Download INTRODUCTION

INTRODUCTION
1.1.
Government of India, with an objective to provide to the citizens of India
access to information under the control of Public Authority and in order to
promote transparency and accountability in the working of every public
authority promulgated ‘Right to Information Act, 2005 on 15th June 2005.
1.2.
This Hand Book issued by the Finance Department of A.P.Secretariat, aims at
disseminating information as and when requested by the General Public in the
matter relating to Budgetting, Fiscal Policy, matters relating to Finance
Commission and PAC report, Expenditure Control and Rules governing the
State Government Employees like Fundamental Rules, Traveling Allowance /
LTC Rules, Pay Fixation Rules etc., and the Rules Governing the actions of
the Government Departments like Financial code, Treasury Code, Accounts
Code, Budget Manual etc., as envisaged in ‘the Right to Information Act
2005’.
1.3
Finance Department being an advisory body, have very limited users. Citizens,
Civil Society Organizations, Public Representatives, Research Organizations in
the fields of Public Finance and policy are the intended users in respect of the
information on Budgeting, Finance Commission and PAC matters and
Expenditure Control. Employees of Government and some Research
Organizations may be the other intended users.
1.4
Definitions of key terms is as provided hereunder.
(1) Accountant General: Representative and Subordinate to C&AG of India
who keeps the accounts of the State and exercises audit function.
(2) Financial Year: 1st April to 31st March of the succeeding year.
(3) Government:
1.5
Government of Andhra Pradesh; State: State of Andhra
Pradesh
(4) Govt.Account: Total of Consolidated Fund, Contingency Fund and
Public Account of the State.
(5) Government Servant : Any person serving in connection with the affairs
of the State.
(6) Salary: The amount drawn monthly by a Government servant for the
service rendered to Government.
(7) Traveling Allowance : Allowance Granted to a Government Servant to
the expenses which he/she incurs in traveling in
the interest of public.
The main function of the Finance Department, is budgeting and expenditure
control. Information is therefore organized starting from Budgeting, Expenditure
control, Finance Commission and PAC matters and Employee related matters.
1.6
A person who desires to obtain any additional information shall make a request
in writing to all the Assistant Public Information Officer of the Finance
Department. The information available in the Department will be furnished
subject to the provisions under Section 8 (1) of the Right to Information Act,
2005.
1.7
Names and addressess of key contact persons are as given below.
1.Sri Ch.Israil, Deputy Secretary to Government &
Assistant Public Information Officer.
2. Sri Y. Ramakrishna, Joint Secretary to Government &
State Public Information Officer.
3. Sri I.Y.R. Krishna Rao, I.A.S., Principal Secretary to Government (R&E)
1st Appellate Authority.
Chapter 2
Organization, Functions and Duties
[Section 4 (1) (b) (i)]
2.1
Sl.No.
1.
Particulars of the organization, functions and duties.
Name of the
Organisation
Finance Department,
Address
Functions
Duties
‘D’ Block,
A.P.Secretarait,
Hyderabad
Copy enclosed
Copy enclosed.
Chapter-3
Powers and Duties of Officers and Employees
[Section 4 (1) (b) (ii)]
Sl.
No.
1.
Name of the Designation
officer
/
employee
Sri
Special Chief
P.Ramakanth
Secretary to
Reddy,
Government
IAS
Duties allotted
Powers.
Exercises
general
supervision and control
over the Staff and
officers
of
the
Department. Ensures
that the staff and
officers do the work
allotted to them.
Special Chief Secretary
is the final decision
making authority in the
Department.
Disciplinary Authority
in respect of non-cadre
officers and Staff of the
Department and also in
Responsible
for respect of the HODs
preparation of draft under the control of
budget
and
for Finance Department.
presentation of the
draft in the Legislature Regulates Ways and
as per schedule after Means position of the
acceptance by Council State.
of Ministers
Responsible for proper
and
smooth
functioning of HODs
under the control of
Finance Department.
Co-ordinates PAC &
FC matters.
Sl.N Name of the Designation
o.
officer
/
employee
2. Sri
I.Y.R. Principal Secretary
Krishna Rao,
to Government (R&E)
I.A.S.,
Duties allotted
Powers.
In charge of Resource
Mobilization
and
Expenditure
Control.,
Finance
Commission
issues. In charge of all
establishment matters of
non-cadre officers &
staff in the Department.
