Download TUST-2-Jan-17-CP-IMS

Inter-Agency Child Protection
Information Management
System
(IA CP IMS)
January 2012
1
Goal and Objectives
Goal:
To have an integrated inter-agency child protection information
management system that facilitates case management and
data analysis of children with specific vulnerabilities.
Objectives:
• Promote compatibility across child protection programs and
agencies in managing information on children
• Improve timeliness of response (assessing, addressing and
making referrals) to vulnerable children
• Invest in one standard tool used by multiple child protection
actors, in multiple countries.
• Facilitate the effective and safe use of information to
measure, advocate for and monitor children’s protection on a
larger scale.
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What constitutes the IA CP IMS?
3 central components
standard
set of
forms
Database
Data Protection and
Information Sharing
protocols
3
Who populates the data
• Each country/agency
– Is responsible for collecting, entering and
managing their CP IMS.
– Has administrative rights to customize the
forms and database to the needs of the
program.
• Encrypted/partial data can be shared
across agencies for transfers, referrals or
reporting
4
Case Management
• Stores detailed information on children in separate “case files”
that can be adjusted and edited as the child’s case progresses
over time.
• Organizes children’s information in a coherent and accessible
way. Reminds case workers of tasks that are due or over-due
for each child, ensuring timely management and follow-up.
• Indicates the status / progress of each child’s case, allowing
case workers to quickly identify children who continue to
remain vulnerable, allowing case managers to prioritize
actions related to follow-up and referral of children.
• Allows social workers to transfer out electronic case files to
other organizations (as needed) and to receive electronic case
files from organizations (as needed)
5
Family Tracing and Reunification
• Records children who are unaccompanied or
separated in emergency settings in a systematic
way
• Records children who are reported missing by their
parents or other adult (caregiver) in a systematic
way.
• Facilitates instantaneous matching of records
between like databases and allows for identification
of missing/separated children
• Informs child protection workers of children’s cases
pending successful family tracing and reunification
6
Customization
•
Allows database administrators complete flexibility, discretion and
autonomy to design the database to meet the needs of their specific
program (without having to adhere to a prescribed set of data points that
may be inadequate or inappropriate for the context in which the IMS is
being used). Can add, delete or edit any of the following:
– Forms to be included in case load files
– Questions to be included on the form (including type of response requested; order of
questions; whether a question is mandatory or not, etc)
– Language used by database operators (English and French – in 2011/12 Spanish
and Arabic versions will also be available)
•
•
Allows users to use the tool in emergency contexts, development contexts
or both (across the continuum of care)
Facilitates collaboration among partner agencies using the database in a
country (or region) in that it reflects the data agreed upon by all
participants, rather than reflecting only information from a template or
single agency form (which may not be adequate or appropriate for other
agencies).
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Data Protection and Security
• Allows for different levels of user permission / access to
information stored within the database, as well as the ability
to alter the database backend, share case file information
and run reports.
• Gives a different password to each user, who has distinct
user rights, as determined by the database administrator.
• Encrypts each child record to allow for the electronic transfer
of files from one database to another.
• Stores data protection requirements specific to each child
(based upon informed consent) and is associated with
his/her file within the database
• Provides safeguard measures (flags /warnings) when user
attempts to export/transfer information which should remain
confidential (according to specific data protection
requirements of each child).
8
Data Analysis
• Analyzes trends in data over time to inform program
design, strategy and resource allocation
• Generates reports in graph and table format which are
automatically updated as data is entered into the database
• Generates lists with partial or all the information to promote
a more coordinated response
• Can extract reports into excel format for ease of sharing
with partners who may not have CPD system
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CP IMS in use
Case studies:
• Sri Lanka
– Data analysis used to review program design
and advocate for release of children
• Ethiopia
– Registered child information used to protect
child against child marriage
10
New Features
New features developed in 2011 include:
– List of overdue tasks
– Customizable phonetic search for children in
database to reduce double counting
– Customize time scale targets for each
individual child
– Synchronization between different languages
– Encrypt sensitive information when exporting
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Future Activities
• TOT training
• Compatibility with other IMSs
–
–
–
–
–
Excel
GBVIMS
ProGres4
MRM
RapidFTR
• Move to web-based system
• Viewing restrictions on case files
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Training on IA CP IMS
• Focus on:
–
–
–
–
Role of lead agency
Coordination
Purpose of CP IMS for CP program
How to use CP IMS
• Collecting data
• Data analysis
– Database and customization is the last part of
the training
– CP as well as database staff at training
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Training Outline
• Background of the IA CP IMS
• Determining whether CP IMS is necessary
• Setting up a CP IMS
– Coordination
– Case Management customization
• Using the database
• Ethical guidelines – confidentiality and BIC
14
Any Questions?
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