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BTOTS Web Beta Testing
Kickoff Meeting
February 2, 2012
Welcome
Parent Infant Program to the
exciting world of BTOTS!
BTOTS Web Beta Testing
Basics
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Purpose
Goals
Timeline
Using BTOTS Web during beta testing
Major controls
User interface in BTOTS Web
Data verification
Data migration clean-up
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Purpose
• Validate that the system is right
– Validate that the system is capturing the right information (i.e., is it
capturing the right data in the right way)
• Verify the system is correct
– Verify the system is working as designed (i.e., is it allowing you to
enter and work with the data as intended by the developers)
• Capture system performance information
– Is the system usable with the intended load of users
• Confirm compatibility with EI program processes
– Ensure that each program’s internal processes are compatible
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Beta Testing Goals
Project Goals
• Complete
• High Quality
• Maintainable
• Usable
• High Value
Beta Testing Goals
1. Identify and prioritize defects
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Defects vs. bugs
Over 370,000 lines of code
(~7,400 single spaced pages)
2. Resolve critical defects before release
– Ensure that critical issues have been resolved
– Have a plan for resolving non-critical issues
3. Improve system usability
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Identify areas of confusion or slow data entry
Have a plan for improving trouble spots
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Timeline
2. Beta Testing
Start: 2/6/2012 Finish:
Status:
In-progress
Pre-conditions
Responsible Deadline
Status
Servers available & secured
State IT
1/3/2012
In-progress
1/18/2012
Server installation & setup complete
MDSC
1/3/2012
 Done
1/23/2012
Major functionality complete
MDSC &
12/31/2011
 Done
Baby Watch 1/31/2012
Critical issues from alpha testing resolved MDSC
1/4/2012
In-progress
1/31/2012
Beta version deployed
MDSC
1/4/2012
2/6/2012
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Timeline
2. Beta Testing
Activities
Provider kickoff training
USDB training
Beta checklists
Beta testing
Load testing
Report Server Optimization
Data verification checklist
created
Data verification complete
Finish:
Responsible
MDSC & Baby
Watch
USDB, Baby
Watch, MDSC
Baby Watch
Providers
MDSC &
Providers
MDSC
MDSC
Providers
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Status:
Deadline
Feb 2nd, 1 – 3 pm
In-progress
Status
 Done
1st Session
Complete
Start of beta testing  Done
February 6, 2012
Week of Mar 5th
Before pre-deploy
March 5, 2012
March 6, 2012
Deploy -1 week
Timeline
Beta Testing
Deployment
Through first of April
Mid-April
Pre-deploy
•Data clean-up complete
•Provide support
Provider Training
First of April
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Beta checklists complete
Critical issues resolved
Critical reports in place
Data verification passes
Load testing passes
Data Entry Training
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Deploy + 2 Months
•Non-critical issues resolved
•Additional online help
•Additional staff training
* Estimated dates based on
pre-conditions being met
Getting Started
• Provider Beta Testing
Password Reset Email
– List of beta tester emails and
reset codes will be provided
• Beta Tester Accounts
– “Password Reset” Email will be
sent to each beta test account
– Follow the instructions to enter
a new password
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Reset Password Page
Getting Started
• https://btots.health.utah.gov
• Login to your account
Dashboard after Login
– Dashboard (successful)
– Account not verified (contact support)
• Beta Test User Accounts
– Administrator Accounts
– Data Entry Accounts
• Browser Support
– Firefox, Chrome, Safari,
Internet Explorer (preferably IE 9.0)
– If unable to continue try one of the
other preferred browsers (bold above)
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Account not verified message
Navigating BTOTS Web
Account Information – account links and logout
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Navigating BTOTS Web
Section Tabs – dropdown menus for major actions
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Navigating BTOTS Web
Quick Links – common actions and quick child locator
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Navigating BTOTS Web
Child Identifier – identifying information for the child
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Navigating BTOTS Web
Child Actions – next steps for the child (previously on the left)
