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Intro to Project Management (Insert sexier title here) Definition of Project Management The application of knowledge, skills, tools, and techniques to project activities to meet project goals/requirements INITIATING PLANNING CONTROLLING EXECUTING CLOSING The Charter What is a Project Charter? • Document containing the “contract terms” between the Sponsor and the PM • Ensures scope and expected outcomes are understood by both parties • Provides the background, objective and general boundaries for the project Why do a Project Charter? • Forces disciplined thought on front end • Helps ensure no surprises at the end • Provides guidance for team selection and structure • Eliminates false starts and frustration • Defines the end point – no “endless projects” Parts of a Charter • Problem statement – the pain the project will attempt to resolve • Project goal - the reason for undertaking the project • Scope - work to be done and parts of the enterprise will and will not be included in the project • Project participants - identify people needed and their roles • Stakeholders - identify people who will be directly affected by the project • Constraints - document potential roadblocks or bottlenecks • Milestones - identify start date and completion date & dates for other important checkpoints • Communication - specify communication with project owners, participants and stakeholders • Deliverables - documents what specific products, processes or services the project will provide upon completion The Project Team The Team • Team selection may occur before or after Charter • Keep team as small as practical • Select team members for relevant skill, not personality • Ensure members know their role and responsibilities • Establish a sense of urgency, demand standards • Create a Communication Plan • Set clear rules of behavior • Determine decision making procedure Planning & Estimating Tools and Techniques Process Mapping • A pictorial representation of the sequence of actions in a process • Used in Project Management to establish a baseline process and the changed process • Involve the project team and interview those involved in process • Beginning and ending points should be within the scope of the project • Agree on level of detail to be displayed Project Plan - Gantt Chart Methods for Estimating Duration & Cost Analogous estimating - use the same or similar past project to estimate the duration or cost of your current project Top down method Parametric estimating – identify units of work and the duration of work for each work unit Bottom up method INITIATING PLANNING CONTROLLING EXECUTING CLOSING Executing • Acquire, develop and mange project team members • Direct and manage project work • Perform Quality Assurance • Manage communication • Manage stakeholders Communication Risk Risk Matrix Change Acceleration Leading Change Creating a Shared Need Shaping a Vision Mobilizing Commitment Making Change Last Monitoring Progress CURRENT STATE TRANSITION STATE IMPROVED STATE Systems and Structures INITIATING PLANNING CONTROLLING EXECUTING CLOSING Closing Tips & Techniques • Sponsor must approve project and accept deliverables • Update project timeline with actual dates and calculate actual cost • Write a Post Mortem report with lessons learned • Communicate project closing to all stakeholders and project results Questions?