Responsible
for
Quarterly Release of
Funds/BROs in respect
of
the
Expenditure
Sections
under
his
control.
Responsible for advising
the departments and
corporations
on
expenditure control in
respect of departments
allotted to him.
Responsible
for
Decision
making
authority in respect of
all
establishment
matters relating to noncadre officers and Staff
in the Department.
redeployment
of
surplus staff in the State.
Responsible
for
implementation
of
Act2/1994
Decision
making
authority for release of
funds etc., in respect of
Expenditure Sections
under his control.
Sl.
No.
3.
4.
Name of the Designation
officer
/
employee
Sri A.Giridhar,
Secretary to
IAS.,
Government (IF)
Smt
Rajeev
R.
Acharya, IAS
Duties allotted
In-charge of Institutional
Finance
issues.
He
coordinates with bankers
in the State to ensure
speedy credit flow to the
needy farmers / weaker
section people etc.,
In-charge of budget
work and preparation of
draft budget and all
budget documents
including Budget
speech.
Responsible for issue of
amendments,
framing of rules to
Budget Manual,
Financial Code,
Treasury Code,
Accounts Code etc.,
Responsible for
presentation of
supplementary Estimates
of
Expenditure.
Assist the Principal
Secretary in presentation
of Budget to the
Legislature.
Maintenance of PD
Accounts.
Entrusted with all
Principal Secretary to
establishment
Government (FP)
matters of the HODs
under the control of
Finance Department.
Responsible
for
implementation
of
PRC Reports of State
Govt. Employees.
Ensures
implementation
of
Fundamental Rules,
Pay Fixation Rules,
Pension Rules etc., in
respect of State
Govt. Employees.
Quarterly release of
Funds/BROs
in
respect of Social
Welfare,
Women
Development, Child
Welfare, Backward
Classes Welfare and
Housing Department.
Issue
of
amendments,
framing of rules in
respect
of
FRs.
Pension Code, Pay
fixation matters.
Powers.
Conducts meetings and
coordinate
the
Government Schemes
running
with
the
deposits of various
banks.
Ensure Fiscal discipline
in the State.
Controlling authority in
respect of HODs under
Finance Department.
Decision making authority
for release of funds,
control of expenditure etc.,
as per budget provisions in
respect of expenditure
Sections under her control.
Sl.
No.
5.
6.
7.
Name of the Designation
officer
/
employee
Sri
V.Uma Addl. Secretary to Govt.,
Maheswara Rao
Sri
Y.Ramakrishna
Joint Secretary
to Government
Deputy Secretaries and
Asst. Secretaries and
Accounts Officer.
Duties allotted
Powers.
Assists the Prl.Secretary
(W&P) in all establishment
matters relating to Works
Accounts Service.
Assists
Prl.Secretary
(W&P)
for
quarterly
release of funds/BROs in
respect of Works Projects,
R&B, PWD and Transport
Department.
Assists the Prl.Secretary
(R&E) in all establishment
matters relating the noncadre officers and staff of
Finance Department.
Leave & Increments
sanctioning authority
upto the level of DAOs/
APAOs in Projects.
Leave and Increment
sanctioning authority in
respect
of Non-Gazetted staff
and Section officers
of Finance Department.
Assists
Prl.Secretary
(R&E) for quarterly release Disciplinary authority
of funds / BROs and in in respect of Last Grade
regulating expenditure in Service
respect of the I&C and and also certain
Revenue Departments
Non-Gazetted Officers
of Finance Department.
House keeping of Finance
Department.
Assists the Secretary / Since Desk Officer
Prl.Secretary in the matters System
relating
release
of is being followed
Funds/BROs./Intrepretation in Finance Department,
of Rules and Budget they exercise powers
preparations
at middle level in
release of funds,
implementation
of rules and budget
making etc.,
Chapter 4
Procedure followed in Decision-making Process
Section 4 )1) (b) (iii)
Activity
Description
Goal-Setting
& Planning
Finance Department
is
an
advisory
department in all
fiscal
matters.
Finance Department,
therefore
advises
other
functional
departments
&
executive agencies in
releasing of funds by
way of quarterly
regulation orders and
issue of BROs with
reference to Budget
Provisions.
In
respect
of
collection of Small
Savings targets will
be set. Every year,
Small
Savings
Departments exceeds
the targets.
