the upcoming Reunion began with a closed session in which the nominees for Alumni awards were discussed and voted upon. Paula reported that everything was on track for the commencementent/reunion. John Lewis will speak at the Commencement Saturday morning; Mia MacKenzie will speak Friday night. A more detailed schedule is available. Amanda suggested the AB might want to buy copies of her book as a gift to the graduates; Megan asked to know which book. Paula said she would make a recommendation. The tent is already at capacity with 360 seats and once Faculty are included there will be no room for alums. Outside seating with a video stream is being looked at; if there is bad weather events will move inside. Development Committee: The goal to increase Board pledges by 10% has been met – but just 98% of the board has pledged so far this year. Two people have not. The committee is working with the development office on a proposal to have Board money directed to a specific project for which we would be recognized. Phoning lists will be targeted on thank-yous to long-lapsed donors and for reunion housing. The AB members from the Class of ’65 have been asked to record what they have done so that the template can be passed on to subsequent 50th Reunions. Should every class have a class rep? General agreement that 50th reunions should be anticipated with appointment or election of Board member or two from that year. Discussion of presenting a gift to Mark Roosevelt from the Board at the Saturday night dinner. Barbara will be the presenter. Undecided on the gift. Discussion of whether a portion of the Board’s collective donations should go toward the endowment. SATURDAY, MARCH 7 Mark Reynolds is at the Board retreat; Jim Hobart at Selma reunion, Barbara snowbound, so Paula is chairing the meeting. General agreement the event held at the Arthur Morgan House hosted by Stacey Wirrig with students and local alums was excellent. There was discussion about the Communications Committee decision to dissolve and distribute its members among other committees. Minutes from October 2014 were approved with one correction. Report from the Nominating Committee: Discussion of Board officers was held in Executive Session due to need to talk about specific people. The Nominating Committee has also discussed plans to improve Orientation for new Board members and to conduct exit interviews for those who are going off the Board. Consensus that these are excellent ideas. Final points about the Class of ’65 Reunion: They are producing a book of stories from Alums. Karen has received 100 stories from the roughly 350 members of the class; 10 are in memoriam. A member of the class of 2015 (Elijah Blanton) has volunteered to do the formatting. Karen will chose a couple to send to rest of the Board, Will send a list and a couple of stories. Tanya reports that the class has raised approximately $135,000, with some larger gifts on the horizon. Thirty-five per cent of the Class of ’65 has contributed, compared to the 18% average for all alumni. Tanya recommends the planning for Board members from 50th Anniversary classes be rounded up 3 years ahead of the anniversary year. There was a motion to adjourn at 4:44 p.m. Megan Rosenfeld Secretary.