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Job Title: Resource Assistant Grade: C Principal Location: Treforest x 2 Responsible to: Resource Manager Responsible for: N/A Main Purpose of the Job: To assist in all areas of financial support ensuring that the financial records are accurate and up to date ensuring that all financial procedures are adhered to To provide administrative support to MSR To ensure that MSR adhere to all University financial regulations Key Selection Criteria: Experience of processing financial transactions including orders, invoices and purchase cards Knowledge of the University’s financial regulations Accurate data inputting skills Knowledge & experience of using Access and Excel Principal Duties and Responsibilities: To assist the Resource Manager in all areas of financial support and administration To ensure that all MSR financial transactions are processed and accounted for including purchase orders, invoices, recharges, journals and purchase card transactions To ensure all financial policies and procedures are adhered to Dealing with order and payment queries from suppliers To ensure that that in house access database is accurate and up to date at all times To assist with reconciling all financial transactions Maintaining MSR’s inventory Assisting with staff recruitment administration Booking course/conference events all associated domestic travel arrangements Receiving visitors and guests and assisting with general enquiries Sorting and distributing incoming and outgoing mail Preparing timesheets for student ambassadors Maintaining and setting up MSR equipment for meetings as required Processing and data entry of overseas travel forms adhering to University policies To assist with publication stock control and distribution Handle requests from agents for promotional materials and coordinate all bulk mailing/freight to agents in line with agreed processes and procedures Booking and ordering of goods and services for MSR IT Coordinator for MSR – logging the necessary helpdesk calls Estates Coordinator for MSR – liaising with Estates and logging the necessary helpdesk calls To contribute to cross-departmental activity as required To adhere to all relevant Health & Safety legislation To adhere to the University’s financial regulations To work at weekends and out of ours as required To work at USW campuses as required To undertake other duties and responsibilities commensurate with the post and grade as directed by the Director of Department of their nominee