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Organisations What is an Organisation? A group of persons who interact with each other in an effort to attain certain predetermined goals or objectives The earning of money is a specific goal common to everyone. There will be many other shared goals and objectives. There will also be many goals which are not shared, which lead to conflict and ultimately may have a bearing on the success or failure Formal Organisational Structures Director Sales Manager Production Manager Quality Manager Finance Manager Sales Staff Production Staff Quality Staff Accounts Staff Every person within the structure has a well-defined role with clear lines of reporting and clear instructions as to standards of performance. These roles are clearly understood by others in the organisation so that everyone acts in concert to achieve the organisational objectives. Informal Organisational Structure An organisational chart cannot identify all interactions which occur between staff inevitably it will be the quality of personal relationships which determines how communications flow within a company and “how things get done” The informal structure cannot replace the formal structure, but works within it Informal Organisational Structure Director Sales Manager Production Manager Quality Manager Finance Manager At University Together Sales Staff Production Staff Quality Staff Members of Company Football Team Accounts Staff Organising for Health & Safety The Four C’s: • • • • Control Co-operation Communication Competence Control Managers lead by example Clear allocation of responsibilities Ensuring accountability Setting realistic targets and providing positive reinforcement Provide adequate supervision, instruction & guidance Provide a payment & reward scheme which avoids conflict between production targets and health & safety requirements Co-operation Involve employees & safety reps in: • Policy formulation & development • Planning, implementing, measuring, auditing and reviewing performance • Arrangements at operational level in support of more formal participative measures Communication Ensure effective communication by means of: • Visible behaviour • Written material • Face-to-face discussion Competence Ensuring competence by means of : • • • • • Recruitment Selection Placement Transfer & training Provision of adequate specialist advice Role of the Safety Practitioner Prime duty is to promote health & safety Does not absorb any of the line management responsibilities for h&s H&S is not an optional extra for managers; it is part of their role, of equal importance as their other duties MHSWR 1999 Regulation 7: • Appoint someone to be responsible for health & safety • Ensure the competence of the appointed person • Ensure they have adequate resources to carry out the role properly • Ensure the details of the appointed person are made known to all personnel within the organisation External Influences on a Company Trading Environment Insurance Companies Laws The Organisation Legislation HSE Public Unions