Download Projects

MONTHLY STATUS REPORT
Engineering & Technical Services
December 2003
Table of Contents
Projects....................................................................................................................................................... 2
NMG Gemini Near Infrared Spectrograph (GNIRS) ............................................................................. 2
N-MM-050 MONSOON......................................................................................................................... 3
NMN2 NEWFIRM ................................................................................................................................. 4
Infrared R&D Program (K. M. Merrill) .................................................................................................. 5
Departments .............................................................................................................................................. 6
Electronic Design (D. Stover) ................................................................................................................. 6
Instrument Shop (R. Repp) ..................................................................................................................... 7
Optical Coating Laboratory and Optical Shop (G. Poczulp) .................................................................. 9
Coatings Lab (G. Poczulp).................................................................................................................... 10
Computer Services (C. Danielson) ....................................................................................................... 11
Observatory Software Engineering (OSE) Group ................................................................................ 12
Risk Management (C. Gessner) ............................................................................................................ 14
ETS Projects & Departments
1
December 2003
Projects
NMG Gemini Near Infrared Spectrograph (GNIRS)
DESCRIPTION: The Gemini Near Infrared Spectrograph is a $4.2 million long-slit spectrometer that has been mounted on
the Gemini South 8-meter Telescope on Cerro Pachon, Chile. It will operate from 1 to 5 um and will offer two plate scales
and a range of dispersions. The instrument was scheduled received at Cerro Pachon October 2003. See regular monthly
reports on the web at http://www.noao.edu/ets/gnirs/.
GNIRS has found it’s home!
December 12, 2003
ETS Projects & Departments
2
December 2003
N-MM-050 MONSOON
DESCRIPTION: The MONSOON Image Acquisition System is the NOAO solution for scalable, multichannel high-speed
image acquisition system. Additional information can be found at the MONSOON website http://www.noao.edu/ets/monsoon/.
The MONSOON system has progressed past the initial stages with three systems tested and operational – two IR systems and
one CCD Prototype system. Work is now focused on the development of the CCD 8 channel Lab system, the 64 channel IR
Lab system and the 256 channel MONSOON for NEWFIRM system.
RECENT ACCOMPLISHMENTS






This month we held the MONSOON Status review (Dec.1, 2003).
The Clock and Bias Board has been put out to quote mid-December for 9 boards for the NEWFIRM.
Work is progressing on the IR Lab MONSOON system for testing the new Orion II devices.
Work has continued on the CCD Lab MONSOON system designed to characterize the OTA CCD devices.
Work has continued on the NEWFIRM MONSOON system power supplies and enclosure for the subsystem. Some
parts are in and the rest are due in within the next two months.
We have also continued working on the configuration database/spreadsheet for the downloading to the PAN/DHE.
PLANS:







