Download IA Change Requestx

IA Change Request
As part of the Information Architecture Procedure, use this form to request changes to existing
information architecture (IA) on Primary websites. If the changes involve multiple pages, use
this form to refer to the parent or landing page above the effected pages. If the change involves
multiple groups of pages, use a separate change request per group.
Please complete all sections of this form. Incomplete forms will be returned.
1.0 Overview
Change request by:
Authorised by:
Date submitted:
Expected change date:
Add Web Manager, Add department
Add Content Owner (High-level changes only)*
Add date
Add date
* Content Owners are the executive level staff identified in the Information Architecture
Instructions.
2.0 Details of change
2.1 Website & location details
Website name:
Add website name e.g. RMIT Australia
Website section name:
Add website section name e.g. Fees
Link:
Add web address of the section needing change
Primary Content Owner:
Add name*
* Content Owners are the executive level staff identified in the Information Architecture
Instructions.
2.2 Level of change:
Choose one:
High-level (Levels 1-3). Requires approval from WSIP.
Lower-level (Levels 4 onwards). Requires consultation with WSIP.
Refer to the Information Architecture Guidelines for an explanation of website levels.
2.3 Type of change:
Choose one:
Revision (Existing content is not findable due to current structure or labelling)
Refer to Analysing Web Traffic for website traffic and analytics guidance.
RMIT University
Web Services & Information Policy
IA Change Request
Version 1.0, 15 May 2013
Add findings to section 8 below.
Move (Existing content needs to be moved to reflect business changes)
Addition (New content being proposed requires IA changes)
Refer to the IA Guidelines to ensure that the content does not exist elsewhere.
If adding a new section to the website (multiple pages) refer to the “Creating IA”
section of the Information Architecture Procedure.
Removal (Existing content needs to be deleted)
Ensure that secondary Content Owners are consulted
Refer also to the Deleting and Archiving Web Content Procedure.
2.4 Describe the change:
Provide a brief description of the change, including timescales
3.0 Supporting analysis
3.1 Rationale for change
Provide a brief description of rationale and benefits for the user experience
3.2 Alternatives considered
Describe alternatives that were considered, if any
3.3 Supporting analysis (Revision type only)
Has web traffic been analysed as evidence to support the revision?
Yes. Please attach your analysis to this submission.
No
3.4 Resources required
Describe staff involved in proposed content creation and implementation
4.0 Consultation
Changes often impact on other departments. Record the need for consultation here. Use either
section 4.1 or 4.2.
4.1 High-level changes
Content Owners to be consulted:
Has consultation commenced?
RMIT University
Add names here
Yes,
No
Web Services & Information Policy
IA Change Request
Version 1.0, 15 May 2013
4.2 Lower-level changes
Web Managers to be consulted:
Has consultation commenced?
Add names here
Yes,
No
4.3 Describe any stakeholder concerns or risks identified
Summarise concerns, if any
5.0 Submit
All relevant sections have been completed
Signed:
Date:
Submit your change request as follows:
●
High-level changes: Submit this form to Web Services and Information Policy (WSIP)
for approval. A written response will be provided within five working days. This response
may include feedback or a request for further information.
●
Lower-level changes: Submit this form to:
○ The primary Content Owner of the website section for approval and
○ Web Services and Information Policy (WSIP) for consultation and inclusion
into the Information Architecture Guidelines. A written response will be
provided within five working days, which may request further information.
●
Do not commence website IA changes until guidance from WSIP is provided.
WSIP office use only
Review
Complete a review here if all sections above are completed. Use the following headings.
Overview
Details of change
Supporting analysis
Consultation
Technical barriers (if any)
WSIP resource impacts (if any)
RMIT University
Web Services & Information Policy
IA Change Request
Version 1.0, 15 May 2013
Approval
Approved. WSIP activity required?
Yes,
More information required
Rejected. Alternate suggestions provided?
Signed:
RMIT University
No
Yes,
No
Date:
Web Services & Information Policy
IA Change Request
Version 1.0, 15 May 2013