Download ToR Accounts Specialist

Terms of Reference for
ACCOUNTS SPECIALIST
1. Job Title: Accounts Specialist [Level 5 Staff]

Primary Reporting Authority: Manager, Finance and Accounts[Level 4 Staff]
2. Staff who will report to him/her:

None
3. Deliverables:

Monthly Activity Report

Presentations/Reports/Letters or any other activities as assigned by Manager, Finance
and Accounts from time to time

Service delivery as per functional responsibilities
4. Functional Responsibilities

Prepares financial reports, schedules, and exhibits; and prepares and audits general
journal entries, payment, cash, purchase, travel, and related vouchers.

Audits accounting and financial documents as assigned for accuracy and compliance
with policies and procedures and with state and federal statutes.

Prepares monthly status analysis of funds and expenditures, and prepares technical
reports on estimates, cost data, and budget items.

Classifies, codes, posts, and balances assigned financial and accounting documents and
records.
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Maintains adequate records of expenditures, funds, appropriations, and expenses, as
well as revenue collected and deposited.

Analyzes and recommends improvements, adaptation, or revisions to the accounting
system and accompanying procedures.

Reviews all assigned outgoing invoices to ensure accuracy.
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Responds to all inquiries regarding Cooperative Purchasing financial transactions.
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Maintains and balances accounts receivable for Cooperative Purchasing.
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Processes bi-weekly payroll, including compiling and inputting data from all employee
timesheets, preparing payroll tax deposit, and preparing payroll checks and direct
deposit bank notifications.

Reconciles payroll balances and performs month-end close related to payroll

Determine the service delivery methods for projects and plans and obtain budget
approval

Liaise with regulatory/Administrative authority pertaining to planning and development
legal/regulatory matters

Perform other duties that may be assigned by Manager, Finance and Accounts
5. Desirable Qualifications:

Educational Qualification:
o
Master
degree
in
Business
Administration
Finance/Accounting)/Finance/Accounting
o

3rd class at any level/CGPA less than 3.0 will not be accepted
Knowledge and Skill:
o
Strong interpersonal and managerial skills
Page 1 of 2 | ToR of Accounts Specialist, BdREN
(major
in

o
Good communication and decision making skills
o
Working and decision making capability under stressed conditions
Experience:
o

At least 02 years practical experience in a large organization of relevant field.
Language proficiency: English and Bangla (Reading, Writing and Speaking)
6. Code of Conduct:

Compliance to Contract Clauses

Compliance to Service Rules

Compliance to all Office Orders issued from time to time provided it is not directly in
conflict with the contract

Compliance to all Policies already drafted or to be drafted
7. Working Hours:

Usual office hours from 9.00 am to 5.00 pm, 5 days a week
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7 x 24 availability on emergency

Changeable through office order
8. Additional Requirement:

Travel: Willing to travel throughout the country and overseas.

Mobile: Should be available 7 x 24 over voice and SMS

Internet: Should be available 7 x 24 over email
9. Type of Service: The estimated duration of the assignment is 24 person months. The expected
commencement of the assignment is 1st January, 2017. However the duration of the assignment
may be increased or decreased according to the requirement of the BdREN component of the
project and performance of the incumbent which will be reviewed on yearly basis. The ToR
would be considered as provisional and will be superseded by a revised ToR approved by the
BdREN Trust.
Age: Not over 32 years
Page 2 of 2 | ToR of Accounts Specialist, BdREN