Oct '03
Evaluate the bids for the IR Acquisition boards due in January and order the NEWFIRM boards.
Finish revising the Master Control Board, implementing the changes found on the first set of boards.
Put out the CCD Acquisition card and MCB for bid and manufacture.
Complete the test and analysis on the 36 channels of the IR Acquisition boards.
Complete the IR Lab ORION test system and install in the IR Lab.
Continue the CPLD and FPGA OTA firmware development (Dave Sawyer assisting).
Develop/identify/modify waveform definition language and create MPU sequencer compiler to enable efficient
sequencer coding.
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept '04
NEWFIRM System
CCD Lab System
IR Lab System
MONSOON Status Review
Milestone Schedule
Plan
% Complete
FY 04
Budgeted Hours
Budgeted Capital
Actual Hours
Actual Capital
8400
$50,000
620
$2123
ETS Projects & Departments
3
December 2003
NMN2 NEWFIRM
DESCRIPTION: This is a multiyear project to develop a wide field, near infrared imager designed for use at the Cassegrain
focus of the Mayall 4-M telescope. The delivery of NEWFIRM to the telescope for commissioning is scheduled for June
2005. A draft of the concepts for this instrument can be found at http://www.noao.edu/ets/newfirm/newfcon.html.
FY 04
Budgeted Hours
Budgeted Capital
Actual Hours
Actual Capital
8,937.90
$349,153
1294
$122,177
GENERAL: The detail designs of the last lens cell groups are nearly complete, and will be released for fabrication in midJanuary. Work on the Dewar assembly detailing is nearly complete and will be released for bids to two vendors in early
January. The Environmental Cover 3D design is complete. The ICD is in final update and the assembly will be released to
NOAOI South in early January.
CTIO engineering is working on Filter Wheel design and the assembly is on schedule.
The Guider mechanical design is proceeding on plan. The Guider electrical design is slightly behind plan but should
complete on schedule.
Lens 2, 3, and 5 and the mirror are complete and have been received from Janos. Still outstanding are lenses 6 and 7 from
Janos, and 1, 4 and 8 from the U of A. Optics are on schedule.
The overall project is on schedule except for delays in releasing lens cell groups to fabrication, and completing the dewar
assembly design. There is sufficient contingency in the schedule so there is no impact on the June 2005 instrument delivery
date at this time.
SCHEDULE:
The NEWFIRM project schedule and milestone chart may be viewed on the project web site at www.noao.edu/ets/newfirm.
ACCOMPLISHMENTS:
 First lens cell group released for fabrication
PLANS:
 Release Dewar to vendors for bid in early January
 Release all lens cells to fabrication by mid-January
Personnel Changes: Mark Hunten has assumed responsibility for NEWFIRM electronics design.
ETS Projects & Departments
4
December 2003
Infrared R&D Program (K. M. Merrill)
Al Fowler and Bill Ball continued to examine assorted timing issues with the Orion devices to further hone performance. A
new Orion II device is expected in-house by mid January.
Work continues towards preparing the lab system to accept a Monsoon controller.
ETS Projects & Departments
5
December 2003
Departments
Electronic Design (D. Stover)
Priority jobs /newly submitted
