Download 011213 Head of Construction and Project Management

011213
Head of Construction and Project Management
UNIVERSITY SERVICES
ESTATES & BUILDINGS
Management Professional & Administrative
-GRADE 9
Job Purpose
As a key member of the senior leadership team the postholder will ensure the delivery of a range of
construction projects with a particular remit to introduce and embed the right skills and processes
across the department to ensure effective and efficient project delivery across a full range of size and
complexity. In doing so the postholder will make a key contribution towards ensuring the delivery of
the University’s strategic estates vision.in the context of an unprecedented capital investment
programme over the next ten years.
Main Duties and Responsibilities
Strategic Leadership
Develop and implement a strategic approach to the successful procurement and delivery of
construction projects (up to £10m per project). Ensure that the approach is customer focused and
allows full engagement of and, where appropriate, integration of stakeholders and other key services.
Introduce and embed a philosophy of partnership in the way the department delivers projects
demonstrated through effective stakeholder relationships, introduction of soft landings, performance
measures and continuous improvement.
Team Leadership
Shape and lead an internal team of project professionals and a range of technical consultants and
contractors in the delivery of a broad range of capital projects and major maintenance plans. This will
involve supporting colleagues in all matters relating to the occupation of property and ensuring
effective transfer of completed projects and properties to operations and other colleagues.
Develop and monitor a resource strategy ensuring an effective blend of in-house and external
resource.
Project Delivery
Personally lead, manage and delivery a range of projects ranging in size from minor works to £10m
plus projects. Ensure all projects are delivered on time, within budget and to appropriate quality
standards and that stakeholders are engaged throughout the project. Ensure the key stages of
development and delivery are undertaken in a timely manner and completely aligned with University
governance requirements. Regularly report performance, progress and finances and ensure accurate
reporting by all members of the team.
Ensure effective briefing of projects, development of business cases and effective hand over of
projects upon completion. Ensure that maintenance requirements, Government Soft Landings,
including BIM where appropriate, are embedded within all projects and that a whole life cycle
approach is taken when developing major capital and revenue projects.
Ensure that all projects are delivered in a safe manner complying with health and safety legislation
and reflecting best practice and legislative requirement.
Partnerships
Support the Colleges in submissions for grants and awards and be the lead professional expert
regarding development agreements, warranties, agreeing briefs and project monitoring.
Industry Engagement
Ensure effective engagement with construction partners and consultants on the framework, including
leading regular engagement events.
Change Management
Introduce a process of continuous improvement, ensuring that current practices and processes for the
delivery of projects are reviewed and best practice introduced. Measure performance against a set of
KPIs. Introduce a philosophy of customer service into project teams ensuring a consistency of
performance and approach across all members of the team.
Work with the Programme Office and Programme Manager, to test the proposed changes noting that
detailed processes may differ for the delivery of different types and scale of project while
acknowledging that issues like health and safety and environmental management should be firmly
embedded in all processes and procedures.
Contract Documentation
Assume responsibility for the preparation of relevant contract documentation, assisted by the Head of
Procurement and by internal or external legal resource when necessary.
Customer Service
Develop an ethos of customer service in the delivery of projects and represent the team in reporting to
the Programme Board on all projects and where relevant report to Project Boards and the University
Estates Committee.
Engage in a timely and appropriate professional manner with key stakeholders including Head of
College/School and Heads of other Professional Services.
Throughout the various stages of projects, support, guide and direct the relevant Project and
Development Managers and ensure that customer requirements are adequately briefed and
delivered. In addition take lead responsibility for ensuring that Schools, Colleges and University
Services receive an excellent service and engagement experience from the Capital Projects team and
that effective measures are in place to record and monitor this.
Measuring Performance
Ensure that all aspects of capital project activity represent best value for the University and that there
are demonstrable processes in place to support this. Responsible for establishing and monitoring key
performance indicators in relation to all the activities of the team.
