Download Project Profile Document Project Profile Document FONERWA

Project Profile Document
FMT financed
FONERWA
designed
for
For Internal Purposes Only: To be Completed by the
by Fund Manager
Date Received: _________________
PPD Code: __________________
Prior Submissions? (Old PPD
Date Comments Sent: ____________
Code):______________________
Thematic Financing Window: _____________________________________
FONERWA Entry Point: ___________________________________________
Green
Amber
Red
|1
Project Profile Document
National Climate Change and Environment Fund (FONERWA)
Project Profile Document (PPD)
COVER SHEET
(Attach this sheet to the front of your submission. Please do not exceed one A4 side of
paper)
Project Title
IBISI BYA HUYE FOREST PROTECTION PROJECT
Project Summary
This project will introduce forest management measures aimed
(In 75 words or less please
at mitigating local community entering in ibisi bya Huye forest,
summarise what your project
locating in the western part of Huye District which hold many
is about)
sources of catchments with a link to Akanyaru and Nyabarongo
rivers and different culture values, for the purpose of searching
firewood, charcoal, medicinal plants and handcraft products.
This project will result to the creation of buffer zone of 3600ha
around the famous chain of mountains named Ibisi bya Huye
forest by providing to local community some of products from
the forest outside of the forest while the forest regeneration will
provide improved livelihoods diversification alternatives and the
culture value will be a plus to attract tourists.
Anticipated Start Date
4/08/2015
Project Duration (in months)
36 months.
Name of Lead Organisation
Huye District
Type of Organisation which
Government Institution
best describes the Lead
Non-Governmental Organisation (NGO)
Organisation
Private Sector Enterprise
(please select only one box)
Academic Institution
FONERWA designed for
FMT financed by
Reporting | 2
Project Profile Document
Other (please specify)
Partner Institutions
APROJUMAP, Club IBISUMIZI
Full Office Address
Huye District, P.o Box 35 Butare
Website: www.huye.gov.rw
E-mail : [email protected]
Website Address (if
www.huye.gov.rw
applicable)
Contact Person (the person
Name: KAYIRANGA MUZUKA Eugène
who will have ultimate
Position: Mayor of Huye District
responsibility and be
Email: [email protected]
accountable for delivering
Tel: 0788414867
this project)
FONERWA designed for
FMT financed by
Reporting | 3
Project Profile Document
National Climate Change and Environment Fund (FONERWA)
Project Profile Document (PPD)
(Please provide a complete answer to each question, even if the answer is duplicated
elsewhere. Sections 1-3 should not exceed four A4 sides of paper.)
SECTION 1: BASIC PROJECT INFORMATION
Q 1.1
Where will the project be implemented (National, Province, District)?
The project will be implemented in four sectors namely Gishamvu, Karama, Huye and Maraba
Sectors.
Q 1.2
Why is the project needed at this time, and why is funding being sought
from FONERWA (clearly state justification)?
Huye district is one of the districts in which Ibisi bya Huye Forest passes through and the
majority of the local community residing around it are poor and depend on it. It is exploited
through charcoal making, timber making, beekeeping, looking for medicinal plants and
handicraft products. However the activities said above lead to forest degradation.
Ibisi bya Huye forest is locating In the western part of the District with high undulating
mountains including the famous Huye mountain is incorporated in ibisi forest chain, it covers
1874 ha within four sectors such as Gishamvu, Karama, Huye and Maraba with the following
cells namely Nyumba, Nyakibanda, Ryakibogo; Kibingo, Buhoro, Bunazi, Muhembe,
Gahororo; Sovu, Nyakagezi, Muyogoro; Shyembe, Shanga, Kabuye and Buremera
respectively.
