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DUTY STATEMENT SECTION A: GENER AL I NFORM ATIO N Title: Project Officer Group: Resources and Energy Division: Mineral Resources Branch: Exploration Data Management Occupant: HRMS record number: BM5631 File reference: Classification code: ASO-2 Type of appointment: Ongoing Term temporary contract (up to 2 years) Term contract (up to 5 years) Casual ESSENTI AL QU ALIFIC ATIONS To be considered for these duties it is essential that you have the following: Nil CONTEXT OF THE JOB Why the duties exist and where they fit within DMITRE and/or industry; their scope, responsibilities, accountabilities; etc. The Government of South Australia recognises the importance of our minerals and energy resources sectors in underpinning the State’s future economic prosperity through increased business investment, regional development and employment opportunities, balanced against key environmental and social objectives. Currently more than $1.1 billion is invested annually by mining and petroleum exploration companies in South Australia with over $200 million collected annually in mining and petroleum royalties. The Department of Manufacturing, Innovation, Trade, Resources and Energy (DMITRE), through the Resources and Energy Group (RE Group), is the State’s economic development agency responsible for the investment attraction, management and regulation of South Australia’s mineral and energy sectors. The focus of the Department and RE Group is to drive the sustainable and wholistic economic development of South Australia’s mineral and energy sectors and ensure the State realises and maximises the benefits in terms of employment growth and investment. Within this context the RE Group internationally leads the best practice management of South Australia’s mineral, petroleum, gas, greenhouse gas storage and geothermal assets, including streamlined regulation of exploration and mining activities that attracts investment and delivers outcomes of sustainable benefit and prosperity. To attain this goal mineral and energy resource companies need to achieve a social licence to operate from the community as part of establishing effective long term working relationships with all stakeholders. In this case, community confidence in the industry’s overall performance and a demonstrated commitment by companies to best-practice environmental management is paramount. The RE Group takes a leadership role in ensuring that industry and the community work together cooperatively and openly in good faith to develop and achieve mutually acceptable outcomes which are strictly enforced by government. The Mineral Resources Division (MRD) within the RE Group is responsible for driving mineral exploration and increasing the future social and economic prosperity of South Australians through ensuring the sustainable development of South Australia’s mineral resources. The Exploration Data Management (EDM) team works within the Mineral Tenements and Exploration Branch and aims to be a significant force in promoting South Australia’s prospectivity in the global market place. The broad purpose of the Branch is to collect, interpret, and disseminate geoscientific information in order to attract and facilitate sustainable mineral exploration and development across the state. The Branch also provides geoscientific advice in formulating policy on State resource and land use. The Project Officer, EDM works within a diverse, multi-disciplinary team that is primarily responsible for managing or developing MRD data and information for the promotion of SA’s prospectivity in the global market place. There are a number of pressures and challenges that the team will manage over the next 12-18 months, including matching and developing financial and human resources to meet the needs of a continuously changing technical and business environment, and responding to an increasing requirement to participate in state-wide and national projects, and to manage the impact of financial constraints related to the increase of exploration data being available on-line. Working within this context, the Project Officer contributes to an enhanced understanding of the State’s geological framework and mineral resources potential, and an improved perception of its prospectivity, by compiling and providing open file data and information which is tailored to meet the needs of a wide range of local, national and international customers and stakeholders. In this capacity, the position is responsible for coordinating the collation and integration of new data and concepts, and digital company report data, with other digital open file data in GIS packages, to support the provision of additional information over target areas, and to assist companies in decision making processes related to exploration and prospectivity. REPO RTING/WORKI NG REL ATIONSHIPS To whom the person reports; staff for whom the person is responsible; and internal and external working relationships. The Project Officer reports to the Team Leader Exploration Data Management team. The position is required to work primarily under minimal supervision and also: Works closely with other members of the Mineral Resources Division; Develops and maintains strong industry/stakeholder networks; Collaborates on different projects with GA, other government agencies and universities; Represents and promotes GIM at conferences/workshops state wide. SPECIFIC REQUI REMENTS eg OHS&W, Act/Award, location, travel requirements, frequent overtime, etc. The position is located in the Adelaide metropolitan area. Work outside of normal office hours may be required. The incumbent will be required to maintain a safe working environment by adopting appropriate hazard management practices consistent with the role. *The incumbent will be expected to uphold the ethical behaviour and professional integrity standards as contained in the Public Sector Act, 2009. SECTION B:RESULTS TO BE ACHIEVED The outcomes, outputs, services, tasks and products arising from the duties. DATA AND RECORDS MANAGEMENT Geoscientific Databases, and exploration data records, are effectively managed and continually improved to reflect the changing functionality of systems, and to meet the business requirements of industry, the university sector and the agency. Accurate and timely data and information is provided to a wide range of stakeholders and customers, including other government agencies, industry, and the university sector, in order to support decision making relating to land use and exploration. Assistance is provided to ensure the accessible and user friendly delivery of data and information that is contained within the digital exploration reports database (SARIG), to a wide range of customers. A range of confidential data is identified, managed and protected, and networks and processes for the acquisition of data from a variety of sources (such as Government, university projects, and exploration companies) are efficiently maintained. Assistance is provided for the management of targeted report and document acquisition programs that are designed to augment and improve existing information coverage over target areas, including the provision of support for related project design, resources development and timing requirements. Coordination is delivered for the collation and integration of new data and concepts, and digital company report data, with other digital open file data in GIS packages, to support the provision of additional information over target areas, and to assist companies in decision making processes related to exploration and prospectivity. Support is provided with the receipt and administration of exploration company