Download web page guidelines for web masters

TECHNOLOGY
Website Guidelines
Policy GP 801.1.2. Each user accessing these tools must have a unique user ID assigned by the system
administrator. Under no circumstances shall it be permissible to allow another person t use one’s ID or
password.
School Website
A Webmaster is designated by the principal and is accountable to the principal for content introduced
on the school Web site. It is the responsibility of the Webmaster to inform the principal of questions or
concerns regarding content to be posted on the Website. The content must have the approval of the
principal. The principal is to be informed when the Web pages are ready to be posted. Only the school
Webmaster is authorized to upload files to the server.
The school Website is a public document that supports the educational mission of the school.
It is developed as a means of introducing the school and its programs to school families, the parish
community and others seeking information about the school. The school Website serves as a marketing
tool as it describes the successes of the educational program. It can serve as a means of linking users to
specific resources about the school and its programs.
Developing the School Website
The Website is a means of communicating the school’s purpose as a Catholic school while articulating its
academic excellence both visually and in word.
 Avoid "Under Construction" signs on a home page.
 Construct the page before placing it on the Website.
 UNDER CONSTRUCTION GRAPHICS, if necessary, are not kept on any page longer than four (4)
weeks.
 Most recent update should be clearly identified.
 Images should be displayed with width and height set. Large images should be avoided.
 Pages should accommodate a variety of browsers, including text-only browsers. Be sure to
specify an <ALT> tag for graphics. Avoid making pages that require unusual plug-ins.
 Pages must be proofread for spelling, grammar and content accuracy before being displayed.
 Internal documentation should be contained in the source code. It should consist of the author's
name (teacher's name may be more appropriate if author is a student) with creation and
revision dates. Any unusual content or styles should be noted.
 Facilitate travel through the Web pages. Provide hypertext links wherever possible. Keep URLSs
as simple as possible.
 Each school should retain a back-up copy of its Web pages.
Archdiocese of Chicago Office of Catholic Schools
Handbook for School Administrators
January 2015
TECHNOLOGY: WEBSITE GUIDELINES
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TECHNOLOGY
Website Guidelines
School Home Page
 The content will be consistent with the educational mission, goals, and objectives of the local
school as well as the Archdiocese of Chicago.
 Care will be taken to meet academic standards for proper spelling, grammar and accuracy of
information.
 The date of the last revision will be posted.
 A link will be provided to the author of the page.
Communication Links
 All external Website links will be in support of education and research consistent with
Archdiocesan policies and procedures as well as the mission, goals, and objectives of the local
school.
 All communication links are subject to final approval by the principal.
 Web page content should allow direct questions only to the principal, to the school master, or
to the teacher.
 School home pages will include a "mailto:" link to the school Webmaster. No direct contact may
be made to students.
 School Web pages may contain only simple acknowledgments and links of school partnerships
or sponsorships home pages.
Identification of Students and Employees
 The school must obtain written permission from the parents/guardians, employees and/or
students to use the individual name, photograph, personal information on the school Website.
Schools should proceed with caution and sensitivity in this area.
Personal-Based Home Pages
 Personal home pages for students or staff members are not permitted on school servers.
 If a teacher or student uses a Web server outside the school for a personal homepage, no links
or references to the school or school personnel is permitted.
School-Based Home Pages
Students may create "content" pages under their instructor's supervision, but not pages containing any
personal details including name or address.
 Similarly, staff members may create pages such as homework, learning resources.
 Linking to the personal page of a student or staff member is not permitted.
Respecting Copyright and Claiming Copyright
 The author of the Web page will not use copyrighted materials without permission.
 Student authors may claim copyright for original work.
 The Internet connection of the school is not for commercial use.
Archdiocese of Chicago Office of Catholic Schools
Handbook for School Administrators
January 2015
TECHNOLOGY: WEBSITE GUIDELINES
Page 2 of 2
T