This forest is the origin of many water catchments and small rivers which flows to Mwogo
river in Maraba side (Huye DDP 2013-2018) and Migina which is a tributary of Akanyaru river
(Huye DDP 2013-2018)
However, Ibisi bya Huye Forest is facing a problem of ecosystem degradation due to soil
FONERWA designed for
FMT financed by
Reporting | 4
Project Profile Document
erosion and inappropriate conservation activities leading to reduced soil productivity. This
was noticed in the sediments deposition in Mwogo, Kadahokwa and Migina water body
which flows to Nyabarongo and Akanyaru respectively resulting into river siltation and as
shown by EICV3, 2010- 2011, and a high number of population depend on biomass energy in
Huye district because above 95% of population use energy from biomass by charcoal making
and wood is the main source of energy for 99 % of the population, which leads to a massive
deforestation.
In addition to that excessive deforestation, the western part of the District is a high
undulating mountains including the famous Huye Mountain with an altitude of more than
2000m. Huye District is characterized by sub equatorial temperate climate with an average
temperature fluctuating around the 20°C and an average annual rainfall is 1160 mm ( Huye
DDP 2013-2018).
All of these issues are aggravated by lack of anti – erosion infrastructures (Terraces) and lack
of soil retention vegetation which lead to severe rill, gully (Ravine) and stream bank erosion
resulting in sedimentation of Mwogo and Migina rivers.
Because of deforestation (which is a serious problem in ibisi bya Huye forest) caused by local
community. The poverty of local community facilitates the searching of charcoal, timber
harvesting, medicinal plants and beekeeping. However the flooding and landslides which are
accelerated by lack of soil retention vegetation in the forest (Huye DDP 2013-2018). If this
problem of ecosystem degradation due to the deforestation is reduced, the Ibisi bya Huye
forest will be used sustainably to provide better livelihoods for the communities living in
those areas.
Huye will receive tourists coming in ibisi forest for culture value and tourism income is
valuable and need to be promoted through environment protection measures like this
project. Funding is being sought from FONERWA because the project objectives are very
much in line with the purpose of FONERWA, including supporting sustainable management of
FONERWA designed for
FMT financed by
Reporting | 5
Project Profile Document
natural resources. In addition, Huye District has identified this problem of deforestation and
soil erosion as one which causes the Ravines formation, rivers siltation linked to Nyabarongo
and Akanyaru and loss of culture values affecting the local communities and takes it into
account in its DDP and district around the forest measures (Huye, Nyamagabe and
Nyaruguru) as a real issue to tackle but budget limit is the barrier.
Q 1.3
What specific change is the project intended to achieve (clearly state
specific objectives and expected results, and choose at least one indicator
from FONERWA’s M&E framework that will be improved as a result of the
project)?
The overall objective of the project is to to protect Ibisi bya Huye forest mountains, to
prevent soil erosion and to improve the water quality sources as the origin of many small
rivers flow to Mwogo and Migina rivers. This objective leads to climate change in line with
Huye DDP 2013-2018, ENR Sector strategy and EDPRS 2.
The specific objectives:
Objective 1: Soil erosion reduction in cells bordering IBHF (Ibisi bya Huye Forest) through
progressive terraces development on 3600ha and agroforestry trees plantation in the area
where all those terraces are being developed.
The expected results: The population around the forest will obtain easily the firewood,
charcoal and timber without entering the forest. Beside this the developed progressive
terraces will contribute to the retention of fertile topsoil on hillside while the nitrogen fixing
agroforestry trees (like CEDRELLA CERRATA) will help to increase soil fertility and their foliage
will be an additional value as a fertiliser of that soil. All of these will result in increased
agriculture productivity to use efficiently the arable soil available while avoiding environment
degradation.
Indicator 1: Number of ha of progressives terraces developed
FONERWA designed for
FMT financed by
Reporting | 6
Project Profile Document
Indicator 2: Number of ha of agroforestry trees planted
Objective 2: Cooking stoves construction.
The expected result: this project will promote Conservation and protection of IBHF under use
of few firewood from their own agro-forest trees and this will read local community to
consider the forest as their own. Livelihoods will be diversified through rational exploitation
of agroforestry trees by harvesting timber, charcoal making, and firewood.
Indicator: Number of households with new constructed cooking stoves.
Objective 3: Ravines rehabilitation
Expected results: The Ravines formed from erosion from the forest will be rehabilitated
under bamboos plantation, so this will serve in water purification will local community will
harvest them for handcraft purposes.
