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Integrated Financial Management System FMS Rollout to CPI Integration Meeting January 22, 2007 1 Meeting Agenda Points of Integration Activities Completed for the Period Outstanding Issues Critical Activities for Next Period Major Meetings/ Decision Points Action Items for Steercom Other Matters Regular Integration Meeting 2 Points of Integration Project Management Person Responsible Areas of Responsibility Paz Balayan Process Design Functional Design SAP Configuration Non SAP System loading to SAP Change Management (Org/Job Design and User Training/ Change Communication Plan) Marvin Sanchez Front End System Readiness and Conversion System Interfaces (System Testing up to generation of file requirements by SAP) 3 Change Management (Technical Infrastructure readiness) Points of Integration Project Management Person Responsible Areas of Responsibility Junne Narito QA of Process Design QA of Functional Design QA of SAP Configuration ABAP Programming and Conversion Tools Change Management (Technical Infrastructure/ Network Readiness – SAP/Basis/ Technical Training) Budith Palmero Change Management (Org/Job Design Implementation) 4 Points of Integration Integration Team Person Responsible Areas of Responsibility Arlan Alfonso ABAP Programming and Conversion Tools QA of Process Design/ Functional Design QA of SAP Configuration and related interfaces Jackie Perez QA of Process Design/ Functional Design QA of SAP Configuration – BMA, AMT, JER-Bank and related interfaces Bessie Fonte CPI Technical Infrastructure and Network Readiness Janette Sarmiento CCMS Readiness up to SAP required interfaces Alvin Salamatin ITS Readiness up to SAP required interfaces 5 Points of Integration Integration Team Person Responsible Areas of Responsibility Malou Ordonez Raymond del Rosario Conversion Data Readiness Ed Masangkay Change Management (Org/Job Design Assistance) 6 Activities Completed DESCRIPTION Project Kick-Off DATE COMPLETED REMARKS Jan. 2, 2007 Blueprinting Process map and technical review Jan. 15, 2007 Signed-off by CPI process owners. Cascade of detailed process design to project team Jan. 15, 2007 In-House Consultants Orientation on project databases Jan. 19, 2007 and methodology DEV120 – DEV200 – DEV320 – QAS400 - Configuration in Play Client DEV120 January 15-19 play client master config Unit testing/ Conversion Integ testing / User training 7 Next Activities DESCRIPTION BY WHOM BY WHEN Blueprinting Configuration in DEV Client Process Team – In House Jan. 22-26 Create System Test Cycles/Data Process Team – In House Jan. 29-Feb. 09 Feb. 06-16 Realization– Configuration and Programming Review of configuration Integ Team Leads Jan. 26 Develop functional specifications Process Team – In House Jan. 26-29 Review of functional specifications Integ Team Leads Jan. 30-31 Develop program Programming Team Feb. 01-23 9 Next Activities DESCRIPTION BY WHOM BY WHEN Realization– Application Testing Execute System Test Cycles Process Team – Consultants Feb. 12-16 Feb. 19-23 Integration Test Cycle 1 Mar. 02-13 Process Team – In House, Programming Team, Integ Team Leads Realization– AUTHORIZATION Update/Review authorization matrix Process Team-In house/ Integ Leads Mar. 06-07 Feb 26-Mar 01 Update and Test SAP user roles / profiles IT-ES Mar. 08-09 Mar. 02-15 10 Next Activities DESCRIPTION BY WHOM BY WHEN Realization– CONVERSION Conversion training to process owners Process Team – Consultants Jan. 23 Conversion Plan Process Team – Consultants Jan. 23 Master Data Process Owners Jan. 30 Validation of Conversion Data – Batch 1 Process Team – Consultants Realization– ITS & CCMS Perform Testing Of ITS & CCMS Process Team/ IT March 02-13 11 Next Activities DESCRIPTION BY WHOM BY WHEN Go Live – Organization Readiness/Gov’t Compliance BIR Requirements Integ Team Leads/ CM Staff Mar. 02 Go Live – Organization Structure Updated Volume Assessment Process Team – In House Feb. 26 Jan 30-Feb 5 Inventory of roles/ functions Process Team – In House Job Design Process Team – In House/ Change Mgmt Mar. 02-05 Feb 02- Mar. 01 Feb 6-9 Org Design Change Management Go Live– End User Training Update of training mtls Process Team – Consultants Mar. 19-21 Mar 14-15 12 Other Matters Next Integration Meeting – January 26 Regular Integration Meeting Weekly every Friday (2:00-3:00 pm) until March 2007 Regular Steering Committee Meeting Every two weeks starting January 19, 2007 15