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Oahu Army Natural and Cultural Resource Management Safety Program 2014 RCUH-PCSU SOP No. 3 26 August 2013 Standing Operating Procedure (SOP) for Emergency Response I. PURPOSE: To outline steps to follow in the case of a field emergency. II. SCOPE: Includes procedures for field operations. III. RESPONSIBILITIES: A. Natural Resource Management Supervisor: Review procedures with Natural Resource Management Staff during safety briefings to ensure understanding and compliance. Ensure staff has received orientation from Medevac and Wilderness First Aid. B. Natural Resource Management Staff: Execute emergency response procedures in accordance with SOP. C. Failure to comply with this SOP may result in disciplinary action. Helicopter wreckage from crash, December 2003 59 Oahu Army Natural and Cultural Resource Management Safety Program 2014 IV. PROCEDURES: New staff shall read this SOP and all attached documents before beginning field work. A. General Considerations 1. In the event of an emergency, staff should seek to remain calm, respond with alacrity and compassion, and communicate clearly and frequently with Base, supervisors, and other first responders. 2. First responders may include: NRS, Emergency Medical Technicians, Medevac, Range Control, and Honolulu Fire Department Staff. B. Emergency Procedures Follow attached Wilderness 1st Response documents. WMA’s Wilderness First Aid Guide is a new resource, (scanned and attached). C. Training and Gear Required Gear Required Training Suggested Gear/Training • Field pack with standard • CPR • Medevac Orientation gear* • Wilderness First Aid • First Aid Kit, • Communication: radio or cell phone • Emergency Response Forms (see below) • Vehicle/large first Aid kit when camping* *Detailed in the Fieldwork SOP Checklist of Field Safety Sheets Make sure you have the latest version of every form! Item 1 2 Field Phone List V:\NewHireOrientationandTraining\SafetyandFirst Aid\ fieldphonelist.exl Emergency Contact List V:\NewHireOrientationandTraining\SafetyandFirst Aid\ EmergencyContactSheet.doc 60 Latest Version 3/14/13 3/14/13 Oahu Army Natural and Cultural Resource Management Safety Program 2014 3 Field Wilderness First Response V:\NewHireOrientationandTraining\SafetyandFirstAid\ FieldWILDERNESS1stRESPONSE2009.doc 4 Patient Information Form SOAPA V:\NewHireOrientationandTraining\SafetyandFirstAid\ PatientInformationFormSOAPA.doc 5 LZ list V:\Forms\helicopterrelated\NR_LZ_List_MASTER2.pdf 6 Field Safety Maps V:\MapGraphics\FieldSafetyMaps\Koolau\PDFs\_KoolauF ieldSafetyMaps.pdf V:\MapGraphics\FieldSafetyMaps\Waianae\_WaianaeFie ldSafetyMaps.pdf 7 Ramik Label (when current) V:\NewHireOrientationandTraining\SafetyandFirstAid\ RamikMiniBarsLabelExp2013.pdf 8 NARS Permit V:\NewHireOrientationandTraining\Safetyand FirstAid\ 2013NARS SUP final signed.pdf Last Modified 7/3/2014 V:/New Hire Orientation and Training/Safety and First Aid/Current Forms 3/14/13 2/10/10 9/4/12 4/09 7/1/09 3/8/13 D. Practice/Fire Drills 1. Team Coordinators shall conduct fire drills with staff three times per quarter (minimum), unless otherwise specified by the Senior Natural Resource Management Coordinators. Other staff will have specific goals set for fire drill completion rates. Base shall conduct impromptu fire drills with field staff at their discretion. Failure to conduct your quota of fire drills will be included in your annual performance evaluation and could result in a reduction in your overall assessment. 2. Fire drills will be tracked via the Fire Drill Record Form. These forms will be filed and kept by the Senior Natural Resource Management Coordinator. They will be reviewed by participating staff and the PCSU Safety officer. They will also be discussed at coordinator meetings. 3. Potentially problematic findings of fire drills will be addressed by supervisory staff. If needed, changes to SOPS and other documents will be made. 61 Oahu Army Natural and Cultural Resource Management Safety Program 2014 4. Safety Observations are also completed by OANRP staff. These observation sheets are written record of the programs commitment to ensure safe practices are used and safety considered regularly. Supervisors determine the required number of observations to be completed by staff. 