Indicator: Number and hectares (ha) of ravines rehabilitated.
Outcome 1. Ibisi bya Huye forest protection in Huye District enhanced
Outcome Indicator 1.1. Number of ha of progressive terraces developed
Outcome Indicator 1.2. Number of ha of agroforestry trees planted
Outcome Indicator 2. Number of new cooking stoves constructed
Outcome Indicator 3. Number and hectares of ravines rehabilitated
Therefore other indicators will be observed:
a) Number of green jobs created (based on gender, youth and Ubudehe categories)
b) Number of households upgraded within the UBUDEHE categories
Other details and indicators will be fully developed at the PD stage
Q 1.4
Tick the boxes that best describe the purpose of your project
1. Conservation
Ecosystem Rehabilitation
and Sustainable
Sustainable Land Management
FONERWA designed for
FMT financed by
Reporting | 7
Project Profile Document
Management of
Integrated Water Resources Management
Natural
Sustainable Mining and Quarrying
Resources
Sustainable Forest Management
Promotion and Protection of Biodiversity
2. Research &
Renewable Energy and Energy Efficiency
Development
Pollution Management
and Technology
Water Storage, Conservation and Irrigation Technologies
Transfer and
Applied and Adaptive Research (Agro-Forestry, Waste, Urban Planning)
Implementation
Disaster Risk Reduction
Data Collection, Monitoring and Management Information Systems
(MIS)
3. Environment
Strategic Environment and Climate Assessments (SECAs)
and Climate
Sector specific (or national) adaptation and/or mitigation
Change
Support to implementation of cross-sectoral integrated planning (e.g.
Mainstreaming
IDP, VUP)
Q 1.5
What is the methodology and approach to be used by the project to
achieve the specific objectives described (describe briefly the main
activities)?
The methodology and approach to be used in this project to achieve the specific objectives
are the community approach combined with GoR tendering methods complying to the Law.
The overall objective of the project is to protect Ibisi bya Huye forest mountains, to prevent
soil erosion and to improve the water quality sources as the origin of many small rivers flow
to Mwogo and Migina rivers by developing progressive terraces, planting agroforestry trees
in land where progressive terraces are being developed and to rehabilitate by planting
bamboos along the ravines surface for better filtration of water flow in order to reduce water
siltation while avoiding the water level drop in linked rivers. The project will also allow the
FONERWA designed for
FMT financed by
Reporting | 8
Project Profile Document
creation of green jobs to reduce the vulnerability of the beneficiaries to climate change in
line with Huye District Development Plan 2013-2018, and Rwanda green growth Strategy.
To achieve specific objectives, the following activities will be used:
1. The project will look to engage local community especially the youth, environmental
committees and environmental cooperatives in the implementation of the project.
The community will be trained on the forest protection to avoid deforestation, and
better soil erosion control practices will be highlighted along with their benefits such
as increased soil productivity, reduced crop destruction and other socio-economic
benefits of soil erosion control techniques.
2. In order to increase the agroforestry technique, progressive terraces will be developed
and agroforestry trees will be planted where those terraces will be developed. For
sustainability, the community approach combined with tender procedures will be
favoured to increase economic income of the local population while promoting their
adaptive capacity to get firewood, timber product, charcoal, animal food and by
preventing soil erosion problems even siltation of rivers.
3. In order to ensure the sustainable maintenance of anti – erosion infrastructures
maintenance (terraces and agroforestry trees), land owners where terraces and
agroforestry trees were developed, will be trained on environmental conservation
strategies and they will be made accountable for its supervision as they will benefit
from it. This will increase public ownership as some community representatives will be
invited in the steering committee as permanent members.
4. In order to rehabilitate the ravines, there will be plantation of bamboos and to
reinforce its filtration capacity. In fact the rehabilitated ravines will be in line of
mitigating human accident while promoting handcraft activities to be sold to tourists
coming visiting the cultures values such as ibisi bya Nyagakecuru when the forest
FONERWA designed for
FMT financed by
Reporting | 9
Project Profile Document
protection is enhanced.