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Navigating BTOTS Web
Edit Links – click to edit child information
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Navigating BTOTS Web
Family Units – family groupings or households
Primary Family
Family 2
Family 1
a b
Additional Family
c
d e
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Other Contact
f
Navigating BTOTS Web
Multiple Tabs
•Each child folder is opened in
a new tab (or window)
Keyboard Use
•Press “Alt” key for shortcuts
(Firefox, Chrome, Safari)
•“Spacebar” for checkboxes
and radio buttons
Privacy Screen
•Displayed after no activity
Multiple Tabs
Shortcuts
Privacy Screen
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Major Controls
Auto-complete
Auto-complete
• Partial matches
Sortable Tables
• Click table header to sort
Date Picker
• Arrow keys
• Today’s date (“t”)
• Default date
• Pop-up
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Sortable Tables
Date Picker
Major Controls
Person Picker
• Matches with
existing
people in the
system
• Mechanism to
add a new
person to the
system
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BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Data Verification
& Data Cleanup
Data Verification
Data Cleanup
• A few children from each program are in an invalid state (e.g., activation
dates don’t line up correctly due to multiple transfers)
• We will be providing you with child ID’s to fix in BTOTS Classic during beta
testing
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Beta Testing Procedures
• Three tracks:
– Admin [early intervention (EI) and Parent-Infant Program
(PIP)]
– EI data entry
– PIP data entry
• How beta testers will communicate with BWEIP
• How BWEIP will communicate with beta testers
• Compatibility of internal program processes with
BTOTS Web
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Admin Beta Testing Track
• BWEIP point-of-contact is Chris Wnek
• Focus will be on areas/tasks that EI and PIP
administrators will use
– Some examples:
• Setting up user accounts
• Entering employee records
• Comprehensive System of Personnel Development
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
EI Data Entry
Beta Testing Track
• Assigned BWEIP point-of-contact or BTOTS Helpline
• Focus on areas/tasks that EI data enterers and non
administrative staff will use
– Some examples:
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EI-only referrals
PIP referrals
Assessments
IFSPs
Service visits
Exits and deactivations
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
PIP BVI/PIP DHH Data Entry
Beta Testing Track
• Assigned BWEIP point-of-contact or BTOTS Helpline
• Focus on areas/tasks that non administrative PIP
staff will use
– Examples:
• PIP referrals
• PIP-specific vision and hearing information
• PIP visits
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Beta Testing Schedules
• Six-week schedule for each beta testing track
– Schedule for each week will be posted Monday morning as
an Excel file on the BWEIP website and also emailed to
beta testers
• utahbabywatch.org > For EI Providers > BTOTS > BTOTS Web beta
• Each week, the beta tester will:
– Attempt each activity in the schedule and add information
to the Excel file such as child IDs and notes/comments
– Save the Excel file as his or her name, e.g., “JohnDoe,” on
his or her computer
– Email the Excel file to the program’s assigned BWEIP pointof-contact
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Beta Testers’ Communication
with BWEIP
• Support link on beta test site
– Use for reporting bugs, software problems, misspellings,
incorrect drop-down lists
• Email or call your BWEIP point-of-contact
– Use if you have procedural questions
• BTOTS Helpline (1-801-584-8222)
– Use the helpline if your BWEIP point-of-contact is
unavailable when you need assistance
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Compatibility of Program
Processes with BTOTS Web
• During beta testing, programs will be able to assess
how changes in the user interface in BTOTS Web
(compared to that in BTOTS Classic) may affect their
internal processes
– For example, the data entry process for parent/guardian
vs. non parent/guardian referrals will differ in BTOTS Web
(whereas it was identical in BTOTS Classic)
– How will this data entry change impact how programs
handle parent/guardian vs. non parent/guardian referrals?
• There may be no change for some programs but not others
• Programs will need to determine whether internal processes will
be affected by how data entry occurs in BTOTS Web
BTOTS Web Beta Testing Kickoff Meeting, February 2, 2012
Provider Questions?
Provider Concerns?