62 Oahu Army Natural and Cultural Resource Management Safety Program 2014 WILDERNESS 1st RESPONSE Patient Assessment Provide Patient Care Complete SOAPA Patient Information Form Make an Evacuation Decision Continually Monitor Patient Evacuate Patient Patient Assessment STOP. Size-up the Scene. • • • Identify hazards to patients, rescuers, bystanders: is anyone in immediate danger? Determine Mechanism of Injury (MOI). What happened and how? Establish body substance isolation. Note any body fluids, use universal precautions to keep out of them until have gloves. Determine number of patients. Initial Assessment: STOP AND FIX! • • • Identify self and training level, obtain consent, check for medical alert tags. Assess responsiveness (verbal or pain). Stabilize spine if MOI for spinal (hand on forehead). • Airway: look in mouth, clear of obstructions. • Breathing: look, listen, feel. If unresponsive and no breath or <12 breath/min, ADMINISTER RESCUE BREATHING (1 breath/5 sec). • Circulation: check pulse in wrist/neck, if none, ADMINISTER CPR. Check for bleeding; control/treat shock. • Disability: maintain stabilization of spine unless patient has no significant MOI. • Environment/Expose: assess/treat environmental hazards, identify potential life-threatening wounds. Focused Exam and History 1. Head to Toe Body Check: If major spinal injury suspected, don’t roll. In case of unsuspected spinal injury, roll patient on side to check vertebrae, using proper technique to keep head and neck stabilized. 2. Vital Signs 63 Oahu Army Natural and Cultural Resource Management Safety Program 2014 • Note time vital signs taken. Take at regular intervals, dependent on patient’s condition. • Level of Responsiveness (LOR): a. AVPU – A = awake, go to A&O scale below; V = verbal, response to verbal stimulus; P = pain, responds to pain (such as a pinch to the underarm); U = unresponsive. b. A&O scale for all Awake on AUPU; 4 questions: identity, location, time, event (A&Ox1-4). Retain memory starting from identity going to event. Responsiveness Best to Worst: A&Ox4, 3, 2, 1, Alert, Verbal, Pain, Unresponsive. • Heart: Rate, Rhythm, Quality: normal rate range between 50-100 beats/min. • Respiratory: Rate, Rhythm, Quality: normal rate range between 12-20 breaths/min. • Skin: Color, Temperature, Moisture (SCTM): normal is pink, warm, and dry. • Pupils: Pupils Equal Round and Responsive to Light (PERRL). • Temp: Touch test • Patient History (SAMPLE): • Symptoms • Allergies: what are they, has patient been exposed, what were past exposures like? • Medications: what are they, why taking; legal, recreational, herbal, vitamins? • Pertinent History: experienced anything like this before? Any related illnesses? • Last Intake/Output: what, when, how much, is it normal for patient? • Events preceding indications of illness: redundancy? Provide Patient Care Complete SOAPA Patient Information Form Make an Evacuation Decision 1. Evacuation Necessary? • Assess severity of the situation: BE CONSERVATIVE. a. How urgent is the victim’s condition, and how vital is response time to increasing injury severity? b. What type of transport is needed accounting for injured person’s condition and the weather? c. Is the victim mobile? How long is the hike? Is helicopter support needed? What type? 64 Oahu Army Natural and Cultural Resource Management Safety Program 2014 Ship LZ size Line Special Equipment Medevac (Evergreen Helicopters) Bell 412 30x30ft, if need to land, b Medevac personnel can rappel from helicopter into a remote area. 250’ litter (basket-like stretcher device) and harnessed hoist 24-7 Hours of Operation Pilot Unknown Communicatio Dial-in (phone or pacmere) 911 (Air One) Commercial McDonnell-Douglas MD 520N 15x15ft if need to land, but rescue Squad members can rappel from Air-1 into a remote