Acct No
COMMENTS
finish spread sheet with efile locations then on to investigating the jobs with
the "unknown" status (still continuing, I don't have all the efile locations yet)
has a few more changes on the board on hold from ENG
44 docs that I can finalize
26 docs that I can finalize
prep docs for board fab
prep docs for board fab
approved for fabrication GP
approved for fabrication GP
placement done
holding for a large block of time and patience
Need to try to import data, input inventory items used on monsoon
still need to update BOM
sch release placement done, routing signals
waiting on input from Peter
need to put it through release process
Organization area & tasks
SOLIS Guider revision
SOLIS
GNIRS
NEWFIRM con adaptor brd 16-32 circ
NEWFIRM con adaptor brd 34-41 circ
NEWFIRM buffer card
NEWFIRM coldstation1
NEWFIRM Fanout
Documentation WTTM
Monsoon Parts & Vendors import & input
Monsoon CCD Proto Sch update
Monsoon CCD Acq Board
Monsoon IR Acq configuration updates
GONG - Camera Power Supply upgrade
GONG Oven system drawing updates
GONG wiring list & obs cards
SP1400040
IR Wildfire system drwgs (Bill Ball)
NM1100000
SQIID98 UPGRADE
NM1100000
only a few more drawings work on and the package can be released
This are listed under Al F. project in table
creating needed and updating other drawings, need to make Paul a binder
NK3500-600
SG1000520
2nd set of test masks received
delivered
NMN224100
NMN224100
NMN224100
NMN224100
NMN224100
closed
NMM051900
NMM053907
NMM053-214
SG1000500
SG1000520
SG1000500
Finished Items
Flamingos test masks
GONG oven filter card
Ongoing jobs
Library standards & Libraries
drawing standards written
original instrument docs, release to archive as is
NM1100000
NM1100000
PROJECT
*STATUS
Cryo
CAM
gen
instr GNAAC GNIRS GONG KP Monsn PHX SOLIS SQIID UNI WIYN WTTM
8011
arch/incomp
assembly
complete
create
fabrication
finalize
handoff
in review
incomplete
layout
NDWB
not in hand
on hold
redlines
renegade
unknown
total
35
2
65
103
4
228
16
64
24
5
0
0
1
139
33
443
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
0
0
1
7
0
31
0
0
0
0
0
0
0
8
15
0
0
0
1
0
0
4
0
0
0
0
0
0
0
0
1
3
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
31
0
7
8
0
26
1
0
0
0
0
0
1
14
0
33
0
0
0
14
0
26
15
10
0
0
0
0
0
2
0
1
0 0
0 0
5 23
48 0
0 0
24 0
0 0
14 0
0 0
4 0
0 0
0 0
0 0
86 0
0 0
352 0
0
2
0
12
4
31
0
21
1
1
0
0
0
3
0
0
4
0
0
0
0
17
0
0
0
0
0
0
0
2
0
23
0
0
16
5
0
44
0
19
0
0
0
0
0
8
0
0
0 0
0 0
0 4
5 1
0 0
12 13
0 0
0 0
0 0
0 0
0 0
0 0
0 0
2 2
0 0
15 7
0
0
0
0
0
0
0
0
0
0
0
0
0
4
17
4
0
0
8
3
0
0
0
0
23
0
0
0
0
7
0
0
TOTAL
1162
0
1162
5
62
9
1
0
121
68
533 23
75
46
92
34 27
25
41
9023
AL F.
COB
COMMENTS
Old documentation tasks are on hold while projects need circuit board & documentation support.
Current time allocation is Monsoon ccd acq 54% and NEWFIRM 36% with 10% misc duties, reports and support.
* Status
arch/incomp=
archived=
assembly=
complete=
create=
fabrication=
finalize=
handoff=
in review =
incomplete=
layout=
NDWB=
not in hand =
Archived but incomplete, missing data or acrobat files, unauthorized release
found in NOAO released area, archived through the doc control
currently in assembly either in or out of NOAO
in my draftserv acct waiting to be copied to release area
not yet started, info in hand