5. In order to minimise firewood used by local community the cooking stoves will be
installed in all households of cells in touch with the forest said above. They will use in
cooking the agro-forest trees planted in their own farmland.
The indicator related to improved livelihoods will be measured by the number of green jobs
created and the number of employees upgraded within the UBUDEHE categories. The
UBUDEHE category refers to the categorization of people based on their level of living
standards, there are 6 categories and the poverty increases in the descending order (the
poorest are in the 1st category while the richest are in the 6th).
6. In order to better management of the project, there will be a design of a monitoring
and evaluation framework plan and risk management plan based on the stated
indicators of the objectives in Q.1.3. And the project will be managed by hired staff
experienced in natural resources management field that will be focusing only on the
project.
7. There will formation of a steering committee which has always been proven to be
effective in carrying out the monitoring and evaluation to ensure the project
effectiveness.
8. In order to ensure the impact of the project to local people and natural resources
(water, soil and forest), a baseline survey will be conducted at the beginning of the
project and the results obtained will be compared with results measured at the end of
the project (for example: The area deforested survey will be compared with the one
measured at the end of the project) to know how well has the project achieved its
objectives.
Q 1.6
Who will be carrying out the project activities (if submitting in partnership
with others, describe which member will undertake which work)?
FONERWA designed for
FMT financed by
Reporting
|
10
Project Profile Document
Huye District will be leading and Undertaking project Implementation, drawing an expertise
from other institutions if necessary. There will be a project coordinator and three technical
specialists.
One technician will be in charge of progressive terraces development activities and make sure
if they are technically and scientifically sound.
The second technician will be in charge of ravines rehabilitation activities and trees
plantation; he will focus on recommended species and maintenance of agroforestry trees.
The third will be in charge of cooking stoves construction, mobilisation of local community on
cooking stoves importance and training of local communities on their maintenance.
Finally, the activities will be done in close cooperation with Gishamvu, Karama, Huye and
Maraba sectors executive secretaries.
The project coordinator will supervise and compile reports of all the project’s activities and
ensure good collaboration of all stakeholders and effectiveness of project activities to meet
the overall objective.
Q 1.7
What is the experience of the team that will be carrying out the project
activities (briefly explain project management experience and technical
expertise)?
1. District staff has the relevant project administration, coordination and technical capability
to undertake this kind of project. They have huge experience in managing annual budget fund
over 1 billion Rwandan francs allocated to similar activities, therefore there is no doubt the
project fund will be well managed.
2. The project coordinator and the 3 technical specialists to be recruited must have skills in
land management, general agriculture, energy and forest and ecosystem conservation or
environment management.
FONERWA designed for
FMT financed by
Reporting
|
11
Project Profile Document
3. APROJUMAP as Non-Governmental Organisation will support Huye District in the project
coordination and has experience of working in environmental conservation related activities
such as progressive terracing development and agroforestry trees plantation.
Q 1.8
How will monitoring and evaluation of the project be undertaken?
The monitoring and Evaluation (M&E) of the project will be carried out by the steering
committee composed of the main stakeholders to be identified at the PD development stage
and the local government authorities. It will be based on the logical framework and on an
output - outcome - impact pathway model developed with stakeholders. M&E activities will
take place at different stages of the project implementation namely on a daily basis (by the
project staff and partners), 6 months, Mid-term M&E and final evaluation of the project
depending on FONERWA procedures. The reporting process will be the source of data to be
evaluated. It is the M&E process which enables the adaptive feedback management strategy.
The Logical Framework Matrix of the proposal document will provide performance and
outcome indicators of the project implementation along with their corresponding means of
verification. These will form the basis on which the project’s M&E system and action plan will
be built. The baseline information collected at the start of the project will give additional
indicators to that indicated in the log frame of this project. The GIS tool will be used to
monitor physical inputs in place such as area of terraces developed, trees planted or ravines
rehabilitated.