area. 300’ infrared camera, rescue net and litter (basket-like stretcher device) 24-7 Hughes 500 15x15 ft., and tighter! Unknown (perhaps Lincoln) Dial-in (phone or pacmere) Well-known Direct (helicopter radio) Hospital, Ambulance. NO MEDIC. Entire Island Medical Response Medic, Hospital, Ambulance Hospital, Ambulance. NO MEDIC. Jurisdiction Only active on Army Ranges Entire Island 100’ N/A Daylight 2. If helicopter evacuation is necessary, complete 9 Line Medevac QuickFax (used for all helicopter rescues). Location of Pickup Site Pickup Site Frequency & Call Sign Number of Patients by Precedence Special Equipment Number of Patients by Type Number & Type of Wound, Injury or Illness Pickup Site Marking Patient Status Terrain Description: -Size of LZ & Slope of Terrain -Obstacles -Wind Direction & Speed, Weather Lat/Long Pacmere A-6: DPW Env; Heli: 141.100 # Urgent, # Priority, # Routine Litter, rescue net (only 911), infrared camera (only 911) # Require Litter, # Ambulatory (able to walk) Color flagging, flare, strobe, glowstick, smoke, mirror. TELL MEDEVAC WE ARE CIVILIANS. How close to patient? Wires, antennas, ditches, vehicles, etc. 65 Oahu Army Natural and Cultural Resource Management Safety Program 2014 Convert to Lat/Long for Medevac and 911 on Rino Legend GPS as follows: 1. Take a waypoint, or make sure you have a waypoint for the point for which you want coordinates. Fig.1. 2. Navigate to the Main Menu Screen using the page button (on the right side above the power button). Fig.2. 3. Go to Setup (the hammer) by using the joystick. Fig.2. 4. Under the Setup Menu, go to the Units option (tape measure) by using the joystick. Fig.3. 5. The first heading is “Position Format.” Below it should read UTM UPS. Use the joystick to highlight UTM UPS and select it by depressing the joystick. 6. Scroll Down with the joystick and select hddd.mm’ss.s”. 7. Navigate back to the Main Menu (Fig .2) by using the page button and select the Find Option. 8. Choose “Waypoints” then “nearest.” Pick your waypoint from the list. 9. In the “Location” box, you should have the coordinates in the Lat/Long format. 3. Contact help. CALL BASEYARD. East Range: 656-7641, 656-7741, 656-8341. West Range: 655-9175 Pacmere Ch. A-6. • • Provide responder with info on SOAPA Form/9 Line Medevac QuickFax (used for all helicopter rescues). Coordinate rescue calls with baseyard: Medevac (Evergreen Helicopters) Office calls Schofield Firing Desk Phone 655-1434; Fax 655-1433 Schofield Firing Desk needs to call Medevac before they can fly. Office sends Helicopter Quick Fax and calls Medevac Fax 656-1855 and Phone 6561849 911 (Air One) Office calls 911 and provides them with same info as on Helicopter Quick Fax. 66 Commercial Office calls commercial helicopter companies provides them with same info as on Helicopter Quick Fax. Airborne Aviation; Alan (808)927-5486m, Steve (808) 429-6315, Jim (808) 281-4198 , Susie (808) 4422122, Howard 233-9735 K&S/Paradise Tropical Helicopters 284-3288 Josh 741-4354; Cal 808-8959612 Windward Aviation 808- Oahu Army Natural and Cultural Resource Management Safety Program 2014 877-3368 Pacific Helicopters 1-800-953-5552, 808-8719771 Lincoln Ishii 542-0506 Continually Monitor Patient Evacuate the Patient If helicopter support is needed, prepare Landing Zone or Drop Zone. If LZ site is nearby and large enough for Bell 412 landing (30x30ft), or McDonnellDouglas MD 520N & Hughes 500 landing (15x15ft): • clear trees and shrubs. • mark LZ in inverted Y formation (point into wind). • mark LZ with flagging, brightly colored clothing, etc. but tie securely. If LZ is not available, clear DZ large enough for litter or rescue net, but not vital: • mark DZ with flagging, brightly colored clothing, etc., tie in tree if need. • Guide Helicopter to Site. • Communicate to pilot o’clock or compass relation to site from pilot’s viewpoint and employ light source as constant site indicator. At night, use only glows sticks for NVG operations. If helicopter support is not needed, assist the victim to the nearest medical facility. After