Responsible for ensuring that the Capital Projects team produce relevant, accurate and timely reports
and information for a range of University purposes. In doing so work closely with the Programme
Office and Project Director for the main Campus Development.
Sustainability
Act as the professional lead within E&B on sustainability and develop the E&B strategic approach to
carbon reduction and sustainability, including assuming a key membership position on the Carbon
Management Committee.
Equality and Diversity
Act as the department champion in equality and diversity matters, including acting as the Universities
representative of DEG. Ensure across the Department that equality and diversity issues are
effectively considered in all design and service delivery.
To contribute to the enhancement of the University’s international profile in line with the University’s
Strategic Plan: Inspiring People – Changing the World
http://www.gla.ac.uk/media/media_410447_en.pdf
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential
A1 Professionally qualified with a relevant degree/postgraduate qualification which is well recognised
within the construction industry and or professional qualifications or approximately 10+ years relevant
management experience and proven success in a strategically important specialist role
Desirable
B1 IOSH qualification
Skills
Essential
C1 Excellent skills in influencing and working with partners within the department, across the
organization and outside of the organization including an ability to negotiate and motive partners and
key stakeholders
C2 Excellent interpersonal and communication skills, written and verbal, including influencing,
negotiation and diplomacy
C3 Excellent Leadership skills particularly focused on developing teams
C4 Exceptional Leadership skills in managing and leading staff
C5 Proven ability to be dynamic and engaging others in order to represent the Estates Directorate
and the C6 University positively in a range of internal and external environments
C7 Proven analytical and problem solving capability
C8 Proven construction project management, financial/budget management and report writing ability
C9 Proven ability to make decisions
C10 IT skills relevant to the role
C11 Proven analytical and problem solving capability
C12 Proven knowledge of finances of capital works, with a demonstrable ability to manage projects
and programmes within agreed budgets
C12 A proven knowledge of Construction Health and Safety legislation and other legislation/ Codes of
Practice is required to safeguard the University
Desirable
D1 A good awareness of local and regional planning environments and the various policies of
conservation agencies are important to inform estate development recommendations
D2 Evidence of a minimum of 20 hours of Continuing Professional Development is to be attained and
recorded annually
D3 An understanding of the particular requirements of listed buildings, buildings located within
conservation areas and other historic structures
D4 An understanding of the construction of key maintenance and legislative requirement priorities in
relation to the existing estate
D5 Knowledge of Higher Education and Public Sector Project Management procedures
D6 Political sensitivity and environmental awareness
Experience
Essential
E1 Experience of managing and developing complex projects gained over a period of at least ten
years
E2 Experience of managing and developing significant teams containing experienced professionals
with a mix of in house and external appointments
E3 A sound grasp of the finances of capital projects, with a demonstrable ability to manage projects
and programmes within agreed budgets
E4 Experience of service delivery and building and managing customer relationships
E5 Substantial experience of working at senior level within the construction sector, with extensive and
wide ranging experience of managing and developing multiple complex projects to successful
completion
Desirable
F1 Leading large projects or programmes with strategic influence across a large organisation
public/private with a demonstrable track record in strategic estate management and delivery of large
capital development programmes and projects
F2 A detailed working knowledge and practical experience of NEC3 and partnership working on
refurbishment or new build projects
F3 Experience of initiating and leading strategic, tactical and operational change
F4 An understanding of capital project delivery within the higher education sector
F5 Experience of evaluating projects by Treasury Guidance economic appraisal
F6 A good working knowledge of best practice in sustainability as it relates to the construction
industry
F7 A detailed working knowledge of NEC3 and partnership working
F8 An excellent grasp of best practice in relation to construction procurement, project management,
cost management and continuous improvement with demonstrable success in securing the necessary
outcomes
F9 An understanding and experience of public sector procurement
Job Features
Dimensions
The post will be responsible for delivering a large construction programme of typically between 200400 major and minor projects at various stages at any one time. With a total pipeline value of circa
£200m and an annual spend in the order of £40m - £50m (ranging in value from circa £1,000 to
£10m)
Direct line management responsibility for circa 11+ staff, plus an extensive range of external
consultants and contractors, subject to reorganisation.