As an advisory dept.,
Finance Department
have no specific
schemes
to
implement. But the
department, regulate
flow of funds to
various departments
through budgeting.
Budgeting
Formulation
of
Programmes,
Schemes and
Projects.
Finance Department
have no specific
schemes being an
advisory dept., But
the
Department
advises
the
implementing agency
on
various
programmes, schemes
and projects.
Recruitment/ Regular recruitment
hiring of
i.e., to the post of
personnel
Asst. Section Officer
through APPSC. For
computer assistance,
personnel will be
hired from APTS. In
higher cadres like
Consultants/
Advisors, it is done
through deputation.
Release of
Based
on
the
Decision-making
process
The section
Concerned
prepare
note which will be
submitted to Asst.
Secretary/Secretary
concerned
for
a
decision.
The section
Concerned
prepare
note which will be
submitted to Asst.
Secretary/Secretary
concerned
for
a
decision. The Budget
wing prepares the
Budget for the entire
State.
On receipt of relevant
file,
the
section
initiates a note and
will be submitted to
Asst. Secretary/DS/JS/
Secretary/Prl.Secretary
Designation
of
final
decisionmaking authority.
Special
Chief
Secretary/ Chief
Secretary
/
Minister
for
Finance / Chief
Minister.
Special
Chief
Secretary/ Chief
Secretary
/
Minister
for
Finance / Chief
Minister.
Special
Secretary
Chief
As
and
when Special
vacancies arise a note Secretary
will be initiated to
higher officers.
Chief
A note will be initiated Special
Chief
funds
requirements
and to higher officers /
budget
provisions, Sr.Officers based on
release of funds will requirements
be made.
Implementation Being an advisory dept., A note will be
/ Delivery of
Finance Department do initiated
to
Service /
not have any schemes. higher officers /
Utilization of But keeps watch on Sr.Officers
funds.
implementing agencies based
on
through a number of requirements
checks.
Monitoring & As Finance Department A note will be
Evaluation
do not have any initiated
to
schemes, but through higher officers /
budgeting
exercises Sr.Officers
monitor the funds and based
on
evaluates at the time of requirements
allocation of funds
Gathering
Finance
being
an
Feedback from advisory departments
Public
do not have direct
public contact
Secretary
Special
Secretary
Chief
Special
Secretary
Chief
Chapter 5
Norms set for the discharge of functions
(Section 4 (1) (b) (iv)
Sl.No.
Function / Service
1.
Personal Register, Call
Book, Remainders dairy
and Periodical Registers
are prescribed fixing
responsibility.
2.
Citizen related
a) Routine matters
b) Other than routine
Matters
Inter-departmental
a) Routine matters
b) Other than routine
matters
c) Service matters
Intra-departmental
a) Routine matters
Ex: Leaves postings etc
b) Other than routine
matters
Ex:: Representations,
appeal, Vigilance
c) Service matters
3.
4.
Norms /
Standards of
performance
set
Performance of
Staff/ Officers
will
be
assessed
through
confidential
reports every
year.
As per Citizen
Charter
-do-
Time frame
Reference
document
prescribing the
norms
Papers have to Secretariat
be submitted Office Manual
within 5 days
of their receipt
to the Section.
Similar
time
frame
is
prescribed for
re-submission.
3 days
Citizen Charter
of Finance
Department
10 days
-do-do-
3 days
10 days
-do-do-
5 days
3 days
-do-
10 days
-do-
5 days
Chapter.6
Rules, Regulations, Instructions, Manual and Records for Discharging Functions.
(Section 4 (1) (b) (v) & (vi)
Sl.No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Description
Financial Code.
Gist of contents
Financial Rules
regulating expenditure of
Government Department.
Treasury Code.
Treasury & Audit checks
on the bills of
Government Expenditure
Accounts Code.
Rules & Procedure of
Govt.Accounting
Budget Manual
Rules & Procedure of
State Budget.
Fundamental Rules.
Rules relating to pay,
leave, deputations etc., of
Govt.servants.
Pension code & Revised Rules governing the
Pension Rules 1980.
pensions, gratuity of
Govt.servants.
GPF Rules.
Rules governing PF of
Govt.servants.
TA and LTC Rules
Rules governing TA.,
LTC of Government
Servants.
