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JOB ANNOUNCEMENT – READVERTISEMENT
[Applicants who previously applied need not reapply/application w/b kept in applicant pool]
TITLE:
BEHAVIORAL HEALTH SECRETARY
EMPLOYER:
ROCKY BOY HEALTH BOARD
SUPERVISOR:
SUPERVISORY CLINICAL THERAPIST
SALARY:
$13.00/HR
STATUS:
REGULAR FULL- TIME
OPENING DATE:
JANUARY 18, 2017
CLOSING DATE:
JANUARY 31, 2017 @ 4:30 P.M.
PROBATIONARY
PERIOD:
SIXTY (60) CALENDAR DAYS FROM INITIAL APPOINTMENT
MAJOR DUTIES:
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Assists in managing ADHD/ADD patient’s population medications schedule for Attention Deficit
Hyperactivity Disorder/Attention Deficit Disorder.
Schedules classroom observation with Mental Health Therapist. Sends out initial ADHD/Add
forms to teachers/ parents, monitors return of these forms, once received, an appointment is
scheduled with the therapist for an initial evaluation.
Coordinates with physician evaluation with return of all forms and pre-evaluation by therapist.
Checks and monitors change in dosage, to coordinate appropriate form for medications to be given
at schools.
Copies for medical chart after signatures are received. Monitors patient charts for medications
refills due, or not taking medications as prescribed.
Notifies school personnel or parent when medications are ready to be picked up, has person who
picks up medication sign medication list in Pharmacy to log who picked up and delivered.
Gets medical chart for physician for refills when due, checks if monthly teacher report has been
received and if prescription is due on date called.
Contacts chronically ill patients or guardians regarding monthly injections.
Follow-up to be sure injection was received.
Checks if in compliance.
Pull all medical charts for medication refills, get with the prescribing physician if refill is needed.
Makes daily appointments for Social Worker, Clinical Psychologist, adult and Child Psychiatrist.
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Sends out letters to appointments.
Calls to remind or sends out reminders for appointments that are scheduled.
Uses RISC 6000 to enter patient’s appointment time and date into the computers.
Pulls medical charts for Clinical Psychologist, Clinical Therapist, Social worker on a daily basis as
needed for contracted adult and child psychiatrist.
Provides telephone, receptionist, secretarial services to Mental Health/Social Services staff.
Arranges transportation for chronically ill patients to see doctors or medical professionals outside
our area.
Sets up psychiatric clinics with assistance from Clinical Psychologist or Clinical Therapist.
Greets patients, takes medical chart for therapist to pharmacy when prescription is needed.
This job requires close cooperation with the Chief Medical Officer or Clinical Director and
observation in both appearance and readability of the strictest standards of confidentiality.
Completes timesheets for the behavioral health staff.
Arranges pill counts with Nursing.
Other duties as assigned by supervisor, Clinical Director, Chief Medical Officer, or Chief Executive
Officer.
MINIMUM QUALIFICATION:
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High School Diploma or Equivalent.
Must have at least two (2) years experience in secretarial/ computer data entry.
Knowledge of health care delivery system social work.
Knowledge of Chippewa Cree culture and traditions preferred.
Knowledge of the Rocky Boy Reservation as to is geographies to population growth, health
needs, and cultural differences.
DESIRED QUALIFICATIONS:
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Associate of Science Degree
Knowledge of health care systems to include: a broad familiarity with various medical diagnoses,
tests, medical procedures, treatment and outcomes; specific in depth, knowledge about health care
billing and medical insurance systems, private, and public; facility with the technical, medical
terminology necessary to communicate effectively about insurance, billing, and disability claims.
The level of knowledge required is commensurate with that obtained through a 4-year bachelor of
science in health care administration plus 4 years experience working in a health care organization.
Other Selection Criteria:
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Qualified Chippewa Cree members who are honorably discharged veterans will be given preference.
DD214 required.
Chippewa Cree Tribal Preference.
Will be subject to drug testing.
If terminated from any positions within the Chippewa Cree Tribe for violations of the Drug and
Alcohol Ordinance I-99, must comply with the requirements. [Provide proof from CDC for followup]
Only those applications properly completed and received on or before the closing date will be
considered for the position advertised.
Applicants who meet the required qualifications described above will be further evaluated to
determine the extent to which their education, work related experience, training awards, professional
recognition and supervisory appraisals indicate they possess or have the potential to acquire
knowledge, skills, and abilities (KSA’s) required to perform the duties and responsibilities described
above. On a separate sheet of paper discuss how you performed or have potential to develop the
particular knowledge, skill or ability listed below. Failure to submit written responses as part of
your application may result in an ineligible rating or substantially lower score.
Knowledge, Skills and Abilities
1. Knowledge of HIPAA, Confidentiality, Privacy Act as required by Tribal, State, and Federal
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regulations.
Knowledge of medication monitoring and follow-up for Attention Deficit Hyperactivity Disorder or
Attention Deficit Disorder and chronically ill patients .
Knowledge of secretarial duties including answering telephone calls, message and schedules
appointments.
Ability to work with other departments when needed.
Ability to keep Mental Health Manuals up to date.
Ability to participate in Quality Assurance objectives and follow of QA requirements.
Ability to maintain Mental Health records on mental health patients in a secured area (cabinet).
Candidates must submit the listed items:
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Letter of interest/cover letter
Diploma or Official Transcripts, showing degree
Resume and Application
Three (3) current signed letters of Reference
Proof of Tribal Enrollment, if applicable
Proof of Veteran- Honorable Discharge, if applicable (DD-214)
Current Valid Montana Driver’s License
If terminated from Ordinance I-99 must provide documentation of completion.
Knowledge, Skills and Abilities listed above
Submit to:
Geri Racine Human Resources Officer
Rocky Boy Health Board
R.R.1 Box 664
Box Elder, MT 59521
Telephone (406) 395-4486
S____________________________________________ _______________________________
Jessica Windy Boy, CEO
Date