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Chapter 5 Improving your writing: grammar and self-editing Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-1 Learning objectives On completion of this chapter students will know how to: identify ways to improve writing independently develop a strategic approach to editing written work understand the basic features of specific grammatical constructions. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-2 Grammatical constructions addressed in this chapter Subject verb agreement Parallel construction Verb tense Article use The apostrophe Word form Passive tenses Gerunds and infinitives So, neither and nor Still and yet Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-3 Be proactive about learning how to write well Students who adopt an independent and proactive approach to their language development are likely to make better progress than those who simply hope the problem of language will disappear. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-4 How can you improve your English language skills? Investigate any language support services your university offers, whether as workshops or online. In some universities you can make appointments with trained staff to discuss your written work. Invest some money in a self-study grammar book with answers. Ask university staff for advice on useful texts. Approach your university librarian for suggestions on how they can help you to improve your language and the resources and services they offer. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-5 Activity 1 Write down the resources available in your university that can help you to improve your English language. Discuss the options you have tried and recommend some to other students. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-6 Common grammatical errors Errors are easy to overlook, particularly when working within tight deadlines. Not all errors are detected by computer grammar checkers so edit your work after you have used the software. Remember: Poor grammar may change your meaning or make your ideas difficult to understand. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-7 Sentence structure There are two kinds of common error in writing sentences: – incomplete sentences – ‘run-on’ (or run-together) sentences. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-8 Complete sentences A complete sentence must contain a subject and a predicate. (The rest of the sentence must contain a verb.) Example Our business partners will arrive tomorrow Subject Predicate The verb Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-9 Complete sentences (cont.) In formal writing you must use complete sentences. A group of words without a subject or predicate is NOT a sentence. For example: – And arrived later. No subject – He feeling very happy. Incomplete verb Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-10 Activity 2 Complete activity 2 on pp 98–99 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-11 Complete sentences (cont.) A complete sentence is also called an independent clause. A clause may be independent (able to stand alone—a sentence) or dependent (cannot stand alone—is not a complete sentence). A clause is a group of words with a subject and a verb. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-12 Run-together sentences If two independent clauses are written together – with no punctuation – with merely a comma – without a joining word they are called a run-together sentence. Examples – She is a good manager all the staff like him – She is a good manager, all the staff like him (Both are run-together sentences and therefore incorrect.) Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-13 Using conjunctions to fix runtogether sentences 1. Using coordinating conjunctions: – with a comma and one of the following words: for, and, nor, but, or, yet, so. Example – She is a good manager, and all the staff like her. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-14 Using conjunctions to fix runtogether sentences (cont.) 2. Using correlative conjunctions: – use: both…and, not only…but also, either…or Example – Not only is she a good manager but also all the staff like her. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-15 Using conjunctions to fix runtogether sentences (cont.) 3. Using a semicolon (;) and a conjunctive adverb plus a comma (,): – common conjunctive adverbs: finally, then, consequently Example – She is a good manager; consequently, all the staff like her. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-16 Using conjunctions to fix runtogether sentences (cont.) 4. Using a subordinating conjunction: – one sentence is less important than the other Example – All the staff like her because she is a good manager. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-17 Using conjunctions to fix runtogether sentences (cont.) 5. Join the sentences with a relative pronoun such as who, which or that: – She is a good manager she initiated new business practices. (Run-on sentence) – She is a good manager who initiated new business practices. (Correct sentence) Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-18 Activity 3 Complete activity 3 on pp 99–100 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-19 Subject/verb agreement A singular subject must have a singular verb. Plural subjects must have a plural verb. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-20 Subject/verb agreement (cont.) Example Susan and Anna are excellent colleagues. The verb ‘to be’ must be plural too. Susan and Anna are two people so the subjects are plural. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-21 Subject/verb agreement (cont.) Example The verb ‘to be’ must take the singular form ‘is’. The university is quite new compared to others in the state. The university is a singular subject Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-22 Singular words take singular verbs ‘one’ words: anyone, someone, everyone, one, no one ‘body’ words: anybody, everybody, somebody ‘thing’ words: anything, everything, something, nothing each, either, neither Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-23 Singular words take singular verbs (cont.) Examples – Someone needs to oversee the changes. – Everybody is happy with the changes. – Everything has been agreed. – Each manager has granted approval. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-24 Other singular subjects Uncountable nouns A single gerund or gerund phrase The rice is exported. Understanding the problem is difficult for him. An amount of time, money or weight; plural forms are considered as single concepts Six months is not a long time to write a proposal. Five thousand dollars is a lot of money. Over 5 kilos costs more. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-25 Group words The following ‘group’ words take a singular verb if you are thinking of the group as a whole, but they take a plural verb if you are thinking of the individuals in the group: – audience, band, class, family, kind, committee, crowd, dozen, flock, group, heap, herd, jury, lot, number, none, public, team Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-26 Group words (cont.) Examples – The jury are still arguing. (individuals in the group) – The team is on the field. (group) – The team are suiting up. (individuals in the group) – My family is behind me. (group) – The jury is ready. (group) – My family are all scattered. (individuals in the group) Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-27 Group words (cont.) Subject/verb agreement may be confusing if these words are separated by others. Example – The colour on the walls matches the company logo. Identify the verb in the sentence (‘matches’) and then ask what is being matched (‘The colour of the walls’). Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-28 Parallel construction When using one sentence to express two ideas, both ideas should have the same type of construction. You will also need to use the same construction when there are two sentences that are joined with conjunctions such as ‘and’ and ‘but’. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-29 Parallel construction (cont.) Which one of these sentences is correct? Why? (a) Enrolling in a course that is assessed on coursework is preferable to take one with a final exam. (b) Enrolling in a course that is assessed on coursework is preferable to taking one with a final exam. The second example is correct. Both ideas in the sentence have matching verb forms. They both end in ‘ing’. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-30 Use parallel construction in verb phrases (dot points) Example Management aims to: – introduce new safety measures – coordinate focus groups – establish a social club – investigate ideas from other companies. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-31 Use parallel construction in verb phrases (dot points) (cont.) Each dot point begins with the verb in the same form. Note that the verb after the dot point is not capitalised because it continues the stem sentence. It does not begin a new one. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-32 Use parallel construction in verb phrases (dot points) (cont.) Rewrite using parallel construction: With regards to safety, management aims to: – to have the building officially inspected by a fire safety officer – that we should provide three more fire extinguishers on each floor of the building – instruct the students in fire drill evacuation procedures – always insist that the ‘No Smoking’ rules are observed – the lockers which cover the fire stair must be removed – there should be clearly marked ‘Exit’ signs in the corridors. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-33 Verb tense Indicates the time that action occurs Six verb tenses Two groups – simple – perfect which occur in progressive /continuous (ing form) and non-progressive/continuous forms You can use the term progressive or continuous. In this presentation ‘continuous’ will be used. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-34 Continuous tenses Continuous tenses Perfect continuous tenses present continuous I am studying present perfect continuous I have been studying past continuous I was studying past perfect continuous I had been studying future continuous I will be studying future perfect continuous I will have been studying Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-35 Non-continuous tenses Simple tenses present I study past I studied future I will study Perfect tenses present I have perfect studied past I had studied perfect future I will have perfect studied Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-36 Non-continuous tenses The following tenses are not normally used in the present continuous tense (Murphy 2004): – like – love – hate – want – need – prefer. Can you think of any others? Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-37 Activity 4 Complete activity 5 on p. 104 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-38 Present tense A present simple tense verb expresses action that is habitual, permanent or a general truth. It may also be used to express a scheduled future action. Example – He works late every night. – Water boils at 100 degrees centigrade. – His plane leaves tonight at ten. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-39 Present tense (cont.) Present continuous tense verbs are used to indicate temporary actions happening now and actions in the present time or future. Example – John is presenting his idea to the board. (present or future) Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-40 Present perfect tense The present perfect links past and present time, and indicates repeated actions that have happened very recently. It is constructed using the verb ‘to have’ with the past participle. Examples – She has lost her keys (and is looking for them now). – She has written this twice. – They have bought a new house (recently). Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-41 Present perfect continuous tense (cont.) The present perfect continuous tense is used to emphasise that an action started in the past is still happening or to indicate how long something has been happening. Examples – We have been working all day (and we are still working now). – I have been studying English for five years. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-42 Past simple tense Past simple tense indicates action that began and ended in the past. Add ‘ed’ with regular verbs: learn/learned. Change the root word with irregular verbs: teach/taught. It may also indicate habitual actions in the past: ‘We watched cartoons when we were young.’ Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-43 Past continuous tense This tense is used for actions in progress in the past when another action occurred, or for actions in progress at a specific time in the past. Examples – We were writing the report when the manager arrived. – He was studying at 5 pm. (It is now 10 pm.) Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-44 Past perfect tense The past perfect is used for actions that happened in the past prior to another event in the past. Example – We had just finished the work when the manager arrived. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-45 Past perfect continuous tense This tense is used to emphasise the duration of an action in progress prior to another past action or to indicate the length of time of a prior past action. Example – The meeting had been going for an hour by the time I arrived. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-46 Simple future tense This tense is used to give predictions that are usual or to make another offer or promise. Examples – The bus will come around seven o’clock. – I will help you with your report. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-47 Future continuous tense This tense is used to express an activity that will be happening at a specific future time. Example – She will be working on Saturday. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-48 Future perfect tense The future perfect is used to indicate an event that will have happened before another time in the future. Example The staff will have discussed this before you arrive tomorrow. X_______________X_____________________ _X_______ Now You arrive The staff discusses Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-49 Future perfect continuous tense This tense is used to emphasise the duration of an activity at a specific future time. Example By the end of the month Brian will have been working here for thirty years. __X______________________X_________X__ __ 1976 March 2006 April 2006 Brian started working Now Next month Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-50 Activity 5 Complete activity 6 on p. 106 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-51 Articles ‘The’, ‘An’ and ‘A’ are all articles. ‘The’ is known as a definite article. ‘An’ and ‘A’ are called ‘indefinite articles’. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-52 ‘The’ is used when… thinking of something specific She took the job she was offered. (Referring to a particular job.) something is unique whether individually or as a group referring to an abstract concept The moon circles the earth. The idea that Australian culture is the result of British traditions does not take into account the influence of Asia. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-53 ‘The’ is used when… (cont.) proper nouns are used the Amazon, the United States of America, the Sahara pluralised names are used the Netherlands, the Bahamas public institutions are mentioned the Art Gallery Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-54 ‘The’ is used when… (cont.) referring to newspapers the South China News, the Australian placed before a singular The Tasmanian devil is noun representing a class facing extinction. of animals or things The washing machine saved hours of work and changed the lives of those working at home. nouns are followed by ‘of’ The leader of the gang. The president of our club. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-55 First and subsequent references When referring to something in written text, use an indefinite article (a, an). Example – A newspaper has an obligation to seek out and tell the truth. In subsequent references, use the definite article (the). Example – There are situations, however, when the newspaper must determine whether the public’s safety is jeopardised by knowing the truth. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-56 No article needed Several kinds of nouns never use articles: – – – – – – languages (‘He speaks Chinese.’) sports (‘I play netball.’) seasons (‘It is cold in winter.’) meals (‘We had breakfast.’) diseases (‘She has cancer.’) abstract nouns (‘We all fear death.’) Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-57 Activity 6 Complete activity 7 on pp 108–110 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-58 Correct use of the apostrophe The apostrophe has only two functions: 1. To show when some letters have been missed out. I’ll (I will), you’re (you are), shouldn’t (should not), it’s (it is), I’d (I would). Generally, abbreviations are not used in academic writing, except when reporting direct speech. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-59 Correct use of the apostrophe (cont.) 2. To indicate possession (ownership). The report’s findings The team’s hard work Dates do not need an apostrophe. 1980s, NOT 1980’s. Words ending in ‘ss’ put the apostrophe outside the last ‘s’. The boss’ desk Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-60 Word form Words can be used in a variety of forms so they can look similar but their endings are different. A word may be used in a verb form, or as a noun, adjective or adverb. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-61 Verb forms See the section on tense in Chapter 5. The verbs below are written in the ‘infinitive’; that is, they are written like this before being placed in a particular tense. to explain to introduce to manage to organise to plan to implement to suggest to direct Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-62 Nouns Nouns are sometimes referred to as ‘things’ but this is really a little too general as an explanation. There are in fact four kinds of noun in English: – Common nouns: employee, manager, desk – Proper nouns: Australia, Auckland, Dr Bordia, Mike – Abstract nouns: happiness, kindness, respect, love – Collective nouns: herd, flock, pack Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-63 Adjectives Adjectives are words used to describe nouns. Thomson & Martinet (1990, p. 33) identify six main kinds of adjectives: – Demonstrative: this, that, these, those – Distributive: each, every, either, neither – Quantitative: some, any, no, little, much – Qualitative: intelligent, exciting, engaging, interesting – Interrogative: which, what, why, whose – Possessive: my, your, his, its, our Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-64 Adverbs Adverbs are used to describe verbs. According to Thomson & Martinet (1990, p.47) there are eight different kinds of adverbs: – Manner: bravely, quickly, gladly – Place: up, close, near, there – Time: tomorrow, still, yet, later – Frequency: regularly, usually, never, only – Sentence: certainly, definitely, fortunately – Degree: extremely, quite, fairly, very – Interrogative: why? where? how? – Relative: when, where, why? Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-65 Exercise The dynamic accountant quickly became the firm’s most successful finance manager. Identify any verbs, nouns, adjectives or adverbs in this sentence. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-66 Exercise (solution) The dynamic accountant quickly became the firm’s most successful manager. Verb – became Adjective – dynamic, successful, most Adverb – quickly Noun – firm, accountant, manager Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-67 Activity 7 Complete activity 8 on pp 110–111 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-68 Passive tenses The passive tense is used when the writer wishes to emphasise what was done rather than who carried out the action. In contrast an active tense focuses on who or what performed an action. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-69 Passive tenses (cont.) The passive tense is constructed by using the appropriate form of the verb ‘to be’ (e.g. is, are, was, were, has been, had been) and adding a past participle (e.g. studied, raised, criticised, rewritten). Example It was understood that Glen resigned because of bullying at work. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-70 Examples Passive tense – It is recognised that participating in the knowledge economy is important (Crossman 2005, p. 22). Active tense – Both governments and businesses recognise the importance of participating in a knowledge economy (Crossman 2005, p. 22). Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-71 Activities 8–10 Complete activities 9–11 on pp 111–114 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-72 Gerund (‘ing’) or infinitive A gerund is a verb that takes an ‘ing’ form on the ending (e.g. processing, developing, explaining). Compare it to the infinitive verb, which does not refer to a tense, a person or a subject. It is basically a verb that has had no changes made to it and is sometimes preceded by ‘to’ (e.g. ‘to pay’). Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-73 Gerund (‘ing’) or infinitive (cont.) Some verbs are followed by a second verb in the infinitive and others are followed by a second verb in the gerund form. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-74 Gerund (‘ing’) or infinitive (cont.) Some examples of verbs and expressions followed by a second verb in the gerund form are: finish delay enjoy mind imagine stop regret* remember* admit deny avoid practise fancy give up go on keen on Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-75 Gerund (‘ing’) or infinitive (cont.) Some examples of verbs and expressions followed by a second verb in the gerund form are: want intend refuse arrange plan hope fail afford tend agree offer decide tend learn need Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-76 Gerund (‘ing’) or infinitive (cont.) Some examples of sentences using a gerund or an infinitive are: – Gerund She avoided talking to her. Weng Fai wasn’t keen on going to management meetings. – Infinitive She intended to look for another job. He tended to overlook his own errors. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-77 Activities 11 and 12 Complete activities 12 and 13 on pp 114–115 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-78 So, neither and nor When expressing agreement, ‘so’ is used in response to positive statements and ‘neither’ or ‘nor’ are used in response to negative statements. Positive statement ‘I believe that ethical behaviour is vital to the company’s credibility.’ Response ‘So do I’. (If you disagreed with the speaker you would say ‘I don’t!’ meaning I don’t agree that ethical behaviour is always vital to a company’s credibility.) Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-79 So, neither and nor (cont.) Negative statement ‘I don’t think she should borrow so much from the bank.’ Response ‘Nor do I.’ Negative statement ‘She doesn’t check all my references.’ Response ‘Neither does my lecturer.’ Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-80 So, neither and nor (cont.) Neither/nor are used when two negative statements are connected. Example – She neither comes to class nor hands in her assignments. – (She doesn’t come to class and she doesn’t hand in her assignments.) Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-81 Activity 13 Complete activity 14 on pp 115–116 of your textbook. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-82 Still and yet ‘Still’ is used to indicate when an action or situation is continuing It usually goes in the middle of the sentence after the verb ‘to be’. ‘Still’ is more often used with the affirmative (positive statements) or questions. Examples – Is he still drinking heavily? – They are still paying bribes even though it has been forbidden by head office. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-83 Still and yet (cont.) ‘Yet’ is used when we ask if something has or has not happened, usually in questions or negative sentences. ‘Yet’ often goes at the end of the sentence, after the verb. ‘Yet’ means that something continues to be the case up until the time of speaking. Examples – Has the closing date for applications closed yet? – Alexander hasn’t applied to any universities yet. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-84 References Crossman, J. 2005, ‘Strangers and bedfellows; The relationship between the commercialisation of Australian universities and international education’, HERDSA news, vol. 25 no. 3, pp 22–26. Thomson, A. & Martinet, A. 1990, A practical English grammar, 4th edn, Oxford University Press, Oxford. Copyright 2007 McGraw-Hill Australia Pty Ltd PPTs t/a Communication Skills for International Students in Business, by Bretag, Crossman and Bordia 5-85