Hours Considerations If an accident happens during off-hours (night, weekends) when base is not normally operational, it is a priority to either open base, or create a secondary base. Notify a coworker who can: open the baseyard, be a point of contact for all responders, assist with emergency calls, help determine necessary level of response. The severity of the emergency should determine the level of base support needed in an off-hours emergency. Calling priority by position: Priority 1 1 1 Name Joby Rohrer Dan Sailer Kapua Kawelo Personal Cell 67 Home Work Cell 295-2556 222-7917 864-1014 Oahu Army Natural and Cultural Resource Management Safety Program 2014 2 2 2 2 2 3 3 3 3 3 Jane Beachy Matt Burt Vince Costello Matt Keir Julia Gustine Lee Mike Walker Kaleo Wong 295-3378 N/A 224-9296 366-7149 285-2526 N/A 352-7145 N/A N/A N/A N/A N/A N/A N/A Will Weaver Michelle Mansker 265-1724 864-1005 Calling priority by position: Senior Coordinators (JR, DKS), Federal Biologist (KK), senior staff (JB, MB, VC, MK, JG), NRMCs/SNRMS (MW, DF, KWong, KP, WW). The Federal Natural Resource Manager (MM) should always be notified as well. If none of these employees are available, contact other techs or support staff. See the Emergency Contact Sheet. Calling priority by distance from baseyard: Location Mililani Mililani Mililani Waialua Name Scott Heintzman/ Taylor McCarthy Chad Koide Will Weaver Michelle Akamine Waialua Waialua Mike Walker Kim Welch Personal Cell 68 Home N/A Work Cell N/A N/A N/A N/A N/A 265-1724 388-6216 N/A 224-8671 285-2108 Oahu Army Natural and Cultural Resource Management Safety Program 2014 Secondary Focused Spinal Assessment (FSA) Appropriate when MOI indicates possible spine impact. REQUIREMENTS for spinal assessment: • In wilderness (>1 hour from medical assistance) • Full assessment already completed Patient must pass ALL 5 of the following: 1. A&Ox 3 or 4 • 4 questions: identity, location, time, event. 2. Sober, no narcotics or alcohol 3. No distracting injuries (when touched with pressure, patient can feel) 4. Normal Circulation, Sensation, Motion (CSM) in all extremities; can move figure and toes against resistance, can differentiate between sharp (poking with sharp stick) and dull (touch with cloth) on all 4 extremities with eyes closed 5. No pain/tenderness on spine Signs/Symptoms of Spinal Injury • Pain, tenderness, obvious injury or deformity along vertebral column • Altered distal sensations: numbness, tingling, unusual hot/cold sensations • Diminished circulation, sensation, motion • Weakness or paralysis • Respiratory difficulty • Incontinence or uncontrolled erection • Shock • Nausea • Skin color flushed from accident site down If fail FSA or have any above Signs/Symptoms, ASSUME SPINAL INJURY Treatment • • • • • • • • Stabilize spine and head manually. Check CSMs in extremities. Establish neutral alignment of spine (natural prone position, body parts in line). Apply cervical collar, if available. Secure body, and head onto a backboard, if available. • If collar or backboard not available, keep neck alignment stable with gear, clothes, etc. Recheck CSMs in extremities. Anticipate shock. EVACUATE 69 Oahu Army Natural and Cultural Resource Management Safety Program 2014 CPR REQUIREMENTS for CPR: • Unresponsive patient with no pulse. • DON’T begin CPR if patient is alive, has injuries incompatible with life, has an obviously lethal injury, has rigor mortis or lividity, or has a well-defined DNR (Do Not Resuscitate). 