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Results Based Management at the GEF GEF Familiarization Seminar January 17 – 19, 2012 Dima Reda Sr. Results Management Coordinator Results Based Management Organization’s processes, products, and services Achieve Desired Results Global Environmental Benefits Use data to make decisions about: Strategies, programs, budgets, resource allocation, etc Data, information, knowledge, lessons Collect & generate Data/information End Goal: Information to Improve Results Global Environmental Benefits Strategic Goals Menu Focal Area Goals and Objectives Management Effectiveness & Efficiency Recipes Knowledge Management, Reporting & Information Accessibility Project and Programs Ingredients GEF RBM Framework Institution al Level (topdown) GEB Impacts GEF Strategic Goals Focal Area Goal Operating Level (bottomup) Focal Area Objectives Outcomes Outputs Project Objectives GEF-5 Strategic Goals (1-2) • Strategic Goal 1 - Conserve, sustainably use, and manage biodiversity, ecosystems and natural resources globally, taking into account the anticipated impacts of climate change. • Strategic Goal 2 - Reduce global climate change risks by 1) stabilizing atmospheric GHG concentrations through emission reduction actions; and 2) assisting countries to adapt to climate change, including variability. GEF-5 Strategic Goals (3-4) • Strategic Goal 3 - Promote the sound management of chemicals throughout their lifecycle to minimize adverse effects on human health and the global environment. • Strategic Goal 4 - Build national and regional capacities and enabling conditions for global environmental protection and sustainable development. Alignment of Focal Area Objectives to Strategic Goals • Each focal area’s goal and objectives align with GEF Strategic Goals • Project level goals align with focal area objectives • Example: • BD Objective: Improved sustainability of protected area systems Strategic Goal 1: Conserve, sustainably use, and manage biodiversity, ecosystems and natural resources globally • CC Objective: Promote the demonstration, deployment, and transfer of innovative low-carbon technologies Reduce global climate change risks by stabilizing atmospheric GHG concentrations through emission reduction actions Back Indicators “A quantitative or qualitative factor or variable that provides a simple and reliable means to measure achievement, to reflect changes connected to an intervention, or to help assess the performance of a development actor” -- OECD /DAC 2002 OECD DAC Results Chain Inputs Activities Development Results Outputs Outcomes Short term Effects Medium term Effects Impact Inputs: Funds for road construction, equipment & staff Activities: Construction of road Outputs: Improved road built Outcomes: Travel time reduced, more products sold Impact: Trade activities improved, household income increased Adapted from World Bank Module 2 Results Chain, Europe and Central Asia Region, 2007 Baselines • Initial data on program participants or other program aspects collected prior to the program intervention • When baseline data are not available it is difficult to: – Set future targets of the project – If you do not know where you are, how can you know where you are going? – Estimate changes as a project proceeds in monitoring – Compare the initial conditions and changes of project in an evaluation Baselines for GEF Projects • Must be in place by CEO Endorsement/approval • If there is not a baseline figure for every indicator a plan must be outlined as to how to capture baseline during first year of implementation Back Portfolio Monitoring • Monitoring the entire set of interventions funded by the GEF • Secretariat's Monitoring Focused on Overall GEF Portfolio –Global Environmental Benefits –Focal Area Strategies –Focal Area Objectives and Outcomes A Few Key Indicators for the GEF • Green House Gas (GHG) emissions reduced • ha of protected area (PA) supported • ha brought under sustainable land management (SLM) • Number of strategic partnerships funded to produce measurable pollution reductions in water bodies • Number of countries receiving support for POPs reduction activities BD Focal Area Objective Improved sustainability of protected area systems Outcome Increased revenue for protected area systems to meet total expenditures required for management CC Focal Area Objective Outcome Promote the demonstration, deployment, and transfer of innovative lowcarbon technologies Technologies successfully demonstrated, deployed, and transferred Indicator Outcome Total annual revenue is sufficient for management of protected area Indicator Outcome Percentage of technology demonstrations reaching planned goals Indicator Output Total annual revenue- $ Sustainable financing plans (No.) Indicator Output Innovative lowcarbon technologies demonstrated and deployed on the ground (No.) GEF Tracking Tools for Portfolio Performance • Tracking tools (TTs) are the Secretariat's Portfolio monitoring tool • TTs are intended: – to roll up indicators from the individual project level to the portfolio level – To track overall portfolio performance in focal areas Tracking Tools Requirements • Each focal area has its own tracking tool to meet its unique needs • TTs must be complete at CEO Endorsement/approval for MSPs) • TTs submitted again at mid-term and project completion • TT & their associated guidelines can be found: http://www.thegef.org/gef/tracking_tools Back Management Indicators • Secretariat tracks a number of management indicators with the aim of tracking organization effectiveness • Indicators tacked provide a general picture of how well the GEF: – mobilizes and uses its resources – the visibility of the GEF as a global environmental leader – the efficiency of the GEF partnership in meeting service standards and project cycle efficiency, and – the effectiveness of collaboration with partners GEF Business Standards Improve Efficiencies in Project Cycle Improved timeliness of program design FY 2011 Target Share of processed PIF/PPG that exceed the 10 21% 20% day standard service Average time from project approval to CEO 17 22 endorsement for GEF-4 (through the end of FY months months 2011)" Average time from project approval to CEO 18 NA endorsement for GEF-5 months Back Knowledge Management (KM) • KM comprises a range of strategies and practices used in an organization to identify, create, represent, distribute, and enable adoption of insights and experiences. • One of the key strategies at the GEF through RBM is to improve accessibility and ease of use of project/program data Project Implementation Reports • PIR is a yearly report submitted by Agencies to Secretariat • Report on Project Status: Start, Close, Project Delays, Project Cancellations • Report on project ratings: – Implementation Progress (IP) – Development Objective (DO) Annual Monitoring Review • The Annual Monitoring Review (AMR) is the principal reporting instrument of the GEF Secretariat’s monitoring system • Provides a snap shot of the overall health of the GEF’s active portfolio of projects each fiscal year • Report is based on Agency PIR submissions Results Based Management Integrated into Project Cycle (from Project Concept to Project Completion) Focus of Council & GEF SEC has historically been on steps 1 & 2 of the project cycle Step 4: Step 3: Step 2: project implementation project completion and evaluation fully developed projects Step 1: project concept RBM in GEF-5 has placed a greater emphasis on steps 3 & 4 of the project cycle Accessing Data Web Based Entry for all Data (PIFs, PIRs, TTs) Public Availability of Project Reports (PIRs, TTs, MTRs & TEs ) Mapping Portal to Access and Sort Data Synchronization of Mapping Portal and Online Database Progress toward Results (outcomes & outputs) Captured through Mapping Portal Mapping Portal to Access & Sort Data The map is available at the GEF website: (http://www.thegef.org/gef/RBM ) Back Progress toward Results (outcomes & outputs) Captured through Mapping Portal Back The Web-mapping portal, links directly to the GEF online project database. Giving an access point to additional information including those PIRs, MTRs, and TEs that are publically accessible Progress toward Results (outcomes & outputs) Captured through Mapping Portal Phase II: Develop a more complex mapping for results platform that would be tailored more directly to focal area project and program level outcomes and outputs (Currently in planning stage). Thank you for your attention Questions?