confidential expenditure reports, annual technical reports and associated technical data. Systems and processes are in place to regularly monitor the integrity of data, and the quality/timeliness of products and service delivery, to ensure that all exploration documents and records are captured, accessible and archived, and that metadata files are accessible and up to date, including the provision of support for the identification and address of issues and problems. Data sets and relevant systems are reviewed; monitored and maintained, and new data is acquired and verified, as appropriate, for integration into the database. Assistance is provided for the delivery of appropriate user training and advice, to internal and external stakeholders, in order to continually improve access to new technologies and datasets. Assistance is provided for assessment of software, hardware, and technical advances to ensure their relevance and effectiveness to the business and recommendations are made to the Program Leader, as appropriate. DATA, INFORMATION AND PROMOTION PRODUCTS A range of information, data and products, that are related to open file exploration reports, are effectively managed and made accessible in order to promote SA’s prospectivity, and to assist stakeholders in exploration and land use decision making processes. The information needs of customers are interpreted, and data is manipulated, extracted and tailored in order to produce high quality and accessible information and data packages for targeted areas of the State. Historical company report data is reviewed for omissions, and re-interpreted to increase the geological knowledge base for the State. Report and data package compilations are prepared to inform industry of the current status of minerals and petroleum exploration over target regions in South Australia. Reports, publications and articles, which promote the results of projects, are scanned and converted to compliant formats using Acrobat and OCR applications, for delivery electronically via the internet or on CD/DVD rom. All geo-scientific information is delivered to a high quality and in a timely manner, and customer feedback is monitored to identify opportunities to improve products and service delivery. SECTION C: CAPABILITIES PROFILE CAPABILITIES BEHAVIOURS Demonstrates an appreciation of the minerals industry and its broad direction and key stakeholders. Demonstrated ability to use a full range of PC applications including Microsoft Office suite and database applications including Outlook. Demonstrates a good understanding of records management principles and procedures, e.g., MERFF, SAMREF, wide format scanning equipment, OCR and PDF imaging applications. Relates confidently to people at all levels of industry. Initiative Recognises what needs to be done and does it independently without prompting; identifies opportunities for new initiatives; anticipates problems and takes action. Relationship Building and Maintaining Develops productive working relationships with peers, staff and stakeholders by initiating contact, building rapport, understanding needs and delivering to expectations; demonstrates genuine interest; develops trust through openness, honesty, confidentiality and follow through. Performs tasks with enthusiasm and motivation. Looks for more effective ways to ensure work is completed. Predicts what is required and takes action to achieve results. Confidently works in a self-directed and self-motivated manner. Actively works to develop relationships, relating easily with people at all levels. Responds to staff and colleagues in a timely and courteous manner. Competent and comfortable in dealing with people. Shows tact and diplomacy in dealing with people. Communication Skills Communicates easily in interactions with others, and conveys information clearly in written communications and documents. Communicates actively accurately and effectively both verbally and in writing. Communicates own position clearly and assertively. Seeks to understand the viewpoint of others, asks questions to clarify meaning, where necessary and conveys to the other party just what they have understood. Conveys technical issues in simple, non-technical language and relevant to the needs of the customer. Understands the work of the group and demonstrates commitment to team goals. Responds to requests for action with a positive attitude. Actively contributes to team activities and group meetings. Works effectively in a team environment. Is adaptive and responsive to change. Willingly adopts different approaches in order to achieve results. Changes focus and gives full attention to current requirements Accepts changes in job role and work load in a positive manner. Is organised and careful in their work. Verifies information. Produces work that is accurate. Checks and monitors own work. Achievement Orientation Sets and achieves individual goals; manages workload and plans ahead to meet deadlines, accomplishing the results desired. Meets deadlines and other targets. Follows through with commitments. Takes responsibility for personal performance. Consistently monitors and records project milestones. Planning & Organising (Work Mgmt) Sets own work priorities, uses tools (eg. calendar, files charts) and time efficiently to meet work objectives. Works flexibly and hard to meet deadlines. Manages own time in an efficient and effective manner. Prioritises workloads and allocates time appropriately. Demonstrates a flexible approach to unplanned events and interruptions whilst maintaining focus on priorities. Professional & Technical Expertise Demonstrates a fundamental knowledge of the minerals industry and its broad direction and key stakeholders, and an understanding of records management principals and procedures. Team Work/Team Building Works cooperatively with others formally and informally in teams. Flexibility Adapts to changes in environment and in work demands, working effectively with a variety of situations and people. Attention to Detail Pays attention to detail to ensure one’s own work is timely, accurate and reliable. ENDORSED Manager’s name: .......................................................................................................................... Signature............................................................................................................................................. ____/____/____ Occupant’s name: ........................................................................................................................ If applicable Signature ........................................................................................................................................... ____/____/____ APPROVED *Chief Executive/Delegate’s name: ....................................................................................... *Executive (SAES) roles must have CE approval Signature ........................................................................................................................................... ____/____/____ * Ethical behaviour and professional integrity standards – Public Sector Act, 2009 DMITRE employees are expected to: • be honest; • promptly report and deal with improper conduct; • avoid conflicts of interest, nepotism and patronage; • treat the public and public sector employees with respect and courtesy; • make decisions and provide advice fairly and without bias, caprice, favouritism or self interest; • deal with agency information in accordance with law and agency requirements; • avoid conduct that will reflect adversely on the public sector; • accept responsibility for decisions and actions; • submit to appropriate scrutiny.