currently out for fabrication
make prints and acrobat files put in "to release" directory
someone else has taken over
contact person is checking docs, board checkout, waiting for feedback
started but not complete
preparing sch/libs for routing and routing boards
never done, won't be
I have no information
ETS Projects & Departments
6
December 2003
Instrument Shop (R. Repp)
Small Purchase Orders (Account Numbers, Vendors, Products Purchased, and Cost)
SZT040009, Bralco Metals, Aluminum Angle ................................................. $240.56
WW4050200, Precision Plating, Anodize ........................................................ $111.30
WW4350200, Precision Plating, Anodize .......................................................... $68.90
WW4350200, Bralco Metals, Aluminum Sheet ................................................. $84.28
Total non-shop expenses ................................................................................... $505.04
Hard Purchase Orders: December 2003 (Non-Shop Accounts)
Req. No. 3119192, Anodize Positioner Plate for HYDRA/WIYN ................... $338.00
Req. No. 3119193, Purchase G10 Tubing for NEWFIRM ............................ $1,246.45
In addition to these expenses, the Instrument Shop budget contributed money to purchase needed stock, software and supplies
for all projects that are manufactured at our facility.
Instrument Shop Spreadsheet (page 2) at a Glance:
 1,192 estimated hours of work in progress
 4,450 hours of potential future projects for instrument shop (Includes NEWFIRM)
Projects and Details Completed by Instrument Shop: December 2003
 Pin Connector Modification--GONG (Harris)
 Misc. Small Details Fabricated, Lens Cell No. 7 & 8--NEWFIRM (Harris)
 Bench Spectrograph Dewar Mount--WIYN (Harris)
 Y Axis Rail Mount Fabricated—HYDRA/WIYN (Harris)
 Numerous Details for Grating Cell Mount Programmed--WIYN (Harris)
 Electronics Box Modifications—HYDRA/WIYN (Harris)
 Positioner Plate Fabricated Complete—HYDRA/WIYN (Hauth)
 Two Iterations of Lockout Housings Fabricated—HYDRA/WIYN (Hauth)
 Misc. Small Details—HYDRA/WIYN and NEWFIRM (Hauth)
 Progressing With Modification of Vacuum Chamber for Source Testing--FTS (Rath/Staff Shop)
 Progressing With Duplicate Infrared Source Assembly for Testing--FTS (Rath/Staff Shop)
 Progressing With Electronic Box Camera Power Supply--GONG (Rath/Staff Shop)
 Progressing With Oil Supply, Storage Tanks--FTS (Rath/Staff Shop)
 Progressing With New Helium Connection Fittings--FTS (Rath/Staff Shop)
 Fabricated Hydra Beam Splitter Housing—HYDRA/WIYN (Stein)
 Assembly of Gripper Mount—HYDRA/WIYN (Stein)
 Assembly and Modification of Primary and Secondary Axis Slides—HYDRA/WIYN (Stein)
 Lens Adapters for Ditsler—NEWFIRM (Stein)
 Visitor Center Telescope Mounting Adapter—PAEO (Stein)
 Electronics Box Final Assembly and White Fill Engraving—HYDRA/WIYN (Stein)
 Misc. Details for Hard Point Transfer Fixture—HYDRA/WIYN (Stein)
 Preparation for Floor Stripping and Sealing—Instrument and Small Optics Shop (All)
ETS Projects & Departments
7
December 2003
Instrument Shop (cont.)
DRAWING TITLE
LENS FILTER SLIDE
LENS CELL #3
PROGRAM AND FABRICATE GRATING CELL DETAILS
SMALL LENS CELL DETAILS
MISC STAFF SHOP WORK
M1 SHOP MOVE
LENS CELL 2,3 7 & 8 ASSEMBLIES