Andhra
Pradesh
Fiscal To provide responsibility
Responsibility and Budget for the State Government
Management Act 2005
to ensure prudence in
fiscal management and
fiscal stability by
progressive elimination
of revenue deficit,
reduction in fiscal deficit,
prudent debt management
consistent with fiscal
sustainability, greater
transparency in fiscal
operations of the
Government and conduct
of fiscal policy in a
medium term framework
and matters connected
therewith or incidental
thereto.
Price of the
publication if
priced
Available through
Printing &
Stationery Dept.,
-do-
-do-do-do-
-do-
-do-do-
-do-
Chapter.7
Categories of Documents held by the Public Authority under its control
(Section 4 91) (b) v (i)
Sl.No.
Category of documents
1.
Relating to State Budget.
2.
PAC
Title
of
Document
the Designation
and
address
of
the
custodian (held by
under the control of
whom)
Annual Financial Secretary to Govt.
Statement and other
(IF)
publication on State Finance Dept.,
Budget
to
be ‘D’ Block,
printed each year
A.P.Secretariat,
Hyderabad.
C&AG Reports.
-do-
Chapter.8
Arrangements for consultation with, or Representation by, the member of the public in
relation to the formulation of policy of implementation there of.
[Section 4 (1) (b) (viii)]
Sl.No.
1.
Function / Service
Arrangements
for
consultation
with
or
representation of Public in
relation
with
policy
formulation.
Budget preparation.
Before preparing draft
budget, the HODs and
other functionary will be
called for discussion with
regard to allocation of
funds.
Arrangements for
consultation with or
representation
of
public in relation
with
policy
implementation.
On hearing the
points of view,
keeping in view the
financial resources,
allocations will be
made.
Finance Department being an advisory department, contact with the public
directly is very less.
Chapter.9
Boards, Councils, Committees and other Bodies constituted as part of Public Authority
(Section 4 (1) (b) v (iii)
Name of Board, Composition
Council,
Committee etc.,
Nil
Nil
Powers
Functions
Nil
and Whether its meetings
open
to
Public/
Minutes of its Meetings
accessible for Public
Nil
Chapter.10
Directory of Officers and Employees
[Section 4 (1) (b) (ix)]
Sl. Name of Office/
N Administrative Unit
o.
1.
Finance Department,
A.P.Secretariat.
Name, Designation & Address
of Officers / Employees
Sri/Smt
P. Ramakath Reddy, IAS.,
Special Chief Secretary to
Government
I.Y.R. Krishna Rao, IAS.,
Principal Secretary to
Government (R&E)
Smt Ranjeev P.Acharya, IAS.,
Principal Secretary to
Government (FP)
A.Giridhar, IAS.,
Secretary to Government (IF)
V.Umamaheshwara Rao,
Addl.Secretary to Govt.,
M.V.R.Prasada Rao,
Joint Secretary to Govt.,
Y.Ramakrishna,
Joint Secretary to Govt.,
Ch.Israil,
Deputy Secretary to Govt.,
S.N.L.Narasimham
Deputy Secretary to Govt.,
K.S.Rajendran,
Deputy Secretary to Govt.,
M.Subhadra Kumari,
Deputy Secretary to Govt.,
K.Somla Naik,
Deputy Secretary to Govt.,
L.Subbi Reddy, Asst. Secretary
N.Jaya Prasad, Asst. Secretary
S.Chandrasekhar Rao, Asst.
Secretary
A.V.G.K. Acharyulu, Assistant
Secretary
M. Subrahmanyam Asst.
Secretary
B.Srihari Rao, A.O.,
B. Narayana, A.O.,
P. Prameela Rani, A.O.,
Telephone &
Fax Office Tel:
Residence
Tel:
Fax:
23450742 (O)
23452847 (Fax)
23398655 (R)
23452641 (O)
23450045 (Fax)
23551214 (R)
23453292 (O)
23450744 (Fax)
23454672 (O)
23453479 (Fax)
23408888 (R)
23456920 (O)
27536815 (R)
23451127 (O)
23403367 (R)
23457730 (O)
23310405 (R)
24012399 (R)
9848779426
27603094 (R)
24120275 (R)
24063521 (R)
24110861 (R)
24244847 (R)
24120288 (R)
Email
Chapter.11
Monthly Remuneration received by Officers and Employees, including the System of
Compensation as provided in Regulations.