2 components of CPR: • Rescue Breathing (pulse, no breath) • Chest Compressions (no pulse, no breath) Initial STOP & FIX Assessment, conduct ABCs: • Airway: look in mouth, clear of obstructions. • Head Tilt/Chin Lift: standard method • Jaw Thrust: good if fear spinal injury, but need to use pressure to maintain. • Breathing: look, listen, feel. If no breathing, administer 2 breaths, and check pulse • Circulation: check pulse, If have pulse, continue rescue breathing: 1 breath every 5 seconds If no pulse, add chest compressions: 30 compressions, 1 breath x 2, check for pulse Continue until achieve success, become exhausted, dangerous conditions develop, turn over to higher level of care, or declared dead by doctor. In wilderness, greater than 30min without signs of life, assume dead. Wound Management Evacuate: • Animal bites • Deep or highly contaminated wounds, high risk of infection • Wounds opening to fractures or joint spaces • Infected wounds • Wounds with severe blood loss 70 Oahu Army Natural and Cultural Resource Management Safety Program 2014 Heat Illness Heat Stroke = EVACUATION Heat Exhaustion Shock caused by dehydration Heat Stroke Causes irreversible liver, kidney, nervous system damage Signs/Symptoms Dizziness, fainting Weakness Headache Mild confusion Nausea Loss of appetite Difficulty breathing Rapid onset of confusion, irrational behavior Loss of coordination Loss of conciousness Increased HR, RR Skin hot, red, dry (no sweating) Treatment Move patient out of direct sun, away from heat Oral rehydration: electrolytes, lightly salted water Spray with water; fan Move patient out of direct sun, away from heat Oral rehydration if concious enough to drink Spray with water; fan aggressively Ice packs to neck, groin, armpits Massage extremities to increase circulation Monitor vital signs EVACUATE Hypothermia Alcohol intoxication can reduce shivering and complicate diagnosis and treatment of hypothermia. Severe hypothermia = EVACUATION Signs/Symptoms Treatment Alert Prevent further heat loss Vital signs normal Employ rewarming techniques Mild Vigorous shivering No alcohol, tobacco consumption Vital signs depressed In addition to above: LOC altered Monitor vital signs Moderate to Lack of response to painful EVACUATE or verbal stimuli Severe Lack of shivering 71 Rewarming Techniques Shivering Dry clothes Insulate patient from ground Cover with vapor barrier Move to warm envionment Mild exercise Warm, sweet drinks if patient can hold own cup Heat application to underarms, neck, groin, sides of chest wall Oahu Army Natural and Cultural Resource Management Safety Program 2014 Shock Inadequate perfusion of body cells with oxygenated blood Shock is always a secondary condition caused by an underlying problem with: pipes, pump, fluid, or obstruction. Signs/Symptoms • • • • • • • • • Weak, rapid pulse (over 120bpm) RR increasing, shallow Skin pale, cold, clammy, bluish Capillary refill slow (nail beds) Nausea, vomiting Restless behavior Dry mouth, severe thirst Visible blood loss, pooling Internal blood loss, swelling Treatment • • • • • • • Treat underlying problem Place head downhill or elevate feet 12” off ground Insulate from cold ground Keep patient warm Monitor vital signs Reassure, calm patient Sips of water Evacuate if • • • No improvement with treatment Significant vital sign changes when stand Condition untreatable in field (internal bleeding Head Injury Duration of Signs/Symptoms determines severity of injury: mild = quick recovery, severe = quick decline. Loss of consciousness = EVACUATION 72 Oahu Army Natural and Cultural Resource Management Safety Program Signs/Symptoms A&Ox3 or 4 Nausea Mild Vomiting Dizziness Headache Repetitive questions Moderate A&Ox2 or 3 (short term memory loss) Prolonged headache and dizziness Altered mental state (combative) Low HR Irregular RR A&Ox1 or 2, decreasing Loss of conciousness Increasing headache Severe Uncontrollable or protracted vomiting Amnesia Unequal pupil size Seizure Bruises below eyes or behind ears Fluid (pink/clear) in ears, eyes, nose, scalp Fracture, depression, or soft skull 2014 Time Treatment Quick recovery, Monitor LOC for decrease within .5 to 2 hrs Monitor vital signs Monitor for signs of severe injury Withhold pain medication Sleep allowed, wake up every 2 hrs for 8hrs Monitor LOC for decrease Monitor vital signs Sleep allowed, wake up hourly If no improvement after 4 hrs, EVACUATE Quick loss of Monitor vital signs function No sleep EVACUATE Radio Narrative (Note: this does not replace the SOAPA note.) GENERAL INFORMATION Base, this is NOT a fire drill Situation is Mild Injured party is/are