MISC IN SHOP HYDRA DETAILS
PROJECT
INSTRUMENT
MAKER
PERSONAL
QUEUE
HRS (PQH)
ECD
GONG
RON HARRIS
4
1/30/2004
NEWFIRM
RON HARRIS
80
2/27/2004 G10 STOCK WILL NOT ARRIVE UNTIL 2/12/03
WIYN
RON HARRIS
80
FILL IN WORK, LIKELY SOME WILL
2/27/2004 GO TO HAUTH
NEWFIRM
DAVE HAUTH
12
FILL IN WORK-WILL ASSIST STEIN/REPP
1/30/2004 WHEN COMPLETE
MAINLY NSO
STEVE RATH
160
UPGRADES TO FTS, GONG ELECTRONIC
1/30/2004 BOX, MISC. WALKINS
LSST
ROGER REPP
60
MACHINERY MOVED 7/10/03, CLEANUP
12/30/2003 STILL REMAINS "LOW PRIOIRTY"
NEWFIRM
ROGER REPP
612
TEMPORARILY IN REPP'S QUEUE--BIG
1/30/2004 PUSH IN JANUARY
HYDRA/WIYN
JOHN STEIN
184
1/30/2003
TOTAL HOURS IN SHOP: 12/31/03
1192
ESTIMATED
HOURS
ANTICIPATED UPCOMING PROJECTS
NEWFIRM
COMMENTS
NEWFIRM
2800
WIYN
500
ESTIMATE IS PLACEHOLDER, PARTS IN
EARLY DESIGN AND FAB PHASE
DIAGNOSTICS LENS ASSEMBLY
GEMINI
350
AWAITING DIRECTION FROM ERIC
HANSEN/EST=PLACEHOLDER
TWO COMPLETE TURRETS
GONG
800
ESTIMATE IS PLACEHOLDER, PARTS IN
EARLY DESIGN PHASE
AZIMUTH DRIVE AND IDLER BEARING FAB
TOTAL HOURS: 12/31/03
ETS Projects & Departments
4450
8
December 2003
Optical Coating Laboratory and Optical Shop (G. Poczulp)
SOML High Bay Lease
Work on secondary #2 is proceeding.
Optical Shop
N-M1000-100
The shop was thrown into a temporary greater state of disarray to accommodate the annual floor cleaning that necessitated
relocating all easily movable items from the shop. Organization and clean up continue on a time available basis.
August Technology Filters
Z-XP000-059
No significant work was done on this project. The project has been extended to increase the number of samples that will be
measured.
LSST Optics
N-LN144-000
H. Yarborough completed the cutting of a half dozen small blocks of E-6 glass into slabs to produce forty 2”x2”x1/2” coating
witness samples for exposure testing of the LLNL silver coating. The glass slabs were cut using the diamond bandsaw and
she is currently in the process of shaping the pieces in preparation for grinding and polishing.
ETS Projects & Departments
9
December 2003
Coatings Lab (G. Poczulp)
Ongoing Coating Lab Projects
LSST / LLNL Coating Exposure Tests
Visitor Center Solar Clock
Completed Coating Lab Projects
Chamber Coating
Contact
Received Need Date Planned Start
at LLNL Ag + stack L. Daggert
Al
Chamber Coating
Ongoing Optical Shop Projects
August Tech Filter Measurements
LSST Coating Witness Samples (40)
Completed Optical Shop Projects
ETS Projects & Departments
Feb '04
R. Wilson 12/10/2003
2/1/04
Received Need Date
Contact
Received Need Date Planned Start
D. Vaughnn 9/8/2003
L. Daggert 11/20/2003
years
Actual Start
Actual
Duration
Account #
N-LN144-000
Notes
G.P. working w/
J.Sebag, D. Eklund, E. Hansen
Part received from
NE6000-000-07A S. Jacobs @OSC
0.5 days
Contact
Contact
Estimated
Planned
Delivery
Duration Completion
Date
Actual
Delivery
Completion
Date
Account #
Notes
Estimated
Planned
Delivery
Duration Completion
Date
Account #
Notes
open
9/11/2003
36 hours
open
Z-XP000-059
35/36 complete as of 12/30/03,
extended for 2004
Jan '04
11/25/2003
20 days
1/20/2004
N-LN144-000
40- 2"x2"x1/2" H.Y. cutting
squares of E-6
Actual Start
Actual
Duration
Received Need Date
10
Actual
Delivery
Completion
Date
Account #
December 2003
Notes
Computer Services (C. Danielson)


