SECTION 2: SATISFACTION OF ELIGIBILITY CRITERIA
Q 2.1
Eligibility Criteria 2: How will the benefits of the project be sustained after
FONERWA funding comes to an end?
The activities undertaken during the project duration will put in place trees and land
resources management practices that will provide benefits for many years to come.
Involvement of the local community, which will gain from the capacity building about the
project’s activities importance, will allow for maintenance and supervision measures.
FONERWA designed for
FMT financed by
Reporting
|
12
Project Profile Document
The project implementation design will be made in a way to increase stakeholders ownership
especially the local community who will benefit directly from jobs created, tourism attraction
income, sustainable harvesting of bamboos and sustainable forest management under this
promotion of cooking stoves. The reason why even the supervision of planted trees and
developed terraces will be given to the community representative to increase not only their
ownership but also their accountability to the project implemented activities.
And when the benefits of the project such as reduction of deforestation, availability of
firewood, charcoals, timber and increased soil productivity will be clearly demonstrated
through regular reports, then the local community will not only own the project but will
sensitize to neighbouring communities on different forest management techniques and by
changing their awareness toward forest conservation.
Q 2.2
Eligibility Criteria 3: How will you ensure good value for money (VfM) in
your proposed project, and how will the results be measured (refer to the
VfM guidelines and briefly describe how you will use the VfM framework
approaches to demonstrate, measure and assess VfM under the categories:
Economy, Efficiency and Effectiveness)?
The value for money will be ensured as project is intended to determine and implement
priority climate change adaptation activities in ibisi bya Huye forest in order to build the
awareness and adaptive capacity of the communities and protect forest.
a).ECONOMY
Inputs will be procured using the Rwandan Government Procurement Procedures as outlined
below:
i. A procurement plan will be prepared using government procedures.
ii. The invitation to tender will be published for 30 days,
iii.The tenders will be opened in a meeting with all the applicants and the Tender Committee,
FONERWA designed for
FMT financed by
Reporting
|
13
Project Profile Document
v. The tender committee will evaluate the bids and recommends the successful bidder
vi.The provisional result will be communicated to all the applicants,
vii. The applicants will have 7 days to appeal the decision, and then a final notification will be
sent to all the applicants;
viii. If a guarantee is required, the successful bidder will have 15 days to secure it,
ix. Then the Contract negotiation and signing follows.
Various procurement procedures will be applied depending on the nature of the tender.
b) EFFICIENCY
The overall objective of the project is to the project is to enhance the protection of Ibisi bya
Huye forest mountains, to prevent soil erosion and to improve the water quality sources as
the origin of many small rivers flow to Mwogo and Migina rivers by developing progressive
terraces, planting agroforestry trees in land where progressive terraces are being developed,
installation of cooking stoves among all community residing around the forest and to
rehabilitate by planting bamboos along the ravines surface for better filtration of water flow
in order to reduce water siltation while avoiding the water level drop in linked rivers.
The project aims to protect ibisi bya Huye forest, increase soil productivity, to contribute to
the water quality poured in Mwogo and Migina rivers to contribute to Akanyaru and
Nyabarongo water quality without forgetting that this reduced siltation for benefit of the
hydropower plant built on Nyabarongo river.
The right inputs to produce the high quality of the outputs will be procured. The project
management team will ensure that those inputs are processed efficiently to generate the
desired outputs. With the help of a well planned M&E framework and risk management plan
to be developed at the PD development stage, the inputs will be enabled to a produce the
expected outputs. Furthermore, the project Cost Benefit Analysis will be calculated as part of
PD development and Net Present Value and Benefit-Cost Ratio estimated.
c) EFFECTIVNESS
FONERWA designed for
FMT financed by
Reporting
|
14
Project Profile Document
In order to meet the project objectives, the project management staff will be recruited and in
collaboration with the main stakeholders, they will work together as to achieve more in a
sustainable manner. Once the logframe is finalised in the PD stage, some Outcome indicators
will be selected to measure effectiveness (project steering committee quarterly evaluation
ensuring effectiveness of the project following M&E plan, the risk management plan will be
useful too).