Name/Call Sign(s) a fire drill Moder ate General MU Specific Spot / Coordinates (any format) Location is Evacuation is required Evacuation method PATIENT INFORMATION Patient is a Severe Hike Age 73 NOT required Truck Helicopter Male Female Oahu Army Natural and Cultural Resource Management Safety Program 2014 year-old Physical exam reveals Describe injury/illness as a result of mechanism of injury A(Ox1-4), V, P, U and is currently Vital signs at A(Ox1-4), V, P, U Position Patient was found Time are HR RR Skin Allergies Yes Allergen Pertinent Medication (only report if necessary) Yes Medication Pertinent Medical History (only report medical history if pertinent to current emergency) Rev. 2014-05-05 74 PERRL Temp No No Oahu Army Natural and Cultural Resource Management Safety Program 2014 Patient Information Form – SOAPA Name______________________________________ Age________ Sex M / F Date____________________ Subjective (what the patient tells you) Chief Complaint __________________________________________________________ ________________________________________________________________________ Mechanism of Injury (MOI)/History of Present Illness (HPI) _______________________ ________________________________________________________________________ ________________________________________________________________________ History (SAMPLE) Symptoms ___________________________________________________________ Allergies _____________________________________________________________ Medications __________________________________________________________ Pertinent medical history _______________________________________________ ____________________________________________________________________ Last intake/output ____________________________________________________ Events leading to accident/illness _________________________________________ ____________________________________________________________________ Objective (what you observe about the patient) Patient Exam (description of how patient found, results of head-to-toe exam) ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 75 Oahu Army Natural and Cultural Resource Management Safety Program 2014 Vital Signs Time LoC: Alert and Oriented x __ (1-name, 2-where, 3-when, 4-what), Verbal, Pain, or Unresponsive Heart Rate (HR) Respiratory Rate (RR) Skin Color, Temperature, Moisture Pupils: Equal, Round, Responsive to Light (PERRL) Body Temperature Assessment (list what is wrong with patient) ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Plan (plan for each problem on assessment list) ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 76 Oahu Army Natural and Cultural Resource Management Safety Program 2014 Anticipated Problems (weather, worsening medical condition, evacuation logistics, etc.) ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 9-Line Medevac QuickFax Info: 1 Location of Pickup Site (Lat/Long, UTM): 4 Special Equipment (litter, hoist): 2 Radio Site Frequency: 141.100 Call Sign of Responder: Number of Patients by Precedence: #Urgent:____ #Priority:____ #Routine:____ Number of Patients by Type: # Litter:_____ # Ambulatory:_____ Number of Patients by Status # Civilian:_____ # Military:_____ Patient & Type of Wound/Injury/Illness: Patient 1: 7 Pickup Site Marking (flagging, flare, etc): 9a Size of LZ and Slope of Terrain: 9b Obstacles (wire, antennae, ditch, vehicle, etc): 9c Weather, Wind Direction & Speed: 3 5 8 6 OANRP Base POC: Phone: 656-7641/ 656-7741 Fax: 656-7471 Other Directions/Instructions: Patient 2: Patient 3: 77 Oahu Army Natural and Cultural Resource Management Safety Program 78 2014 Oahu Army Natural and Cultural Resource Management Safety Program 79 2014 Oahu Army Natural and Cultural Resource Management Safety Program 80 2014 Oahu Army Natural and Cultural Resource Management Safety Program 81 2014 Oahu Army Natural and Cultural Resource Management Safety Program 82 2014 Oahu Army Natural and Cultural Resource Management Safety Program 83 2014 Oahu Army Natural and Cultural Resource Management Safety Program 84 2014