Support the Deputy Director in the direction and delivery of the construction programme covering the
whole of the University Estate comprising in excess of 300 buildings and 400,000m2 of space.
Planning and Organising
• Plan and organise an extensive and large capital programme and project teams effectively and
efficiently
• Effectively plan and prioritise personal workload and effectively and proactively oversee the work of
others
• High level and long term planning and organisational management within significant delegated
budgets
Decision Making
• A wide range of decisions are required on individual projects, on a daily basis. The post holder will
bring their particular expertise to bear on ensuring that decisions are taken in a logical and rational
manner and will offer guidance and support to the team as necessary.
• Ensure decisions are legislatively and complaints and in accordance with University procedures.
• As a member of the estates and buildings management team, make an effective, positive and
supportive contribution to departmental and peer discussions.
Internal/External Relationships
• Internal – ensure communications and engagements across the University with colleagues and
peers are effective, positive and supportive.
• External – This role will require extensive engagement with a range of external bodies and
organisations e.g. Local Authorities, trade unions, professional bodies, local residents, consultants,
NHS, SFC
• Represent the University on internal/external groups, forums and committees helping to raise the
profile of the team’s activities; and to deputise for the Deputy Director as required.
• Provide support for the Deputy Director for internal management meetings with Schools, Colleges
and Senior Management Group
Problem Solving
Problem solving is a key and fundamental part of this role. The post holder will be expected to use
their experience to evaluate often technically complex and conflicting information, exploring all
possible solutions and to present well-reasoned options for the University to consider. The post holder
will need sound knowledge of the construction industry, NEC 3, Partnership Working, its practices and
processes in order to guide and advise their team and the University effectively.
Other
The Head of Estates Development and Projects will assist and support the Deputy Director of Estates
and Buildings with the effective and efficient delivery of strategic and operational change
management projects and programmes. It is essential that the post holder has change management
experience and the ability to innovate and to lead and empower staff to implement change and
continuous improvement.
Additional Information
The strategic direction of the University is captured in the current University’s Strategic Plan –
Glasgow 2020. The strategy focuses on a quality student experience, excellence in research and
growing the international student and research engagement. As part of the Russell Group, Glasgow
University is a leading research University and the current research order book is at the largest it has
ever been.
The estate is about to change and the successful candidate will be pivotal to the successful delivery
of the new Estates Strategy. The redevelopment of the campus has been seen as the next major step
in
the evolution of this historic University and will leave a lasting legacy for future generations.
The University of Glasgow's Vision as a world-class, world-changing university whose Mission is to
bring inspiring people together and create a world-class environment for learning and research,
empowering staff and students to discover and share knowledge that can change the world.
http://www.gla.ac.uk/about/strategy/
http://www.gla.ac.uk/media/media_351927_en.pdf
http://www.gla.ac.uk/media/media_413496_en.pdf
http://www.gla.ac.uk/about/campus/
http://itunes.gla.ac.uk/web/news/video/campusvision.mp4
http://www.gla.ac.uk/services/estates/about/strategy/
Standard Terms & Conditions
Terms & Conditions
Salary: negotiable
Applicants should email an up to date CV and cover letter, expressing why you are interested in this
position to Kelsey Sinclair at [email protected]
For more information on the role please visit www.aspenpeople.co.uk/glasgow
For a confidential discussion on the role, please contact Donogh O’Brien or Liam Kelly at our
recruitment partners, Aspen People, on 0141 212 7555.
Vacancy reference: 011213
Closing date for allocations is 18 October 2015.
Closing Date
Closing date for allocations is 18 October 2015.