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Exotic Disease Response Receive samples and send to lab 1 Training Agenda During this session we will cover: 1. 2. 3. 4. 5. 6. 7. Your role Process and procedures Safety Checking samples received Handling, packaging, labelling and documentation IRS Logging samples Receive samples and send to lab 2 What you will learn By the end of this module you will be able to: • Explain the role of a Sample Reception Administrator in an incursion response • Interpret the IRS process and procedures for ‘Receive samples and send to Lab’ • Identify hazards in relation to sample handling and transport, and the controls relevant to each Receive samples and send to lab 3 What you will learn…. AND: • Identify issues in relation to quality and documentation of samples received • Package samples in accordance with IATA regulations and the Sample Package Checklist • Enter sample data into IRS and print ‘Lab submission form’ • Log package details and update logs Receive samples and send to lab 4 Knowledge Checks • Are not designed to Pass or Fail you! • Make sure you have understood what you have learned before moving on to the next module. • You can refer to your reference material (Workbook, handouts etc.) if you need to. • If you haven’t achieved 100% accuracy, I’ll provide some help before we move on to the next topic. Receive samples and send to lab 5 1: Your role Objective By the end of this topic you will be able to: • Explain your role in an incursion response. Receive samples and send to lab 6 Overall response structures National Co-ordination Response Centre FORT FORT FORT Restricted Restricted Restricted Restricted Restricted Place Place Place Place Place Receive samples and send to lab 7 At the FORT • What is it ? • Where is it? • Its purpose? . Receive samples and send to lab 8 FORT structure Satellite HQ manager Admin coordinator Logistics Sample Reception Administrator Receive samples and send to lab VETS Other admin 9 Your role Samples from field YOU Samples to IDC Check samples in Pack Document Receive samples and send to lab 10 Who do you rely on? • Field Vets For • Quality of samples and storage of those samples during transport • Accuracy of sample labeling and documentation . Receive samples and send to lab 11 If vet documentation is inadequate • Incomplete or inaccurate information on the Visit document • This could lead to: – Your having to phone the vet for clarification – Your passing on inaccurate information to IDC . Receive samples and send to lab 12 Who relies on you • IDC • Surveillance, Organism Management and Organism Investigation For • Quality of samples • Authenticity of samples • Speedy transport Receive samples and send to lab 13 Sections affected by your performance Surveillance To quickly identify any new infections and ensure early intervention. Organism management To eradicate the disease from infected properties Organism investigation To identify likely infection date and other properties that may be affected Receive samples and send to lab 14 Surveillance • Need information on whether the disease is on a property • They then declare an IP/SP • If the information is wrong or late: – Infected places missed – Disease spread likely Receive samples and send to lab 15 Organism Management • Need information on extent of infection and which groups are infected • They then decide what controls to implement • If the information is wrong or late: – Could choose wrong controls – Disease spread likely – Eradication delayed Receive samples and send to lab 16 Organism Investigation • Need information on extent of disease on a property • They then decide likely infection date and where it could have spread to • If the information is wrong or late: – Could miscalculate dates – Could miss properties Receive samples and send to lab 17 2: Processes and procedures Objective By the end of this topic you will be able to: • Interpret the IRS process and procedures for ‘Receive samples and send to Lab’ Receive samples and send to lab 18 3: Safety Objective By the end of this topic you will be able to: • Identify hazards in relation to sample handling and transport, and the controls relevant to each Receive samples and send to lab 19 IATA regulations Packaging, labelling and transport of infectious substances Must be trained Civil Aviation Authority (CAA) certified Lasts 2 years Receive samples and send to lab 20 HSNO Act, 1996 Handling of hazardous substances Formalin is hazardous ‘Approved Handler’ certification required At least one approved handler in the FORT Lasts 5 years Receive samples and send to lab 21 Handling formalin 1. Wear gloves 2. Work in a well ventilated room 3. Don’t sniff it Receive samples and send to lab 22 Handling infectious substances 1. 2. Depends on the disease You will be fully briefed Follow instructions Wear PPE provided Receive samples and send to lab 23 2: Checking samples received Objective By the end of this topic you will be able to: • Identify issues in relation to quality and documentation of samples received Receive samples and send to lab 24 2: Handling, packing & documentation Objective By the end of this topic you will be able to: • Package samples – Wearing correct PPE – Following safety procedures for handling – In accordance with IATA regulations & the Sample Package Checklist Receive samples and send to lab 25 2: IRS Objective By the end of this topic you will be able to: • Enter sample data into IRS and print ‘Lab submission form’ Receive samples and send to lab 26 2: Logging samples Objective By the end of this topic you will be able to: • Log package details and update logs Receive samples and send to lab 27