Assisted E Pearson re printer problem
Purchased Milan controller for LSST printer
Installed computer for S Grandi
Added cabling to KVM switch in Rm 101
With the assistance of Wally, brought the stockroom up to date
John Stein connection problems
Dave Hauth PC problems rebuild ShootingStar PC - after parts have arrived
Reloaded old-Gibbs pc to new life as Hurco pc delivered Hurco pc to its new work area
Assisted Wally with questions re: po's Bill S. pc noise problem - no abnormal noises heard
Start work on new Ron George pc - after parts arrived
Melissa lapper problems - need more time on it - also needs anti-spyware software
Mike P. re: VMWare version 4 - cd not in pc lab
Eggs rebuild after hdd failure
Check out GNIRS couches in LSST area
Paul S re: kvm switch
Ask Jerry S to get 6 new 17" monitors from DM - still in boxes
Need to take off UPS from NTTG due to failed batteries
Start work on gbw104 win2k 2.27G Gigabyte pc for Chris S.
Deploy Roger Repp's new pc
Reload old pc for Roger for failed home pc
Deploy Dave Hauth's new pc
Contact HP about Changer problems - they ended up sending a replacement
Test replacement dds4 changer - works - Carl/Beth to schedule Tiba downtime for install
Get peecee lab ready for floor cleaning
CarlD re: stockroom during his vacation
Judy S re: po's and parts orders - Beth is handling
ETS Projects & Departments
11
December 2003
Observatory Software Engineering (OSE) Group
Behzad Abareshi
 Finished regression testing of the SunOS version of Hydra 4.2.1 on the telescope (WIYN); all is OK.
 Made some progress in getting the Linux version of Hydra 4.2.1 to work with real hardware; the last hurdle appears
to be glitches in interprocess communications.
 Moved from RS-232 to RS-485 for communication with Hydra II Smart Motors; previous problems disappeared
after Dave Dryden made a new cable.
 Worked with Daryl Willmarth and Heidi Schweiker to release the Linux version of the Hydra Simulator package to
the public alongside the original SunOS version; the Hydra manual, revised and updated by Daryl, covers the minor
differences between the SunOS and the Linux version.
 Spent some time on reports that the WIYN telescope's motor monitor values reported for azimuth and elevation
appeared to be the same for motor No. 1; asked Doug Williams to perform some verification tests; the puzzling
results were followed by site engineer's input that there has been a long standing problem of "cross talk" between
those particular Az and El channels, with no remedy in sight.
 Installed NetBSD, OpenBSD, and FreeBSD on two vintage Sun Ultras and a PC laptop past its glory days.
 These, currently residing in my office, will give me a chance to experiment with other alternatives to Linux.
Nick Buchholz
1. Continued development of the MONSOON software.
Completed coding for:
attribute command library,
modified libraries to accommodate changes needed by continued development.
2. Completed testing set/get methods for attributes in DHE and PAN.
3. Completed coding on ppx Commands.
4. Continued software testing using actual aladdin Hardware test set.
5. Completed testing Sequencer code Download routines.
6. Tested ppxPass command.
7. Tested setMode and arr, exp, idp and dld Config commands.
8. Worked on procedures for initialization and setup of PAN.
9. Continued efforts to test multiple process coordination in PAN.
10. Discussed DHS interface.
Phil Daly
10% overhead
10% holidays
20% MONSOON
60% NEWFIRM
On MONSOON, there was some tidying of code in relation to testing out the full up system. Still some way to go since we
can only get at the hardware in the morning. Some discussion with Ken Mighell regarding his Beowulf cluster and
NEWFIRM data rates - passed the gist of this (that Ken could have a DHS pipeline up and running by April) to David
Sprayberry. Attended an acrimonious DHS interface meeting (and took along a wet sponge and a towel).
NEWFIRM now has infrastructure for NOCS (common code used by various TCL software suites), a complete NOHS and a
first cut at NDGI. Also received the SDT (survey definition tool) from Martin Folger at UKATC and installed it but not
looked at it in detail yet. Chaired a meeting of the NEWFIRM software group - main plan is deferred to January because of
the holiday period.
Shelby Gott
I've completed all of the requested improvements in the MONSOON
Engineering Console:
1. Added "memory configuration" to the configuration window.
2. Added the use of the "ppxDump" command to get a list of categories, then to get lists of variables in each
category from panDaemon. Provided value display and entry fields for each variable.
3. Added a tcl interpreter to the command line, so users can type PPX or tcl commands.
I've installed this latest version on "decapod", and am waiting for user comments.
Compiled the Bench GUI successfully on "indus". Added a menu selection for the "sparsePak" fiber cable so that its focal
ratio and core diameter can be used when calculating minimum camera distance and image size. Testing with the real
spectrograph is planned for the Jan 5 - 7 T&E.
ETS Projects & Departments
12
December 2003
Observatory Software Engineering (OSE) Group (cont.)
Discussed requirements with Charles for a data acquisition system to display WTTM x-y values. This looks like it might be a
good embedded ethernet application, so I've been trying out the Ethernut board that I acquired last February. So far, I've
compiled and tested a sample application using both Windows- and Linux-based development tools.
Looks promising.
Bob Marshall
Projects:
 DVD Writers: At the 4-meter, built, installed, and tested the software (dvdrecord) for the DVD writer on 'tan'. A 4meter observer tried to use DVD+R media in the drive, but after tests on the downtown system I concluded that the
software we use only supports DVD-R media. The observer switched to DVD-R media and had no problems.
Operations:
 At the WIYN T&E tested a configuration using VNC that fixes the color map problem with 'ximtool' that resulted
after the upgrade of 'sand' to RedHat 7.3. After testing with different window managers and parameter settings had
to return the system to RedHat 6.2 due to a keyboard focus problem with the new configuration. At the WIYN
Software meeting we decided to provide 'ds9' as the default image display so that we can proceed with the 7.3
upgrade. A new version of 'ximtool' which supports 24-bit displays is due in the next few months.
 Fixed the "LTO Report" web page on "rose".
 Answered questions from observers about printer access and Linux graphics setup.
Maintenance:
 Coude Feed: printer problems.
Other:
 Completed performance evaluations.
 Processed several orders: DVD media, 120GB disks, software for DIMM support, laptops.
 Took 2 weeks vacation.
Dave Mills
[See January 2004 report]
Peter Ruckle
 The Phoenix SOAR interface is now functional. It can be run from the motor interface command line. The next
step is to write tcl code that can be run from wfire. Code from other similar mechanisms can be used and modified
for this purpose. The last step is to modify the config files for the telescope and run it at SOAR. This probably
won't happen until the second half of 2004 at the earliest.