Outputs the project will contribute to achieve are the following:
Output 1: Soil erosion control increased through establishment of progressive terraces on
3600 ha and agroforestry trees plantation on land where terraces are being developed
Output 2: Number of new cooking stoves constructed among households
Output 3: Number and hectares of ravines rehabilitated with bamboos plantation and shrubs
Output 4: Project grant managed efficiently
These output indicators will be measured to ensure the effectiveness:
 Number of Ha of progressive terraces established
 Number of Ha of agroforestry trees planted
 Number of Ha and ravines rehabilitated
 Number of cooking stoves constructed
 Number of green jobs created,
Q 2.3
Eligibility Criteria 4: Who are your stakeholders? Have they been consulted
and how will they be involved in the project execution?
The most important primary stakeholders are the local communities who will benefit directly
from the project and influence it both ways, and then the influential stakeholders are
APROJUMAP (a Non-Governmental Organisation), Club Ibisumizi, Government institutions like
Rwanda Natural Resources Authorities, REMA will be consulted for best practical knowledge
provision.
Local communities as most important stakeholders were the first to raise their voice about
FONERWA designed for
FMT financed by
Reporting
|
15
Project Profile Document
the problems of deforestation in ibisi bya Huye forest and contributed a lot by providing ideas
from which the development of this PPD is based on. During the project implementation,
local communities will contribute in terms of labour to realise all activities of the project.
APROJUMAP as a strong stakeholder has been consulted and has strongly contributed to this
PPD and will support Huye District in the project technical assistance (especially in
progressive terraces development and agroforestry trees planting) and public awareness
raising.
Club IBISUMIZI was consulted for tourism based on mountain sport and culture values of
Nyagakecuru histories. Club IBISUMIZI has in its plans the promotion of tourism in this forest
(mainly Nyagakecuru site).
RNRA and REMA are the knowledgeable institutions in the environment management matters
and have a huge experience in forest management and are government institutions for policy
making. Further consultation to REMA and RNRA will be conducted during the full project
development design.
FONERWA is the funding partner who will be providing financial support and project design
facilitation support for a quality Project document because they have a great reputation in
that matter with the FONERWA project.
Q 2.4
Eligibility Criteria 5 & 6: How have you ensured that proposed activities are
in line with national, and/or local strategies and that your project conforms
with Government legislation? Does the project build on existing activities?
The importance of climate change adaptation and Environment protection is clearly stated in
the national Economic Development and Poverty Reduction Strategy (EDPRS II). And this
proposal is strongly in line with the government priority especially EDPRS II in its thematic
priority areas 1 and 2. In the District Development Plan (DDP) of Huye, there are activities
FONERWA designed for
FMT financed by
Reporting
|
16
Project Profile Document
related to forest management, soil erosion control like trees plantation and terraces
development (Progressive terraces) which are planned to be done in the Huye District while
water bodies sedimentation is also a concern to water ecosystems as stated in the DDP.
The project comes to complement the efforts being made by the district to enhance forest
management, reduce soil erosion and increase soil productivity while also taking into account
to increase agriculture productivity.
SECTION 3: YOUR SUPPORT NEEDS
Q 3.1
What is the likely cost of the project (RWF or USD; disaggregate by capital
and recurrent expenditure)?
The global cost of the project is 1,686,780,000 Rwf. At least 90% is the capital expenditure
and 10% is recurrent expenditure.
Q 3.2
How much of the expected cost of the project are you seeking from
FONERWA? (%) ?What are the other expected sources of financing?
The expected cost of the project from FONERWA is 90% which equals to 1,518,102,000 Rwf.
In addition, funding will be made available from GoR ordinary budget.
Other source of financing (10%) is Huye District which equals to 168,678,000 Rwf.
Q 3.3
What information, training and support would your organisation need to
develop a high quality full Project Document (PD) and/or to implement the
Project?
In order to develop a quality Full Project Document, Huye District will seek technical support
from FONERWA on value for money framework and FONERWA logical framework in general.
Further PD development facilitation will be helpful.
FONERWA designed for
FMT financed by
Reporting
|
17