[Section 4 (10 (b) (x)]
Sl.No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Designation
Monthly
System of compensation to
Remuneration determine Remuneration as
including its given in regulation
composition
Special Chief Secretary/ Cadre post
Principal
Secretaries
/
Secretaries
Addl. Secretary to Govt.,
25600-30765
The employees will be paid
basic pay, DA, HRA and
Joint Secretary to Govt.,
21550-30765
CCA.
Deputy Secretary to Govt.,
16925-30765
Asst. Secretary to Govt.,
12385-27750
Accounts Officer
10285-24200
Section Officer
9285-21550
P.S to Secretary to Govt.,
9285-21550
S.C. Steno.,
7770-18575
Asst. Section Officer
6675-15500
Senior Steno
6675-15500
TCA
5470-12385
Chapter.12
Budget Allocated to Each Agency including Plans etc.
[Section 4 (1) (b) xi]
Agency
Plan/Programme
/ Proposed
Scheme/
Project/ Expenditure
Activity/ Purpose for
which budget is
allocated.
Expected
Outcomes
Report
on
disbursements
made
or
where such
details
are
available
(web
site,
reports, notice
board etc.)
Finance Department being an advisory department do not have any specific Plan/
Programmes/Schemes etc.,
Chapter 13
Manner of Execution of Subsidy Programmes
[Section 4 (1) (b) xii]
Name of
Nature/Scale of
Eligibility criteria
Designation of
programme /
subsidy
for grant of subsidy
Officer to grant
Activity
subsidy.
Finance Department being an advisory department do not have any specific Plan/
Programmes/Schemes etc.,
Chapter. 14
Particulars of Recipients of Concessions, Permits or Authorisaton Granted by the
Public Authoiry
[Section 4 (1) (b) xiiii]
Institutional Beneficiaries.
Name of Programme / Scheme:
Sl.No.
Name & address of
recipient institutions
Name &
Designation of
granting
authority
Finance Department being an advisory department do not have any specific Plan/
Programmes/Schemes etc.,
Name of programme/Scheme:
Name of Programme / Scheme:
Sl.No.
Name & address of
recipient institutions
Nature/Quantum
of benefit
granted
Date of grant
Nature/Quantum
of benefit
granted
Date of grant
Name &
Designation of
granting
authority
Finance Department being an advisory department do not have any specific Plan/
Programmes/Schemes etc.,
Individual Beneficiaries:
Sl.No.
Name & address of Nature/Quantum
recipient beneficiaries
of benefit
granted
Date of grant
Name &
Designation of
granting
authority
Finance Department being an advisory department do not have any specific Plan/
Programmes/Schemes etc.,
Chapter.15
Information Available in Electronic Form
[Section 4 (1) (b) x (iv)]
Electronic Format
CDs on Budget
Documents
Description (site
address/location
where available
Contents or title
Budget Speech
Designation and
address of the
custodian of
Information
Secretary to Govt.,
(IF)
Chapter 16
Particulars of Facilities available to Citizens for Obtaining Information
[Section 4 (1) (b) xv]
Facility
Description (Location of
Details of Information
Facility/Name etc.)
made available
Finance Department being an advisory department, cannot supply/disseminate any
information as other departmental functionaries do their job on the advise of Finance.
Chapter 17
Names, Designations and other Particulars of Public Information Officers
[Section 4 (1) (b) xvi]
Assistant Public Information Officers.
Sl.No.
1.
Name of office/
Administrative unit
Name & Designation Office Tel:
of APIO
Residence Tel:
Fax:
Finance Department, Sri Ch.Israil,
24012399 (R)
A.P.Secretariat
Deputy Secretary
9848779426
to Govt.
Email
Public Information Officers.
Sl.No.
1.
Name of office/
Administrative unit
Name & Designation Office Tel:
of PIO
Residence Tel:
Fax:
Finance Department, Sri Y.Ramakrishna
23457730 (O)
A.P.Secretariat
Joint Secretary
23310405 (R)
to Govt
9848779416
Email
Appellate Authority
Sl.No.
1.
Name, Designation Jurisdiction
of
&
Address
of Appellate
Officer
Appellate Officer.
(Offices/
administrative units of
the authority
Sri I.Y.R. Krishna Finance Department
Rao, IAS.,
Principal Secretary
to Govt.
Office Tel:
Residence Tel:
Fax:
23452641 (O)
23551214 (R)
Email