Clean up efforts are still hanging around for GNIRS. There is some testing to be done by GEMINI and possibly
some further work on my part. Again, this should only take a few days.
ETS Projects & Departments
13
December 2003
Risk Management (C. Gessner)

A Kitt Peak employee reported falling from a slippery surface that cause bruising to the back and arm, December 28.
A workers compensation claim was filed and the employee is seeking a precautionary diagnostic medical evaluation.
At present, this case is considered first aid. Anti-slip material will be applied to the surface.

Due to the annual floor cleaning, various aluminum blocks from the instrument shop were moved to the service yard
on December 17, 2003. It was noticed that the stock was missing that afternoon. An E-mail was sent out to
Tucson_All describing what was taken. Three NOAO employees responded and stated that they observed a
contractor loading material into a vehicle. After investigation and without physical evidence, it was determined that
the contractor’s employees were the likely suspects. The owner of the company was notified and the owner took
appropriate disciplinary action. It is estimated that the value of the aluminum was $550.00 and has not been
recovered.
Items accomplished this month:

Assisted STScI’s Ms. Gene Bryant with the classification and reporting requirements of an
occurred at their Maryland facility in December.

Completed the “Specifications for Unarmed Security Services” for the Tucson facility and thanks to Christine Stone
the contract was completed. A pre-bid meeting was held on January 19, 2003, with five bidders attending. Bids are
due January 14, 2004.

Nine employees representing Kitt Peak Facilities, Kitt Peak Instrument Specialists and four U of A employees
attended the eight-hour Kitt Peak Crane and Rigging course on December 10.

Provided an ergonomic review with recommendations for one of our employees. It appears that the employee has
gained relief by implementing some of the recommendations.

Provided safety advisement and overview for the LSST office additions in the Tucson M1 area.

Established a contract with a vendor that will aid in our compliance with 29 CFR 1910.134 Respiratory Protection
Standard. The relatively new standard requires completion of a confidential Respiratory Protection Medical Form
by employees that are respirator users, review of the questionnaire by a physician or licensed health care
professional who will make the determination as to whether an employee can use a respirator and whether a follow
up medical examination is required. The vendor is also capable of providing respirator fit testing. Employees that
use respirators will be notified and schedule for the review in the coming months.

Provided consultation and procured personal protective equipment and oil containment material needed for glass
cutting in the Optics shop.

Kitt Peak and Tucson underground gasoline storage tanks were tested for tank tightness on January 16, 2003 as
required by the Arizona Department of Environmental Quality. All tanks passed.

Properly disposed of 160 pounds of burned out fluorescent light bulbs from Kitt Peak and Tucson. The light bulbs
were sent to a recycling facility that makes new light bulbs.

With the help of CFO staff, we assumed the role of meter officers and ticketed thirty-two illegally parked vehicles in
NOAO parking lots during the month of December.

As the secretary of the American Society of Safety Engineers, participated in the development of a “Competent
Persons – Safety at Heights” seminar that will be held in Tucson, March 3-5, 2004. Three NOAO employees have
been identified as possible attendees.

Consulted and worked on a number of other risk management issues including issuing of key cards, safety glasses,
department file backup, restocking of medical and safety equipment, oxygen sensor for the Penn State project,
preparation for the possibility of the management of radiation sources due to future projects, and attempting to
recover funds for minor damage to a parking lot fence by a third party.
ETS Projects & Departments
14
industrial injury that
December 2003